Ubiquiti_Security_Camera,_Network_Equipment,_and_Supporting_Hardware_Installation.pdf

County of San Mateo

Request for Proposals (RFP) for Ubiquiti Security Camera, Network Equipment, and Supporting Hardware Installation

Sheriff's Office

RFP No. 2027-RFP-00119

RFP Contact: Christine Co cco@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The San Mateo County Sheriff's Office (SMCSO) provides law enforcement, custody, and public safety services throughout San Mateo County, serving a diverse and dynamic population across urban, suburban, and coastal communities.

The SMCSO Emergency Services Bureau is seeking proposals from well-qualified vendors to install a network security camera system in remote radio communications sites to improve site security and enable remote monitoring. The project includes mounting exterior IP security cameras, installing associated mounting hardware, network cabling, power connections, and a network video recorder (or equivalent recording solution). Work may also include conduit installation, equipment configuration, testing, and commissioning. All work will occur within the existing developed facility footprint and will not expand the site's operational area. No changes to the site's intended use or capacity are proposed.

1.2. Contact Information

Project Contact:

Rosalinda Jen Management Analyst Email: rjen@smcgov.org Phone: (650) 599-1294

Procurement Contact:

Christine Co Senior Management Analyst Email: cco@smcgov.org Phone: (650) 363-4965

Department:

Sheriff's Office

Department Head:

Kenneth Binder Sheriff Elective

1.3. Timeline

RFP Released September 21, 2026 mailto:rjen@smcgov.org tel:(650)599-1294 mailto:cco@smcgov.org tel:(650)363-4965

Page 3 of 27 Release date of September 21, 2026

Pre-Proposal Meeting (Non-Mandatory) October 21, 2026, 12:00pm

ESB Conference Room

Deadline for Questions and Comments November 9, 2026, 11:55pm

Deadline for Contract Exceptions November 9, 2026, 11:55pm

Proposal Due Date and Time November 19, 2026, 3:00pm

Interviews (tentative) November 27, 2026

Anticipated Contract Award Date November 30, 2026

2. Scope of Work

2.1. Ubiquiti Security Camera, Network Equipment, and Supporting Hardware Installation

1. Project Description

The Contractor shall provide all labor, tools, equipment, installation materials, and miscellaneous hardware necessary to install, configure, test, and place into service a Ubiquiti security camera and network system at three (3) radio sites located in San Mateo County, California.

Each site will receive approximately seven (7) to nine (9) Ubiquiti security cameras, with cameras installed both inside and outside of the site structures. The anticipated total installation is approximately 21–27 cameras.

Each site shall also receive the Ubiquiti network, recording, cellular failover, rack, and environmental monitoring equipment identified in Section 3.

The Contractor shall provide a complete, professional, operational installation, including equipment mounting, network cabling, conduit and fittings, cable termination, weatherproofing, equipment configuration, labeling, testing, commissioning, and cleanup.

2. Camera Installation

The Contractor shall:

• Install approximately 7–9 Ubiquiti security cameras at each radio site.

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• Install cameras at locations designated by the Owner or Owner's representative.

• Install cameras both inside and outside the applicable structures.

• Provide and install all required camera mounting hardware, brackets, anchors, fasteners, and miscellaneous supporting hardware.

• Properly secure and align each camera to provide the required field of view.

• Route and secure all camera cabling from each camera to the designated network equipment.

• Protect exposed cabling from weather, UV exposure, physical damage, and other environmental conditions.

• Provide appropriate cable protection and routing for all exterior installations.

3. Required Ubiquiti Equipment – Each Site

The following Ubiquiti equipment shall be installed at each of the three (3) radio sites.

Part Number Equipment Qty. Per Site Total Qty. – 3

Sites

UACC-UCG-

Industrial-RM

Rack Mount – 19" 1U rack ears for UCG-

Industrial

1 3

UCG-Industrial Cloud Gateway

Industrial – Site Core

1 3

UNVR-Pro Network Video

Recorder Pro – 7-bay

RAID

1 3

USW-Pro-8-

PoE

Switch Pro 8 PoE –

120W PoE budget, Layer 3

1 3

U5G-Max-

Outdoor

5G Max Outdoor –

Cellular WAN

Failover

1 3

U-Rack-6U-TL Toolless Mini Rack –

6U Open-Frame, Toolless Assembly, Lockable Casters

1 3

UP-Sense Smart Sensor –

Temperature/Humidity

Monitoring

1 3

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Ubiquiti

Security

Cameras

Interior/Exterior

Cameras

7–9 21–27

The Contractor shall verify equipment quantities upon receipt and notify the Owner of any missing, damaged, or incompatible equipment prior to installation.

4. Rack and Equipment Installation

The Contractor shall assemble and install one U-Rack-6U-TL Toolless Mini Rack at each site.

• Assemble the rack in accordance with the manufacturer's instructions.

• Install and secure the rack in the designated location.

• Verify that the rack is level and stable.

• Secure all network equipment within the rack as appropriate.

• Install the UACC-UCG-Industrial-RM 19-inch rack ears on the UCG-Industrial.

• Properly arrange and secure all equipment and cabling.

• Maintain appropriate airflow and equipment clearances.

• Utilize the rack's lockable casters where applicable.

• Provide cable management and strain relief as necessary.

• The final rack installation shall be neat, accessible, and suitable for ongoing maintenance.

5. Network Equipment Installation

At each site, the Contractor shall install and connect:

UCG-Industrial – Cloud Gateway Industrial The Contractor shall install the UCG-Industrial as the designated site network gateway/core device.

Installation shall include:

• Rack mounting using the specified UACC-UCG-Industrial-RM rack ears.

• Network connections.

• WAN connection.

• LAN connections.

• Connection to the Ubiquiti network infrastructure.

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• Configuration as directed by the Owner.

• Verification of network connectivity.

UNVR-Pro – Network Video Recorder

The Contractor shall install one UNVR-Pro Network Video Recorder Pro at each site.

• Rack installation.

• Network connection.

• Connection to the camera network.

• Installation of recording/storage drives if provided by the Owner.

• Configuration of the recorder as directed by the Owner.

• Verification that all installed cameras communicate with the recorder.

• Verification of recording functionality.

USW-Pro-8-PoE – Network Switch

The Contractor shall install one USW-Pro-8-PoE at each site.

• Rack installation.

• Network uplink connection.

• PoE connections to applicable cameras and other powered devices.

• Configuration as directed by the Owner.

• Verification of PoE operation.

• Verification of network connectivity for all connected devices.

The Contractor shall organize camera connections and switch ports in a logical and documented manner.

U5G-Max-Outdoor – Cellular WAN Failover

The Contractor shall install one U5G-Max-Outdoor cellular WAN failover device at each site.

• Mounting of the outdoor cellular device at an Owner-approved location.

• Installation of required network cabling.

• Installation of required conduit and fittings for exterior cable routing.

• Weatherproofing of all exterior penetrations.

• Connection to the site's network gateway.

• Configuration of cellular WAN failover as directed by the Owner.

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• Verification of network connectivity and failover functionality, subject to cellular service availability.

The Owner shall be responsible for providing or activating any required cellular service/account unless otherwise specified.

UP-Sense – Temperature/Humidity Sensor

The Contractor shall install one UP-Sense Smart Sensor at each site.

The sensor shall be installed at an Owner-approved location within the applicable equipment/radio structure or equipment area.

• Physical mounting.

• Network/wireless connectivity as applicable.

• Configuration and enrollment as directed by the Owner.

• Verification of temperature and humidity readings.

• Verification that the sensor is reporting to the applicable Ubiquiti management system.

6. Network Cabling

The Contractor shall furnish and install all network cabling required for the complete installation.

The Contractor shall provide:

• Weather-rated CAT 6 Ethernet cable for exterior and environmentally exposed installations.

• CAT 6 cable for interior installations where appropriate.

• All required RJ45/network connectors.

• Cable terminations at cameras, switches, gateways, recorders, cellular equipment, and other network equipment.

• Patch cables and interconnection cables as required.

• Cable supports, clips, ties, management hardware, and other miscellaneous installation materials.

All network cabling shall be installed in a neat, secure, and professional manner and shall be properly supported throughout the installation.

7. Conduit and Fittings

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The Contractor shall furnish and install all conduit and fittings required to protect and route network cabling.

This shall include, as required:

• Exterior-rated conduit.

• Interior conduit or raceway.

• Conduit fittings and connectors.

• Weatherproof junction boxes.

• Bushings and cable protection.

• Clamps, straps, supports, and mounting hardware.

• Sleeves and other penetration protection.

Conduit shall be installed in a manner that protects the cabling and provides a clean and professional finished installation.

8. Weatherproofing and Building Penetrations

Weatherproofing of all Contractor-created holes and penetrations is mandatory.

The Contractor shall properly seal and weatherproof every hole, penetration, opening, or attachment point created during the installation.

This includes, but is not limited to:

• Camera mounting holes.

• Camera cable penetrations.

• Conduit penetrations.

• Wall penetrations.

• Roof penetrations.

• Junction box penetrations.

• Cellular equipment mounting penetrations.

• Network cable penetrations.

• Equipment mounting penetrations.

• Any other openings created in the structure.

Weatherproofing materials shall be appropriate for the installation surface and environmental conditions and shall be applied in accordance with the manufacturer's recommendations.

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The Contractor shall be responsible for preventing water intrusion resulting from its installation activities.

9. Camera and Network Configuration

The Contractor shall perform initial configuration and commissioning of the installed Ubiquiti equipment as directed by the Owner.

Configuration shall include, as applicable:

• Adoption of Ubiquiti network devices.

• Network switch configuration.

• PoE configuration.

• Gateway configuration.

• Camera adoption and configuration.

• UNVR-Pro configuration.

• Camera recording configuration.

• Cellular WAN failover configuration.

• UP-Sense sensor enrollment and configuration.

• Device naming and identification.

• Basic network connectivity verification.

The Owner shall provide any required administrative credentials, network addressing information, cloud accounts, cellular service information, and other account information necessary for configuration.

10. Testing and Commissioning

After installation at each site, the Contractor shall test and commission the system.

Testing shall include:

• Verification that each camera powers on.

• Verification of network connectivity.

• Verification of video transmission.

• Verification that each camera is properly communicating with the UNVR-Pro.

• Verification of camera recording functionality.

• Verification of PoE operation.

• Verification of network cable terminations.

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• Verification of UCG-Industrial network connectivity.

• Verification of USW-Pro-8-PoE operation.

• Verification of U5G-Max-Outdoor connectivity and failover functionality, where cellular service is available.

• Verification of UP-Sense temperature/humidity reporting.

• Inspection of conduit and cable routing.

• Inspection of all exterior penetrations and weatherproofing.

The Contractor shall correct any installation-related deficiencies identified during testing.

11. Cable and Equipment Labeling

The Contractor shall provide permanent and legible identification for installed network cables and equipment.

Labels shall identify, as applicable:

• Camera identification.

• Camera cable.

• Network switch.

• Switch port.

• UNVR-Pro.

• UCG-Industrial.

• Cellular WAN equipment.

• UP-Sense sensor.

• Other major network connections.

Labeling shall be consistent across all three sites.

12. Site Protection and Cleanup

The Contractor shall protect existing radio-site equipment and infrastructure during installation.

• Coordinate site access with the Owner.

• Avoid disruption to existing radio and communications equipment.

• Protect existing equipment, cabling, structures, and finishes.

• Maintain a clean work area.

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• Remove all construction debris, cable scraps, packaging, and unused installation materials upon completion.

• Leave each site in a clean and orderly condition.

13. Vendor-Furnished Materials

The Vendor shall furnish all materials required to complete the installation, including but not limited to:

• Weather-rated CAT 6 cable.

• Interior CAT 6 cable where required.

• RJ45/network connectors.

• Conduit.

• Conduit fittings.

• Weatherproof junction boxes and fittings.

• Cable supports and management hardware.

• Camera mounting brackets and hardware.

• Anchors and fasteners.

• Patch cables.

• Weatherproofing/sealing materials.

• Miscellaneous hardware, consumables, and installation materials.

The Vendor shall not charge additional fees for ordinary incidental materials necessary to complete the installation unless specifically authorized by the Owner.

14. Owner-Furnished Equipment

The Owner will furnish the Ubiquiti cameras and network equipment identified in Section 3.

The Contractor shall be responsible for the proper installation, connection, configuration, testing, and commissioning of Owner-furnished equipment.

T he Contractor shall inspect Owner-furnished equipment upon receipt and promptly notify the

Owner of any visible damage, missing components, or equipment that appears unsuitable for installation.

15. Site Quantities

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The anticipated project quantities are:

Description Per Site Three Sites

Radio Sites 1 3

Ubiquiti Security

Cameras

7–9 21–27

UACC-UCG-

Industrial-RM

1 3

UCG-Industrial 1 3

UNVR-Pro 1 3

USW-Pro-8-PoE 1 3

U5G-Max-Outdoor 1 3

U-Rack-6U-TL 1 3

UP-Sense 1 3

CAT 6 Cable As required As required

Network Connectors As required As required

Conduit & Fittings As required As required

Camera Mounting

Hardware

As required As required

Weatherproofing

Materials

As required As required

Cable Management

Hardware

As required As required

16. Completion and Acceptance

The installation shall be considered complete when all required equipment and materials have been installed and the system is operational at all three sites.

Final acceptance shall require:

• All designated cameras installed.

• All camera cabling installed and terminated.

• UCG-Industrial installed and operational.

• UACC-UCG-Industrial-RM rack ears installed.

• UNVR-Pro installed and operational.

• USW-Pro-8-PoE installed and operational.

• U5G-Max-Outdoor installed and operational.

• U-Rack-6U-TL assembled and installed.

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• UP-Sense installed and reporting.

• All required conduit and fittings installed.

• All cables properly supported and secured.

• All Contractor-created penetrations properly sealed and weatherproofed.

• Cameras properly aimed and operational.

• Camera recording verified.

• Network connectivity verified.

• Cellular failover tested where service is available.

• Equipment and cables labeled.

• Installation debris removed.

• Installation deficiencies corrected.

The Contractor shall provide the Owner with a complete and functional installation ready for normal operation.

17. General Requirement

The Contractor's price shall include all labor, materials, equipment, tools, hardware, consumables, transportation, installation, configuration, testing, commissioning, and incidental work reasonably necessary to provide a complete and operational Ubiquiti security camera and network installation at all three radio sites.

No additional compensation shall be due for ordinary installation materials or incidental work required to complete the scope described herein unless the Owner authorizes a change in writing.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 3:00 pm, on Thursday, November 19, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

Page 14 of 27 Release date of September 21, 2026 https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/304565/document?section=2922958

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The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.2. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

4.1.3. Account manager has a minimum of three (3) years of experience within the last five (5) years in providing install and configuration services?*

☐ Yes

☐ No

*Response required https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://sam.gov/content/home

Page 16 of 27 Release date of September 21, 2026

4.1.4. Has Proposer has been providing similar services for a minimum of three (3) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.1.5. Vendor holds all applicable licenses and certifications to do business in the state of

California.*

☐ Yes

☐ No

*Response required

4.1.6. Performance Bond*

Due to the nature of our funding the County Requires a performance bond for this contract.

A performance bond is a type of surety bond used in contracts (like construction) to guarantee fulfillment of the work, not an investment or a tangible asset generating income. The cost of the bond (Usually 1 to

2% of the total project price) will be covered by the project.

☐ Please confirm

*Response required

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

https://government-project.s3.us-west-2.amazonaws.com/153456/a16ffdc0-a0ee-44ca-b6de-1fddd010042f_SMC_LocalBusiness_self-attestation_form_120424.pdf

Page 17 of 27 Release date of September 21, 2026

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.3. Technical Proposal

4.3.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

https://government-project.s3.us-west-2.amazonaws.com/153456/80d29c2f-acda-4b87-837e-cb4ead1fb303_SMC_LocalBusiness_self-attestation_form_120424.pdf

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Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.3.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.3.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.3.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

*Response required

4.3.5. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.3.6. Innovations*

Refence any notable innovations or improvements that you expect to provide (with respect to, for example, efficiency, technology, sustainability)

*Response required

4.3.7. Performance Measures*

Describe a plan for achieving performance measures

*Response required

4.3.8. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

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• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

4.3.9. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

5. Pricing Proposal

SHERIFF'S OFFICE - PROJECT PRICING TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Ubiquiti Security Camera, Network

Equipment, and Supporting Hardware

Installation [*]

1 Each

2 Support Materials for Installation

(Example: Cat 6 Cable, Connectors, Conduit, Mounting Boxes, Cable

Hangers, Waterproofing Materials, Etc...) [*]

1 Each

3 Install Labor Per Site 3 Each

4 Performance Bond (Covering total cost of the project) 1 Each

[*] Denotes item is taxable

Sales Tax (@ 9.38%)

TOTAL

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6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

6.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach Points Based 30 (28.6% of Total)

2. Firm Qualifications Points Based 25 (23.8% of Total)

3. Team Qualifications Points Based 20 (19% of Total)

4. Price Points Based 25 (23.8% of Total)

5. Performance Bond

A performance bond is a type of surety bond used in contracts (like construction) to guarantee fulfillment of the work, not an investment or a tangible asset generating income.

Due to this projects funding source, the county is requiring a performance bond.

Points Based 5 (4.8% of Total)

6.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points otherwise awardable will be added to the proposal score for each Local

Business or Local Non-Profit score for evaluation purposes. In the event of a tie between a Local Business or Local Non-Profit and another bidder, the Local Business or Non-

Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points otherwise awardable) if the proposer is a Small Business or Small Non-

Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points otherwise awardable) if the proposer is a Micro

Business or Micro Non-Profit.

Points Based 10 (100% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be

Page 22 of 27 Release date of September 21, 2026 memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Sheriff's Office is issuing Request for Proposal (RFP) No. 2027-RFP-00119 for Ubiquiti Security

Camera, Network Equipment, and Supporting Hardware Installation.

Page 23 of 27 Release date of September 21, 2026

The agreement shall have a Term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

8. Terms and Conditions for Receipt of Proposals

8.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

8.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

8.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

8.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

8.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

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8.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

8.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

8.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

8.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

8.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

Page 25 of 27 Release date of September 21, 2026

8.11. Confidential Information

A. Proposers are responsible for asserting any applicable privileges or reasons why a document should not be produced in response to a public record request.

B. If submitting information protected from disclosure as a trade secret or any other basis, identify each page of such material subject to protection as “CONFIDENTIAL.” If requested material has been designated as confidential, the County will attempt to inform the proposer of the public records request in a timely manner to permit assertion of any applicable privileges.

C. Failure to seek a court order protecting information from disclosure within ten days of the

County’s notice of a request to the proposer will be deemed agreement to disclosure of the information and the proposer agrees to indemnify and hold the County harmless for release of such information.

D. Requests to treat an entire proposal as confidential will be rejected and deemed agreement to

County disclosure of the entire proposal and the proposer agrees to indemnify and hold the

County harmless for release of any information requested.

E. Trade secrets will only be considered confidential if claimed to be a trade secret when submitted to the County, marked as confidential, and compliant with Government Code Section 6254.7.

8.12. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

8.13. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

Page 26 of 27 Release date of September 21, 2026

8.14. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

9. Protest Procedures

9.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org

Subject: Ubiquiti Security Camera, Network Equipment, and Supporting Hardware Installation, 2027-RFP-00119

Page 27 of 27 Release date of September 21, 2026