U.S. Coast Guard Base Seattle Laundry Services SOW.pdf

STATEMENT OF WORK

U.S. COAST GUARD BASE SEATTLE LAUNDRY SERVICES

August 20, 2024

1. General information

1.1. Scope of Work: This contract is to provide linen and laundry services for Base Seattle Medical and Hazmat divisions. Contractor shall provide all personnel, equipment, tools, material, supervision, and other items and services necessary to perform linen and laundry service.

1.1.1 Place of Performance:

USCG Base Seattle 1519 Alaskan Way S Seattle, WA. 98134

1.1.2 Performance Start Date: Start date of service shall be September 01, 2024.

1.1.3: Special qualifications: Due to the possible presence of synthetic or petroleum-based oil, lubricant, or related cleaning solvent, the contractor is required to provide a copy of their National Pollutant discharge Elimination System (NPDES) permit; Industrial wastewater discharge permit;

Wastewater discharge permit; other state approved and provided laundry facilities operations water quality permit or water quality certification as applicable.

2. Technical specifications

2.1 Contractor Responsibility. The contractor responsibilities are listed below.

2.1.1. Medical: The contractor shall pick up three bags approximate 55 gallons of soiled laundry from Medical weekly; facility located in BLDG 1 2nd floor physical therapy and dental rooms.

Inventory is scrub top navy, scrub bottom navy, warmup jacket navy, lab coat white, biohazard bag pillowcases, and towels.

2.1.2. Hazmat: The contractor shall pick up various quantities of shop rag (bags) not to exceed 10 five-gallon bags of soiled shop rags for laundry and/or replacement from the Hazmat facility bi-weekly; facility located in BLDG 14 between warehouse and security. Clean inventory of shop rags (red rags or suitable substitute) used in various shops for tool cleaning and machine maintenance (rags may contain small quantities/trace concentrations of synthetic or petroleum-based oil, lubricant, or related cleaning solvent).

2.1.4 Drop off and replacements: The contractor shall drop off clean linen at all locations at time of pick up. Contractor shall replace all linen that has been damaged or soiled beyond normal cleaning practices.

2.2 Qualified Personnel. The Contractor shall ensure all Contractor Personnel have qualifications specific to their duties and follow all safety protocol.

2.3 Key personnel. The Contractor shall provide government with point of contact for notification purposes. For gaining access to Base Seattle Contractor personnel shall send all required information to Base Security department for approval.

2.4 Service. This is the laundry service expected to be made during normal business hours (0630-1445 PST), with exception to federal holidays.

2.5 Invoicing. The Contractor shall invoice Medical and HAZMAT location laundry service separate.

2.6 Replacement charges. The Contractor shall invoice any replacement charges separate from the Medical laundry service and Hazmat laundry service. In addition, the Contractor shall separate Medical location replacement charges from Hazmat replacement charges.

2.7 INVOICING (IPP)

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

3. Quality Control

The Contractor shall develop and maintain an effective quality control plan to ensure service are performed to acceptability. Any work that is found deficient shall be corrected by the Contractor at no additional cost to government.