U City_of_Alma_RFQ_RFP_Engineering_Services_w.docx

CITY OF ALMA, GEORGIA

502 W. 12th Street, Suite 104 Alma, GA 31510 Phone: (912) 632-5917

REQUEST FOR QUALIFICATIONS/PROPOSALS FOR ENGINEERING SERVICES

The City of Alma is seeking qualifications and proposals from qualified engineering firms to provide pre- and post-award engineering services for public infrastructure improvements and related community development projects. Services may include:

- Preliminary engineering reports

- Planning and design

- Cost estimating

- Bidding assistance

- Construction oversight

- Quality control

- Project closeout All contracts will include Build America Buy America (BABA) documentation requirements during construction, which will be transferred to the grant recipient if funds are awarded.

FUNDING/PROGRAMS

The City anticipates pursuing federal and/or state funding (e.g., CDBG or other grants) for community development, infrastructure, and related needs. Selection will be based on qualifications relevant to the City’s development goals.

SECTION I. NOTICE OF REQUEST FOR QUALIFICATIONS/PROPOSALS

Purpose:

To select a firm capable of providing engineering services for current and future community and economic development projects funded through state and/or federal programs.

Selection Criteria:

Each proposal will be scored using the following scale:

Evaluation will be based on:

- Technical capability

- Experience with similar projects

- Knowledge of the City of Alma and surrounding region

- Project approach and timeline

- Cost considerations Federal and state contract provisions will apply as required by funders.

How to Obtain SOQ/Proposal Materials:

Interested firms should contact City Hall at:

City Clerk (or designated contact) 502 W. 12th Street, Suite 104 Alma, GA 31510 Phone: (912) 632-5917 Email: [Insert Email Address] Request the Statement of Qualifications Form, any required Section 3 forms, and the City’s RFP scoring criteria.

Submittal Address:

City Clerk/Project Coordinator City of Alma 502 W. 12th Street, Suite 104 Alma, GA 31510 Deadline:

All proposals/SOQs must be received by 5:00 PM on January 17, 2025.

Rights Reserved:

The City reserves the right to accept or reject any or all proposals and to waive informalities. The City is an Equal Opportunity Employer and complies with applicable civil rights laws and Section 3 requirements.

SECTION II. QUALIFICATIONS AND TIMEFRAMES

Submit a Statement of Qualifications addressing the following:

- Years in business in current form

- Firm history and capability

- Knowledge of the region and the City of Alma

- Names, titles, and addresses of officers

- Relevant licenses and registrations

- Professional liability (errors and omissions) insurance

- Experience with CDBG or similar grant documentation

- Ability to meet deadlines for deliverables

- Experience securing CDBG or other funding (include project details)

- Proposed timeline for final plans/specs (in months)

- Key personnel and their roles

- Three (3) references

- Section 3 status (if applicable)

SECTION III. COST/PROPOSAL (IF INVITED)

Provide a detailed cost estimate for engineering services from initiation through close-out, including:

- Preliminary engineering, plans/specs, final design

- Surveying (application and final project)

- Bid documents and bid opening assistance

- Bid analysis and contractor oversight

- Reporting/documentation to funding agencies (e.g., DCA, HUD)

- Build America Buy America documentation

- Fee structure for design, bid phase, and inspection

- Charges for Preliminary Engineering Report (if required)

- All expected costs clearly itemized

SECTION IV. OTHER INFORMATION

Equal Opportunity and Civil Rights:

All parties must comply with applicable civil rights laws, including Section 3, and adhere to nondiscrimination and equal access requirements.

Addenda:

Questions or requests for clarification must be directed to the designated City contact by the deadline in Section I. The City may issue addenda as needed.

SAMPLE COVER/INTRO LANGUAGE

The City of Alma, Georgia, is seeking statements of qualifications and proposals from qualified engineering firms to provide pre- and post-award engineering services for infrastructure and community development projects. All contracts are subject to applicable federal and state contract provisions and Build America Buy America (BABA) requirements. Responses must be received by January 17, 2025 at 5:00 PM at the City Clerk’s Office, City Hall, 502 W. 12th Street, Suite 104, Alma, GA 31510. The City reserves the right to reject any or all proposals.