U_AMIM-PWS_Annex-E_Pest_Management_03Mar2025.pdf

Rock Island Arsenal: Base Operations and Maintenance PWS Annex E: Service 510 Pest Management Services

Base Operations and Maintenance Contract

Performance Work Statement (PWS)

Annex E - Pest Management

Rock Island Arsenal, Illinois

March 2025

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Table of Contents

1.0 GENERAL INFORMATION

1.1 Pest Management Services

1.1.1 Significant Public Health Pests

1.2 Regulations

1.2.1 Army Policy

1.3 Environmental Protection

1.4 Licensure and Certification

1.4.1 Personnel. The

1.5 Pesticides

1.6 Service Requests

1.6.1 Emergency Public Health or Mission Critical Requests

1.6.2 Non-Emergency Requests

1.6.3 Complaints and Retreatment Requests

1.6.4 Out-of-Cycle Inspections and Reporting

1.7 Reports of Conditions Conducive to Pest Infestation

2.0 DESCRIPTION OF SERVICES

2.1 Indoor Pest Management

2.1.1 Inspection/Surveillance

2.1.2 Pest Control in Facilities

2.1.3 Food-Handling Establishments

2.1.4 Child-Occupied Facilities

2.1.5 Household Nuisance Pests

2.1.6 Wood-Destroying Organisms (Structural Pests)

2.1.7 Stored Product Pest Control

2.1.8 Stray Animals

2.1.9 Miscellaneous Pests

2.2 Outdoor Pest Management. The Contractor shall control public health animal pests. . 9

2.2.1 Inspection/Surveillance

2.2.2 Building Exteriors

2.2.3 Mosquito Control

2.2.4 Other Pests of Medical Importance

2.2.5 Vertebrate Animals

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2.2.6 Miscellaneous Animal Pests

2.2.7 Unscheduled Services

2.3 Other Services

2.3.1 Special Services

2.3.2 Special Event Services

3.0 OPERATIONS

3.1 Pest Control Facilities

3.2 Pest Control Vehicles

3.3 Pest Control Equipment

3.4 Chemical Usage

3.5 Pesticide Safety

3.5.1 Disposal of Chemicals

3.5.2 Handling Safety

3.6 Environmental Concerns

3.7 Quality Control

4.0 DEFINITIONS AND ACRONYMS

4.1 Definitions

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1.0 General Information

1.1 Pest Management Services. The Contractor shall perform scheduled and unscheduled Pest Management Services for public health pests for real property, facilities, and grounds on RIA. Pest Management Service includes pest surveillance, pest identification, breeding site removal, pesticide applications, and other required actions to control pests on RIA, including in and around buildings and facilities. The purpose of this contract is to establish an environmentally sound and effective Integrated Pest Management (IPM) program to prevent pests and disease vectors from adversely affecting RIA operations. This includes, at a minimum:

a. Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

b. Communicating constantly with the COR/ACOR regarding planned actions and recommendations.

c. Recommending structural and/or procedural modifications, including recommended changes to activities/procedures conducted by building tenants, to the COR/ACOR in order to reduce food, water, harborage, and access used by pests.

d. Using appropriate non-chemical technologies to control pests, where possible.

e. Judiciously using pesticide products, formulations, and application methods that present the lowest potential hazard to human health, non-target animals, and the environment.

f. Recording and reporting all IPM operations, including surveillance, inspections, and non-chemical and chemical control.

g. Catching and releasing as directed by the COR/ACOR.

1.1.1 Significant Public Health Pests. Significant public health pests include, but are not limited to:

a. Disease vectors, e.g. mosquitoes, ticks, bats (indoors), fleas, bees, and flies

b. Venomous arthropods, e.g. spiders, scorpions, and wasps

c. Vertebrate pests, e.g. bats, birds, rodents, and snakes

d. Stray animals

e. Invasive vegetation and toxic plants, e.g. poison ivy and weeds

1.2 Regulations. The DPW Environmental Division serves as the single point of contact with environmental regulatory agencies. All permit applications, mandatory notification requirements, mandatory reports, and proof of compliance actions required of the installation are required to be submitted to regulatory agencies through DPW Environmental. Consequently, the Contractor shall submit copies of all information required of the Contractor by regulatory agencies to DPW Environmental via the COR/ACOR. The Contractor shall provide all services and storage procedures IAW the following:

a. Federal, State, and Local Laws and Regulations, including (but not limited to): 7 USC § 136 et seq Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), 42 USC § 4321 et seq National Environmental Policy Act (NEPA), 225 ILCS 235 Structural Pest Control Act, and 415 ILCS 60 Illinois Pesticide Act

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b. DoDI 4150.07 DoD Pest Management Program

c. AR 200-1 Environmental Protection and Enhancement

d. Armed Forces Pest Management Board (AFPMB) Technical Guides

e. United States Environmental Protection Agency (EPA) and Illinois EPA regulations

f. Technical Exhibit (TE) E.1 - RIA IPM Outlines

1.2.1 Army Policy. The Contractor shall follow Army policy that requires entering applicable data for each pesticide application (Deliverable E.1, Pesticide Application Data Reporting) in the IPM Module of the G9 WebCASS-E Portal located at:

https://g9webcass-e.army.mil/app/home. When the online portal is inacessable, a digital report containing the required information shall be provided to the COR monthly.

Contractor personnel requiring access to this portal shall be submitted to the COR/ACOR (Deliverable E.2, E-Portal Access Request) within fifteen (15) workings days after contract award, and within five (5) working days of a change or addition of Pesticide Applicator(s). The Contractor shall use this system report all pest control operations, including surveillance, for each facility. Confirmation of data entry into this system shall be provided on a monthly basis to the Integrated Pest Management Coordinator (IPMC) via the COR/ACOR.

1.3 Environmental Protection. All environmental protection issues shall be coordinated with DPW Environmental via the COR/ACOR. If the Contractor spills or releases any hazardous substances (i.e., substances listed in 40 CFR 302 Designation, Reportable Quantities, and Notification), the Contractor shall immediately notify the COR/ACOR and DPW Environmental. Spills shall be managed IAW the RIA Spill Prevention, Control, and Countermeasures (SPCC) Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on RIA.

1.4 Licensure and Certification. The Contractor shall provide its business license and Pesticide Applicator(s)’ names, State license numbers, certification categories, and expiration dates. All Contractor personnel who apply pesticides shall be State commercially-licensed. Neither private applicator certification nor registered technician certification are acceptable. Proof of certification/licensure (Deliverable A.28 Certifications and Licenses) shall be provided to the COR/ACOR within fifteen (15) working days after contract award, and within five (5) working days of each license renewal or newly-licensed personnel. The Contractor shall ensure that appplicable licenses/certificates and training of Contractor personnel are kept current.

1.4.1 Personnel. The Contractor shall provide properly licensed and certified pest management personnel Monday through Friday, during normal working hours. The Contractor personnel shall perform pest surveillance, pest control, inspection operations, and pesticide application IAW DoDI 4150.07 DoD Pest Management Program. All pest management work shall be performed by a business and individuals licensed IAW State requirements and regulations. The Contractor shall have a State https://g9webcass-e.army.mil/app/home

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Pest Control Business license, and the Contractor’s Pesticide Applicator(s) shall be State commercially-licensed in the following pest control categories/subcategories:

a. Forest (Category 2)

b. Ornamental and Turf (Category 3)

c. Aquatic (Category 5)

d. Right-of-Way (Category 6)

e. Industrial, Institutional, Structural, and Health-Related (Category 7)

f. Public Health (Category 8)

1.4.1.1 Personnel Requirements

a. Medical Surveillance of Pesticide Applicators. The Contractor shall provide medical surveillance for all personnel applying pesticides, including initial and annual physical exams and monitoring of cholinesterase levels. Results of exams and blood tests shall be maintained for review by the COR/ACOR.

b. Employee Uniforms. Pesticide Applicators shall wear appropriate personal protective equipment (PPE) as required. The Contractor shall provide safety equipment and PPE to each of their Pesticide Applicators. This equipment shall include, at a minimum, the PPE required by the applicable pesticide labels, the Safety Data Sheet (SDS), AFPMB TG 14 Personal Protective Equipment for Pest Management Personnel, State regulations, and industry standards. The Contractor shall ensure that individual respirators (which must be in compliance with Occupational Health and Safety Administration (OSHA) and National Institute for Occupational Safety and Health (NIOSH) regulations and the Contractor’s Respiratory Protection Program), full-face shields, and adequate clothing for daily changes are located at the work preparation area in the pest control shop. The Government-furnished facility used for pest control operations contains installed eyewash facilities.

1.5 Pesticides

a. All pesticides, prior to their use, shall be approved by the designated Pest

Management Consultant (PMC) via a Pesticide Use Proposal (PUP) (Deliverable E.3 Pesticid Use Proposal) submitted by the Contractor to the IPMC via the COR/ACOR within fifteen (15) working days after contract award IAW DoDI 4150.07, Ch 5, Encl 7 Procedures for the Acquisition of Pest Management Materiel (Equipment and Pesticides). The Contractor shall ensure that all pesticides proposed for use on RIA have a current EPA registration.

Approvals may be made and limited to specific pests/sites. The Contractor shall not deviate from the pesticides listed on the PUP without prior approval from the COR/ACOR. The PUP shall reflect only the currently-approved pesticides for application on RIA, and updated as additional products are approved and/or other products deleted via the COR/ACOR.

b. Any proposed changes to the PUP, including pesticides prosposed to be used for a single application, shall be submitted via Out-of-Cycle Pesticide Use Request (OCPUR) (Deliverable E.4, Out-of-Cycle Pesticide Use Request) to the IPMC via the COR/ACOR for PMC approval at least five (5) working days in advance of the anticipated use.

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c. The Contractor shall maintain an up-to-date label and SDS book of pesticides used or stored for use, and shall provide copies (Deliverable E.5, SDS book of pesticides) to the IPMC and RIA Fire Department via the COR/ACOR whenever a pesticide is added to or deleted from the list. A copy shall also be maintained at the entrance to the government-furnished storage area.

d. The Contractor shall not store or mix pesticides on RIA except in the approved government-furnished facility as described in Section 3.1 Pest Control Facilities.

The exception to this is if the work (such as herbicides for vegetation management or termiticides for new building construction) requires mixing on-site. An air gap must be present between the formulation tanks and fill hose during all pesticide mixing operations that use potable water. In addition, there must be a backflow prevention device furnished by the Contractor and installed on all hoses when filling formulation tanks with potable water. If the Contractor mixes pesticides away from a hardstand mixing area they must use a portable mixing pad. The Contractor shall not have a location or work site to store unmixed pesticides on site other than the government-furnished facility as described in Section 3.1 Pest Control Facillities.

e. The Contractor shall immediately report all spills of hazardous materials to the COR/ACOR and DPW Environmental and shall be financially responsible for the clean-up of any spills. Spills shall be managed IAW the RIA SPCC Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on RIA.

f. All pesticides shall be used in strict conformance with label directions. Mixing of chemicals shall comply with EPA, DoD, and State requirements.

g. All pesticides, rinsate, and containers shall be disposed of IAW label directions.

The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, rinsate, and any pesticide contaminated article at an authorized disposal area.

h. The Contractor shall record each pest management service provided, to include surveillance, non-chemical controls, and pesticide applications, (Deliverable E.6 Pest Management Service Data) in the IPM Module of the G9 WebCASS-E Portal located at: https://g9webcass-e.army.mil/app/home. All records shall be accurate and complete. Records shall include: the installation name, applied pesticide common name from the label, formulation, EPA Registration Number, target pest, the type of application and final concentration applied, the amount of final spray or dry formulation, date of application, location of the service (building number, apartment number, training area, etc. that accurately identifies the location), the pounds of active ingredient applied, and the Pesticide Applicator’s name and license/certification number. Verification of data entry in the IPM Module (Deliverable E.7 IPM Module Data Verifcation) shall be submitted to the COR/ACOR monthly. Records rejected by the COR/ACOR due to inadequate or incorrect information shall be corrected and returned completed to the COR/ACOR by the Contractor at no additional cost to the Government within five (5) working days.

i. The Contractor shall notify the COR/ACOR at least twenty-four (24) hours in https://g9webcass-e.army.mil/app/home

P a g e | 5 advance when subcontracting any pest management operations. The Contractor shall ensure that the subcontractor is properly licensed, trained, and certified in each category being subcontracted. The Contractor shall be responsible for the proper reporting of pest management operations performed by the subcontractor.

1.6 Service Requests. Pest control services shall not interfere with mission functions.

The Contractor shall accomplish non-emergency pesticide treatments in buildings outside normal Contractor working hours when necessary to protect occupants, equipment, or exposed food from pesticide hazard or contamination, or to gain access to otherwise inaccessible pest harborages. Common examples include the treatment of food-handling activities and childcare facilities. The treatment schedule for these facilities shall be coordinated with the Building Manager. The Contractor shall be liable for any subsequent property damage caused by the Contractor’s failure to properly schedule treatment.

1.6.1 Emergency Public Health or Mission Critical Requests. The Contractor shall provide personnel to respond to emergency public health or mission critical pest management service requests within one (1) hour. Examples of emergency public health pests include bats, wasps, bees, snakes, squirrels, raccoons, opossums, skunks, potentially rabid animals, or any other threatening species.

1.6.2 Non-Emergency Requests. The Contractor shall provide personnel to respond to non-emergency pest management service requests within one (1) working day. Non-emergency pest management service requests shall be any request that is not an emergency public health pest management request or emergency mission critical pest management request, and are typically reported to the Contractor via the Daily Pest List provided by the DPW Work Reception Desk (WRD).

1.6.3 Complaints and Retreatment Requests. The Contractor shall, within three (3) working days after receiving notice from the COR/ACOR, re-treat previously treated areas when inspection reveals that there was inadequate control obtained with the initial treatment.

1.6.4 Out-of-Cycle Inspections and Reporting. As part of all OWOs, the Contractor shall report pest entry or conditions conducive to pest entry or potential damage at any time OWOs are responded to.

1.7 Reports of Conditions Conducive to Pest Infestation. When the Contractor notices a condition that is promoting or is conducive to pest infestations they shall submit a report describing findings and recommendations to correct these conditions. Conditions may include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices. The Contractor shall report these deficiencies to the COR/ACOR within one (1) working day after citing conditions.

Report must be legible and may be submitted either electronically or hard-copy.

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2.0 Description of Services. The Contractor shall provide IPM/entomology services to RIA facilities and grounds. Areas covered by pest control services under this Contract include, but are not limited to:

a. Facilities and Grounds (TEs A.2 and B.1)

b. Food-Handling Establishments (TE E.2)

c. Child-Occupied Facilities (TE E.3)

d. Medical Clinic (Interior and Exterior)

2.1 Indoor Pest Management

2.1.1 Inspection/Surveillance

a. The Contractor shall schedule and perform semi-annual pest inspections of all RIA facilities, and perform pest control operations as required based upon inspection results. Scheduled inspections shall have minimal disruptions to the building occupant(s). The Indoor Pest Inspection Schedule (Deliverable E.8, Indoor Pest Inspection Shcedule) for the following month shall be submitted to the COR/ACOR for approval within fifteen (15) working days after contract award, and monthly thereafter.

b. Building inspections shall include all lunchrooms, break rooms, and kitchenette areas.

2.1.2 Pest Control in Facilities

a. Control of pests found during the course of inspections shall be scheduled and performed using IPM techniques. The Contractor shall schedule pesticide applications to have minimal disruptions to the building occupant(s).

b. The Contractor shall provide unscheduled pest control services for all buildings, structures, and other facilities in response to a service request or customer complaint reported by the DPW WRD via the Daily Pest List. Common pests in facilities include roaches, ants, silverfish, spiders, mice, and rats.

c. Bait stations shall be secured against removal.

2.1.3 Food-Handling Establishments

a. The Contractor shall provide pest control inspections at all food-handling establishments weekly, and perform pest control operations as required based upon inspection results to control infestation by insects, rodents, and other pests.

Food-handling establishments are listed in TE E.2.

b. The Contractor shall inspect for flies during all food-handling establishment inspections, and provide pest control based on inspection results. The Contractor shall provide fly control in and around food service areas, loading platforms, trash areas, transportable garbage containers, and other areas. Fly control is normally required for filth flies.

c. Pesticide applications at food-handling establishments shall be performed only when they are unoccupied.

d. The Contractor shall weekly set and check traps or use other approved methods in food storage areas to protect stored products. The Contractor shall not use poisoned bait for pest control in food preparation areas. Approved insecticides

P a g e | 7 shall be used as the method of treatment. In addition, the Contractor shall provide and maintain continuous surveillance tools (e.g. sticky traps) at all operational food-handling establishments.

e. As necessary, the Contractor shall provide the COR/ACOR with instructions for the managers of each food-handling establishment in proper sanitation and self-help techniques required to suppress pest populations, thereby reducing potential for development of pesticide resistance.

2.1.4 Child-Occupied Facilities: Child Development Centers (CDCs) and Youth Centers

a. The Contractor shall provide pest control inspections at all CDCs and Youth Centers weekly, and perform pest control operations as required based upon inspection results. CDCs and Youth Centers are listed in TE E.3.

b. The Contractor shall conduct pesticide applications at CDCs and Youth Centers only when children are not present in the facilities. CDC and Youth Center pest management operations shall comply with AR 608-10 Child Development Services and AFPMB TG 2 Integrated Pest Management in Child Development Centers and Schools.

c. The Contractor shall not use poisoned bait for pest control in child-accessible areas within CDCs and Youth Centers.

2.1.5 Household Nuisance Pests

a. Cockroach Control. The Contractor shall control cockroaches in all RIA buildings. If an acceptable level of control of cockroaches cannot be achieved in a building through the use of indoor treatments, the Contractor shall treat spaces and sewer lines under or immediately adjacent to the building with residual pesticide sprays, aerosols, or dust.

b. Ant Control. The Contractor shall control ants in all RIA buildings. The Contractor perform surveillance and control of infested areas with sticky traps.

However, chemical control shall be performed by the Contractor if sticky traps are ineffective.

c. Venomous Arthropod Control. The Contractor shall control venomous arthropods (bees, wasps, hornets, gnats, and other biting, stinging, and urticating or vesicating arthropods) and scorpions with residual insecticides in and around buildings. Insects shall be destroyed. There should be no visible signs of live insects after treatment or removal. The Contractor shall give priority response to work requests from persons with documented sting sensitivity.

d. Arachnid Control. The Contractor shall control spider and other arachnid infestations in and around buildings. Black widow and wolf spiders are sometimes found in undisturbed places, such as underneath old equipment and in storage areas.

e. Rodent Control. The Contractor shall conduct surveys to locate the presence of rodent infestation, establish and maintain a combination of rodent bait stations and traps, and employ other approved techniques to ensure maximum control of rodents, including rats and mice, especially prior to expected seasonal influx.

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The Contractor shall provide Hantavirus decontamination as approved by the

COR/ACOR.

i. Bait Placement. Poisoned bait shall be placed IAW health standards, and shall not be placed in areas where food is stored, prepared, or served. Bait stations shall be maintained around building perimeters, sewage treatment plants, and other areas as required to eliminate rodent activity. Detailed records of bait station locations within food storage, preparation, and serving areas shall be maintained by the Contractor and provided to the COR/ACOR upon request. The Contractor shall use baits such as pelletized, packaged, or paraffinized baits in or adjacent to rat burrows and runs, crawl spaces, and utility lines, and shall not use spoiled or decayed baits.

ii. Trapping. In unoccupied areas, the Contractor shall inspect mousetraps weekly after placement. Caught rodents shall be collected and disposed of on the same day, and traps shall be re-baited and reset as needed.

f. Lice Control. The Contractor shall perform control of lice on bedding, mattresses, furniture, and other surfaces as required. The Contractor shall instruct customers to obtain medical treatment for personal control and perform laundering prior to chemical application.

g. Other Household Nuisance Pests. The Contractor shall control other household nuisance pests, including silverfish, earwigs, ground beetles, and other outdoor invading household pests. Control of pests shall be performed IAW the RIA IPM Outlines (TE E.1), or, if not covered by a RIA IPM Outline, IAW standard industry practice. The Contractor shall apply the appropriate pesticide to foundations, utility openings, and perimeters of exterior windows and doors when earwigs, ants, spiders, centipedes, or similar nuisance pests cannot be controlled by indoor control efforts alone.

2.1.6 Wood-Destroying Organisms (Structural Pests). The Contractor shall perform control services to eradicate wood-destroying organisms, including termites, carpenter ants, wood-destroying fungi, and other structural pests. The Contractor shall schedule and perform biennial inspections of all RIA facilities in order to locate wood-destroying organism infestation or visible damage to wooden structural components, and record results on DD Form 1070 Termite and Wood Decay Inspection. Biennial Structural Pest Inspections shall be conducted concurrently with semi-annual inspections wherever possible. The Contractor shall submit completed DD Forms 1070 (Deliverable E.9, Structural Pest Inspections Reports) on a monthly basis to the COR/ACOR. If wood-destroying organism infestation or visible damage to structural components is observed during a Structural Pest Inspection, the Contractor shall notify the COR/ACOR within one (1) working day of discovery. The Contractor shall use approved chemicals and wood treatment when pests are discovered during the performance of maintenance, repair, or minor construction work.

a. Termite Warranties. The Contractor shall provide the KO/COR with a one (1) year written warranty (Deliverable E.10, Termite Treatment Warranties) against existing and new infestations of termites for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application IAW the

P a g e | 9 pesticide label. The warranty period shall commence from the date of pesticide application. Visual sightings of termites, additional damage, new mud tubes, or other signs of living termites within the structure during the warranty period shall be grounds for re-treatment at the Contractor's expense. The Contractor shall also be financially responsible for the repair of damage from termite infestations during the warranty period.

2.1.7 Stored Product Pest Control. The Contractor shall provide service on an as-needed basis for the control or prevention of food, fabric, paper, or other stored product pests, including (but not limited to) carpet beetles and silverfish. Pesticides shall not be applied to exposed food materials or food-handling equipment.

a. Non-Fumigation Control Methods. Methods to be used for the control of stored product pests include: freezing the infested items to destroy the pests and then discarding the items (performed by customer), sanitation, and spatial or spot treatments of affected areas, including the use of pheromone traps or chemicals.

b. Fumigation. Control efforts pertaining to stored food product pests via fumigation treatment shall require coordination with the Fire Department, food inspectors, and the Installation Veterinary Activity via the COR/ACOR.

2.1.8 Stray Animals. To reduce the potential for animal bites, diseases such as rabies, and parasites such as fleas, lice, and mites, the Contractor shall remove and properly handle stray and wild animals from inside buildings on RIA.

2.1.9 Miscellaneous Pests. The Contractor shall provide pest control services for the control of miscellaneous pests, to include birds, bats, and other nuisance animals.

Humane treatment shall be used, if practicable, to remove miscellaneous pests from buildings. The Contractor shall also provide cleanup of nesting materials, feces, urine, etc. left by these pests and apply an effective deodorizer as required. The Contractor shall use live traps or nets to capture vertebrate pests. Captured bats must be released on RIA.

2.2 Outdoor Pest Management. The Contractor shall control public health animal pests. Outdoor spraying and other chemical applications shall occur when weather conditions are favorable.

2.2.1 Inspection/Surveillance. The Contractor inspect RIA grounds for public health animal pests, and perform pest control operations as required based opon inspection results. Scheduled inspecions shall have minimal disruption to RIA activities. The Outdoor Pest Inspection Schedule (Deliverable E.11) shall be submitted to the COR/ACOR within fifteen (15) working days after contract award, and monthly thereafter.

2.2.2 Building Exteriors. When perimeter treatments are required, the application shall include at least the lower three (3) feet of the exterior wall and shall extend ten (10) feet out from the base of the walls.

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2.2.3 Mosquito Control

a. Mosquito Larvae. The Contractor shall, during the months of April through

October, apply an effective larvicide or bacillus thurigiensis to the areas indicated for mosquito larvae control on TE E.4. These applications shall be conducted on a weekly basis, at a minimum, in order to effectively control mosquito populations.

b. Adult Mosquitoes. The Contractor shall, during the months of April through October, conduct adult mosquito spraying/fogging to the areas indicated for adult mosquito control on TE E.4. These applications shall be conducted on a weekly basis, at a minimum, in order to effectively control adult mosquito populations.

These applications shall be conducted during dawn or dusk hours when adult mosquito are present and active, and weather conditions permitting.

2.2.4 Other Pests of Medical Importance. The Contractor shall survey and control pests of medical importance as necessary for the protection of health and safety as outlined in the RIA IPM Outlines (TE E.1). The Contractor shall maintain close coordination with the RIA Preventive Medicine Activity via the COR/ACOR in all matters pertaining to the control of medically important pests, including (but not limited to) mosquitoes, ticks, cockroaches, filth flies, rodents, and any carriers of vector-borne diseases. Work involving pests of medical importance shall be performed IAW AR 40-3 Medical, Dental, and Veterinary Care and AR 40-5 Army Public Health Program.

a. Flies. The Contractor shall provide fly control in and around food-handling establishments, including loading platforms, trash areas, transportable garbage containers, and other areas. Fly control is normally required for filth flies.

b. Venomous Arthropods. The Contractor shall control venomous arthropods (wasps, hornets, gnats, and other biting, stinging, and urticating or vesicating arthropods) and scorpions with residual insecticides in and around buildings, transportable garbage containers, and recreational areas such as picnic grounds, training areas, and other areas.

c. Pollinators/Honeybees. The Contractor shall report any discovery of honeybee nest(s) to the COR/ACOR within two (2) hours of discovery, to include their location and potential hazard to building occupants. The Contractor shall not remove/treat honeybee nest(s) without prior approval by the COR/ACOR.

2.2.5 Vertebrate Animals. The Contractor shall utilize live traps and capture poles as primary methods of capturing vertebrate animals. The Contractor shall obtain training in the use of these and other appropriate methods and shall employ all methods as humanely as possible. Traps shall be placed so as not to endanger children or domestic pets. The Contractor shall inspect each trap daily, at a minimum. The use of trapping shall continue until inspection reveals that trapping is no longer necessary at that location.

a. Control of wildlife species, such as coyotes, bobcats, foxes, raccoons or skunks are managed IAW the RIA Nuisance Wildlife Control Permit. The COR/ACOR shall provide the Contractor with a copy of this permit on an annual basis.

b. The Contractor shall remove dead or dying vertebrate animals from RIA and dispose IAW the Illinois Dead Animal Disposal Act. Animal carcass removal shall

P a g e | 11 be performed as a part of pest control. If necessary, the Contractor shall be required to apply an effective deodorizer.

c. The Contractor shall implement a bird control program, with major emphasis placed on roosting site reduction. The contractor shall coordinate with DPW Environmental via the COR/ACOR to ensure compliance with the Migratory Bird Treaty Act (MBTA).

d. Vehicles utilized to transport domestic animals shall be equipped with cages specifically designed to transport, confine, and segregate domestic animals in a humane manner. The vehicles and animal carriers used for transporting domestic animals shall be cleaned IAW 9 CFR Sec 3.11.

2.2.6 Miscellaneous Animal Pests. The Contractor shall control pests that damage grounds, particularly moles and groundhogs, and fill burrows that have been trapped out. The Contractor shall lock the live traps in either the open or closed position during non-working days. The Contractor shall remove and properly handle animals according to State regulations. Diseased animals shall be handled IAW local ordinances and properly disposed.

2.2.7 Unscheduled Services. The Contractor shall provide unscheduled pest control services for all RAI grounds in response to a service request or customer complaint reported by the DPW WRD via the Daily Pest List.

2.3 Other Services.

2.3.1 Special Services. Special service requirements will be identified via OWO. The Contractor shall coordinate special service requirements with the existing pest management schedule.

2.3.2 Special Event Services. The Contractor shall provide additional pest control services for special events when necessary via OWO or PWO. The DPW shall provide historical data on special event services required in TE A.3 Estimated Workload Data Detail. Special events include (but are not limited to) VIP Visits, Ribbon Cutting Ceremonies, and Change of Command Ceremonies. When necessary, the Contractor shall, at no additional cost to the Government, deviate from the existing pest management schedule in order to meet special event requirements. The Contractor shall be authorized one (1) additional working day to return to its normal operations.

3.0 Operations

3.1 Pest Control Facilities. The Contractor shall mix and store pesticides in the Government-provided Pesticide Storage and Mixing Facility, Building 167. Offsite mixing (mixing at the site of application) is allowable provided that the Contractor provide an approved SOP for the operations and that appropriate spill containment equipment is immediately available at the location.

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3.2 Pest Control Vehicles. Only authorized vehicle operators wearing appropriate PPE shall transport pesticides. Vehicles used to transport pesticides shall be labeled for pesticide use and dedicated for pest control use only. Such vehicles shall be equipped with a fire extinguisher, spill and decontamination kit, and emergency shower/eye wash.

Pest control vehicles shall not be left unattended at any time unless properly locked and secured. Transportation of all pesticides shall be IAW 49 CFR 171-180. All vehicles used to transport pesticides shall be free of observable pesticide spillage or residue.

Chemicals shall not be stored in the passenger compartment of pest control vehicles.

On trucks, all chemicals shall be stored in the lockable bins on the truck bed.

a. Vehicle Applications. Vehicles used for outdoor fogging applications shall not exceed ten (10) miles per hour during application to prevent under- or over-application of pesticides.

b. Data Sheet Requirement. When pesticides are transported, the transporter shall have a copy of the SDS(s) and product labels(s) in the vehicle.

3.3 Pest Control Equipment

a. All equipment proposed for use shall be made available by the Contractor for inspection by the COR/ACOR upon request. At the time of the inspection, the equipment and operator's ability to deliver spray to the designated height or distance, as indicated by the equipment manufacturer's manual, shall be demonstrated by the Pesticide Applicator that shall be responsible for the actual treatment.

b. Ultra-Low Volume (ULV) equipment shall be calibrated to assure proper flow rate and droplet size of pesticide as required by the label. ULV equipment shall be calibrated, including droplet size analysis, at least five (5) working days prior to use and at least every fifty (50) hours therafter, or when the machine is repaired.

Calibration and droplet analysis reports shall be maintained on file for review by the COR/ACOR. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations.

c. All equipment shall be labeled “Contaminated with Pesticides” IAW Federal and State regulations. Tanks, valves, and fittings shall be checked for signs of leakage prior to each pesticide transfer. All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked with the Company Name, a point of contact, phone number, and the words "DANGER"..."PESTICIDES", or as required by applicable regulations. The Contractor shall provide repair and maintenance necessary to ensure that all equipment remains in proper operating condition.

d. The Contractor shall not use spray equipment in winds exceeding ten (10) miles per hour. The Contractor shall prevent any pesticide spray drift from adversely affecting non-target areas. As directed by the KO/COR, the Contractor shall repair or replace non-target property damaged as a result of careless or inappropriate use of spray equipment.

3.4 Chemical Usage. All pesticides shall be procured, possessed, handled, and applied IAW with the manufacturer's label as registered with the EPA or pursuant to FIFRA and the OSHA Hazard Communication Standard. Each product shall be

P a g e | 13 registered for use under the particular environmental conditions under which it is applied. The Contractor shall comply with State and local permits required for the procurement, use, and disposal of any pesticide used under this Contract. The Contractor shall prioritize the use of non-chemical pest control techniques. Chemical control methods shall be used only after maximizing the use of non-chemical controls or after determining the unfeasibility of using non-chemical controls. Non-chemical controls requiring the effort of other RIA personnel shall be coordinated with the appropriate agencies or activities via the COR/ACOR.

a. Inventory Management. Pesticides that have been suspended or canceled by the EPA shall only be used per the suspension or cancellation order and shall not be used after the date indicated on the order.

b. Chemical Testing. The COR/ACOR may sample the Contractor's pesticides for testing and inspect equipment, mixing facilities, and materials at any time. If any batch of pesticide is determined by chemical analysis to be deficient in active ingredient, per manufacturer's label directions, re-treatment shall be provided.

c. Chemical Inventory

i. Current Inventory of Pesticides. The Contractor shall maintain a current, accurate inventory of pesticides in the pest control shop at all times to include types and quantities of pesticides and EPA Registration Numbers.

This inventory shall include normally-used pesticides that have a zero balance on-hand.

ii. Monthly Inventory Submittal. Copies of inventories (Deliverable E12, Pesticide Inventory Report) shall be provided to the IPMC, the Fire Department, and the Preventive Medicine Activity via the COR/ACOR on a monthly basis.

iii. Hazardous Material Inventory. The Contractor shall prepare a quarterly inventory of all hazardous materials used by the pest control shop, including material name and estimated usage. This EPCRA-required inventory (Deliverable E.13, Hazardous Building Material Reports) shall be submitted to DPW Environmental via the COR/ACOR no later than fifteen (15) calendar days after the end of each fiscal quarter.

iv. Inventory Maintenance Log. As pesticides are removed from or added to the pesticide storage facility, the Contractor shall annotate and record the transaction(s) in a log. Each stored or required pesticide shall be listed on a separate page. The log shall be maintained in the pest control shop for review by the COR/ACOR.

v. Pesticide Label Book. The Contractor shall maintain a book of labels of all pesticides used and have it readily available at all times. Labels from chemicals no longer used shall be submitted to the COR/ACOR after the inventory has been exhausted.

vi. SDS. SDSs shall be maintained and readily available for each product at the pest control shop. Whenever the pest control shop acquires a new product, all pest control shop personnel shall review the SDS and ensure that they understand all safety requirements for the use of that product prior to its use.

vii. Pesticide Mixture Adjustment. All pesticide mixture adjustments shall be IAW the pesticide label.

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viii. Timeliness of Pesticide Application. The Contractor shall apply formulated pesticides in a timely manner to ensure full potency of the pesticide mixture.

The Contractor shall not mix pesticides in excess of what can be used during the day's operation. At no time shall mixed pesticides remain in tanks overnight.

3.5 Pesticide Safety. The Contractor shall use caution when applying chemicals in hazardous or sensitive areas, such as near electrical fixtures, open flames, stoves, heaters, food bins, refrigerators, open bodies of water, people and non-target organisms, or during adverse weather conditions. No space treatments (fogging or ULV) shall be made in occupied spaces until all occupants and pets have vacated the premises. Special care shall be given when pesticides are applied in CDCs and Youth Centers, in patient areas of the Health Clinic, or in food-handling establishments. The Contractor shall ensure that areas are properly prepared before treatment.

3.5.1 Disposal of Chemicals. The Contractor shall dispose of chemicals and containers IAW the manufacturer’s label, EPA standards, AR 200-1 Environmental Protection and Enhancement, and AFPMB TG 21 Pesticide Disposal Guide for Pest Control Shops.

3.5.2 Handling Safety. During the preparation, application, and disposal of pesticides, the Contractor shall utliize appropriate procedures and shall: keep safety equipment and spill kits available, attend equipment while filling to minimize and prevent overflow, use backflow prevention devices on hoses when connected to water outlets in filling operations, inspect equipment (per manufacturer's label) and the work area during application to ensure proper and safe treatment, and dispose of all pesticides and containers IAW applicable laws and regulations.

3.6 Environmental Concerns. All pest control activities conducted IAW the RIA IPM Outlines (TE E.1) shall be accomplished in a manner that ensures maximum protection of endangered and threatened species and environmental quality IAW NEPA, The Endangered Species Act, Executive Order (EO) 11643 Environmental Safeguards, EO12088 Federal Compliance with Pollution Control Standards, and all revised or new laws and regulations. The Contractor shall apply pesticides in such a manner as to prevent toxic exposure of personnel, wildlife, ornamental plants (including on RIA and on adjacent waters/land), and any other non-target components of the environment.

The Contractor shall not apply pesticides outdoors during excessive winds of ten (10) mph or greater, during heavy rain, while runoff is occurring, or near any well that provides potable water. The Contractor shall be responsible for any additional restrictions directed by the pesticide label, State regulations, or the COR/ACOR.

a. Contamination. Particular care shall be taken not to contaminate food, water, or other substances subject to ingestion. The Contractor shall advise the building occupants/facility managers of the area preparation requirements for pesticide applications IAW the pesticide label. The Contractor shall provide clean, uncontaminated plastic tarpaulins to protect items that could be contaminated by pesticide applications. If utensils, work surfaces, or machines used to prepare or

P a g e | 15 dispense foods are inadvertently contaminated, the Contractor shall immediately clean the contaminated item, or, if appropriate, dispose of the item when approved by the COR/ACOR. The Contractor shall warn occupants of the necessity for cleaning food-contact surfaces after any pesticide application.

Contaminated clothing shall be laundered prior to reuse.

b. Runoff. Applications shall not be made outdoors during or immediately after heavy rains while runoff is occurring. Care shall be taken to ensure toxicants do not run off as surface flow or contaminate any ditch, culvert, drainage system, or standing body of water.

c. Endangered and Threatened Species. All pest control activities shall be accomplished in a manner that ensures maximum protection of endangered and threatened species and environmental quality IAW NEPA, The Endangered Species Act, EO 11643 Environmental Safeguards, EO 12088 Federal Compliance with Pollution Control Standards, and all revised or new laws and regulations. There are several species of concern on or adjacent to RIA, including the Northern Long-Eared Bat, Tricolored Bat, and Bald Eagle.

d. Pesticide Application

i. Residual Pesticide Application. Residual pesticide applications in food preparation and storage areas and around food dispensing machines and water fountains shall be IAW label directions. The Contractor shall minimize the use of liquid pesticide applications wherever possible. For example, the Contractor shall use crack and crevice application of pesticides to pest harborage areas rather than fan spraying exposed surfaces in the general vicinity of harborage areas, use containerized and other types of bait formulations for cockroaches and other insects rather than sprays wherever appropriate, and use traps for indoor fly control rather than sprays wherever appropriate.

ii. Indoor Space Spray Applications. There shall be no fogging/ULV applications in buildings without approval by the COR/ACOR. The Contractor shall submit a written request for approval to the COR/ACOR at least five (5) working days prior to performance of any proposed space spray treatment (Deliverable E.14, Fogging/ULV application Request). The Contractor's request shall identify the target pest, time and specific place(s) of treatment, pesticide(s) to be used, method of application, precautions to be taken to ensure tenant and employee safety, and steps to be taken to ensure the containment of the spray to the site of application. The Contractor shall properly secure the space to be treated when ULV applications are approved for use. The Contractor shall post a sign on each outside door warning against entry without proper protection. The Contractor shall notify the Fire Department via the COR/ACOR at least one (1) day in advance of indoor ULV applications.

iii. Pesticide Baits. Pesticide baits shall not be broadcast unless prior approval is obtained in writing from the COR/ACOR and then only when the area is secured from entry by humans.

iv. Rodenticides. Rodenticides shall be utilized in compliance with the the recommendations of the National Pest Control Association (NPCA). All rodenticides shall be placed in "tamper-proof" covered bait stations except

P a g e | 16 when placed in traps or located in places inaccessible to humans, pets, and wildlife. “Inaccessible” means that effort must be exerted to move equipment to expose the bait or its container. "Tamper-proof" bait stations shall meet the following eight criteria set forth by the EPA:

1. Resistant to weather

2. Strong enough to prohibit entry by large non-target species

3. Equipped with an access panel that can be securely attached

4. Equipped with entrances which readily allow target animals access to bait while, at the same time, denying access to larger non-target species

5. Capable of being anchored securely to a surface to resist efforts to move the container or to displace its contents

6. Equipped with an internal structure for containing baits

7. Made in such a way so as not to be an "attractive nuisance"

8. Capable of displaying proper precautionary statements in a prominent location

e. Pesticide Storage and Security. All pesticides and dispersal equipment shall be secured in the pest control shop or a pest control vehicle, to be locked when not in use, or shall be under the immediate and direct control of the Contractor at all times while on RIA. Pesticides shall be stored in their original containers.

Pesticides shall not be stored outdoors. All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked "DANGER:

CONTAMINATED WITH PESTICIDES" and shall include the name and concentration of the pesticide. All pesticide containers shall be plainly labeled with “DANGER: PESTICIDE,” “WARNING: PESTICIDE,” or “CAUTION:

PESTICIDE,” as appropriate depending on toxicity, and shall include the name, concentration, and EPA Registration Number of the pesticide. Containers shall be segregated by type of pesticide. Pesticides classified as moderately or highly toxic shall be stored IAW 40 CFR 165.10. All pest control shop keys shall be inventoried monthly, and records of the inventories shall be maintained for COR/ACOR review.

f. Special Instructions for Pest Control Services. When a building occupant has vacated the premises during pesticide application, the Contractor shall ensure that the facility is secured following treatment.

3.7 Quality Control. The Contractor shall provide a Quality Control Plan (QCP) no less than thirty (30) calendar days after contract award for approval by the KO/COR.

Changes to the Contractor’s QCP shall be submitted to the COR/ACOR for review and approval at least (5) working days prior to implementation.

4.0 Definitions and Acronyms

4.1 Definitions

Daily Pest List: A list of non-emergency pest management service requests maintained and provided by the DPW WRD to the Contractor on a daily basis.

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Disease Vector: Any animal capable of…