U_AMIM-PWS_Annex-B_Facility and Utility System Maintenance_10July2025.pdf

Rock Island Arsenal: Base Operations and Maintenance PWS Annex B: Facilities and Utility Systems Maintenance

Base Operations and Maintenance Contract

Performance Work Statement (PWS)

Annex B – Facilities and Utility Systems

Maintenance

Rock Island Arsenal, Illinois

March 2025

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.1.1 Workload Requirement

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.1.1 Preventative Maintenance Plan (PMP)

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload

2.2 Eye Washes and Safety Showers

2.3 Roof Gutters, Drains, and Downspouts

2.4 Automatic Doors

2.5 Overhead Doors

2.6 Gates, Fences, Barriers and Dock Levelers

2.7 Air Compressors/Unfired Pressure Vessels

2.7.1 Refrigerated Air Dryer

2.7.2 Compressor Storage Tanks

2.8 Plumbing

2.8.1 Components

2.8.2 Leaks

2.8.3 Sump Pumps

2.8.4 Water Heaters

2.8.5 Backflow Preventors

2.8.6 Grease Traps/Interceptor

2.8.7 Restroom Fixtures

2.9 Vacant Spaces Procedures

2.10 Waterless Urinals

2.11 Electrical

2.11.1 Emergency Fixtures

2.11.2 Interior Lamp Replacement

2.11.3 Maintenance Outages and Coordination

2.11.4 Capacitors

2.11.5 Low Voltage Draw Out Type Circuit Breakers

2.11.6 Panelboards

2.12 Auxiliary Generators

2.12.1 Perform PM of Auxiliary Generators

2.13 Grounding Points, and Lightning Protection Maintenance

2.13.1 General

2.13.2 Grounding Point Checks

2.13.3 Lightning Protection System (LPS)

2.14 Fire Protection Systems and Life Safety

2.14.1 Preventive Maintenance Requirements

2.15 Playgrounds

2.16 Keys and Locks

2.16.1 Key Management

2.16.2 Keys

2.17 Food Preparation Area Maintenance

2.17.1 General

2.17.1.2 Lubricants

2.17.1.3 Reconfiguration of Fire Suppression Systems

2.17.1.4 Kitchen Exhaust Systems and Hoods

2.17.1.5 Maintenance/Inspection of Fire Suppression System

2.17.1.6 Pest Control

2.18 Crane, and Crane Rail Maintenance and Load Testing

2.18.1 General

2.18.2 Preventive Maintenance Plan

2.18.3 Crane Operator Training

2.19 Glass and Glazing

2.20 Meter Reading

2.20.1 Monthly Meter Reading

2.20.2 Meter Reading Issues

2.20.3 Access to the Energy Awareness Website

2.21 Power Washing

2.22 Asbestos Preventative Maintenance

2.22.1 Asbestos Inspection

2.22.2 Sampling/Testing

2.22.3 Asbestos Waste Management

2.22.4 Labeling

2.22.5 Asbestos Survey Updates

3.0 WORK CAPABILITY LEVELS

4.0 UTILITY SYSTEMS

4.1 Electric Distribution System

4.2 Utility Outage

4.2.1 Coordination

4.2.2 Emergency Notifications

4.2.3 Outage Log

4.2.4 Scheduled Power Outage Condition Report

5.0 AREA LIGHTING

5.1 Traffic Controls General

5.2 Repair Traffic Signals and Flashers

6.0 UTILITY MARKING

7.0 NATURAL GAS DISTRIBUTION SYSTEM

7.1 System Description

7.2 Preventive Maintenance

7.2.1 Preventive Maintenance Plan

7.2.2 Preventive Maintenance Performed

7.2.3 Coordination of Gas Outages

7.2.4 Grading Leaks

8.0 WATER DISTRIBUTION SYSTEMS

8.1 Personnel

8.1.1 Water Treatment/Distribution System Repairs

8.2 Water System Repairs

8.3 Wastewater Distribution System

8.3.1 Personnel

8.3.2 Sanitary Sewage System Repairs

8.4 Wastewater System Repairs

8.4.1 General Scope

8.5 Replacing Pipe

8.6 Manholes

8.7 Sanitary System Maintenance

8.8 Ordinances

8.9 Applicable Codes and Regulations

9.0 STORM WATER SYSTEM

9.1 Specific Maintenance Tasks

9.1.1 Flood Pumps

9.1.2 Inlets/Catch Basins

9.1.3 Flood Gates

9.2 Personnel

9.2.1 Stormwater System Maintenance

9.3 Excavation and Backfilling

9.4 Storm Water Collection Main Repair

9.5 Flood Control Operations

9.5.1 General Scope

9.6 Compliance

9.7 Applicable Codes and Regulations

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, real property and their components listed in Rock Island Arsenal Facilities List (Technical Exhibit, TE B.1, Rock Island Arsenal Facilities). The Contractor shall provide sustainment of facilities such as buildings and utility systems, excluding Heating and Cooling systems.

1.1.1 Workload Requirement. The following paragraphs describe all facets involved in the management of building and structure maintenance; they include terms used to classify work; provide information on the level of effort that will be required at Rock Island Arsenal. Work may include carpentry, plumbing, electrical, masonry, painting, sign work, flooring, roofing, metalwork, locksmith services, fire alarms, fire suppression, glass and glazing, demolition and other trades that relate to the maintenance and repair of real property facilities. The Contractor shall perform Preventive Maintenance Orders (PMOs), Demand Maintenance Orders (DMOs), Operational Work Orders (OWOs) and Project Work Orders (PWOs) on all real property.

1.1.2 Installed Building Equipment (IBE). There is a wide variety of facilities at Rock Island Arsenal with a wide variety of installed equipment. Although other sections of this PWS detail the requirements for some of these types of equipment, all of this real property IBE is the responsibility of the Contractor (e.g., Drinking water fountains, fire sprinklers, fire alarm devices and control panels, electronic key control systems, etc.).

Exclusions to this are: phone and computer network equipment and Intrusion Detection systems (IDS), unless otherwise specifically included in this PWS. DA PAM 420-11 Project Definition and Work Classification identifies installed building equipment that is covered under this contract.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this SERVICE include, but are not limited to, the following:

a. Administrative Buildings

b. Maintenance Shops

c. Warehouses

d. Medical Clinics

e. Recreational Facilities

f. Childcare Facilities

g. Dining Facilities

h. Range Facilities

i. Fire Alarms

j. Roofs, Flashing, and Fascia

k. Paint interior and exterior building surfaces

l. Installed building equipment

m. Utilities (Water, Wastewater, Gas, and Electrical)

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.1.1 Preventative Maintenance Plan (PMP). Within thirty (30) calendar days of the start of the contract, the Contractor shall submit to the KO/COR the interim PMP (Deliverable A.12, Interim Preventative Maintenance Schedule ) organized by Functional Area as described in Annex A Section 2.7.10.1. The final version of the PMP shall be completed and fully operational in GFEBS no later than one hundred-twenty

(120) days after contract start date (Deliverable A.11, Preventative Maintenance Plan).The PMP shall describe all preventive maintenance services to be performed, their frequencies, and proposed staffing.

1.3.1.2 Emergency Operating Plan. The Contractor shall explain in their QC Plan how the Contractor proposes to utilize their personnel, materials, and equipment to respond to and accomplish emergency maintenance or repair work during all regular and non-regular duty hours for any utility outages. The QC Plan shall include a procedure to follow in the event that electrical power to buildings or portions thereof is lost; a procedure to follow in the event of a water supply emergency due to interior, freeze-ups, or contamination of the water supply; a procedure to follow in the event of a natural gas or propane emergency; a procedure to follow in the event that the Installation sewage collection systems malfunction due to stoppage in the collection mains, failure of sewage lift stations, or a pipeline rupture; and include a procedure to follow in the event of an Emergency Generator outage or breakdown. The plan shall outline a contingency plan for providing repair, replacement, or backup power sources such as rental units during the outage or breakdown.

1.3.1.3 Other Emergency Services to include, but not limited to:

a. Command-Directed operations support

b. Natural disasters support

c. Nuisance Pest Control Response

d. Emergency responses to failure of utility systems or utility system components

(i.e. electrical line down, lift-station failure, failed water pump, gas main rupture).

e. Support for security or protection of Government Property

f. After-hour response to malfunctioning fire alarm or fire sprinkler systems

g. Response to emergency DMOs

1.3.2 Publications and Forms. Specific publications and forms are required for the accomplishment of work described in this SERVICE. References are included throughout this Annex and as required in TE A.1 Deliverable Schedule.

1.3.3 Facilities Maintenance Instruction. Annex B and its associated Technical Exhibits provide instruction that addresses the Standard Operating Procedures (SOP) for Maintenance and Repair (M&R) of Rock Island Arsenal’s facilities and utility systems requirements.

2.0 Description of Services. Preventative Maintenance consists of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at facilities which are listed in TE B.1, RIA Facilities. The Contractor shall submit the Interim Preventative Maintenance Plan (PMP) within thirty (30) calendar days of contract award. Work that is outside the scope of a PMO shall be accomplished through a DMO or PWO.

2.1 Facility Workload. TE A.3, Estimated Workload Data Detail provides DMO and OWO workload requirements and includes historical data from FY22 through FY24.

2.1.1 BUILDER Sustainment Management System (SMS). BUILDER SMS is a web-based asset lifecycle management software tool created by the Engineer Research Development Center – Construction Engineering Research Laboratory of the US Army Corps of Engineers (USACE-ERDC-CERL). The Contractor shall provide the COR the warranty data for DMO and PWOs for Government to input the data into the Builder Database (Deliverable B.1, Warranty Data for Builder).

2.2 Eye Washes and Safety Showers. The Contractor shall perform Preventive and Demand Maintenance to the eye washes and safety showers identified in TE B.4, monthly IAW manufactures recommendations. Inspection check list to be provided to the COR. (Deliverable B.2, Eye Wash and Safety Shower Inspection Checklist)

2.3 Roof Gutters, Drains, and Downspouts. The Contractor shall semi-annually, in the months of (April and October), inspect and clean all roof gutters, drains, and downspouts identified in TE B.25. Cleaning shall include removal of bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other obstructions that restrict flow to and through roof gutters, drains, and downspouts. The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspection and cleaning. The Contractor shall report condition status and any requirements for repair to the COR. (Deliverable B.3, Roof Gutters, Drains and Downspouts Report). Repairs not listed above shall be accomplished by a work order.

2.4 Automatic Doors. The Contractor shall, by the first week of every month, inspect the automatic doors listed in TE B.5. The service includes visually inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, ensure that closures and push pads function properly and door closing speed is adjusted to comply with the Uniform Federal Accessibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG). The Contractor shall document repairs and inspection results and submit a monthly report to the COR (Deliverable B.4, Automatic Doors PM Report). Repairs shall be accomplished by a work order.

2.5 Overhead Doors. The Contractor shall inspect and maintain the overhead doors, including motorized doors, operators, and controls identified in TE B.6. PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors. The Contractor shall conduct the maintenance annually (August thru October) and submit a report to the COR (Deliverable B.5, Overhead Doors PM Report). Repairs shall be accomplished by a work order.

2.6 Gates, Fences, Barriers and Dock Levelers. The Contractor shall be responsible for the maintenance of gates, fences and barriers at Rock Island Arsenal. Barriers include but not limited to guardrails, bollards, bumper blocks, parking lot wheel stops, and similar items. Locks and latches that are part of the gate are included. The installation and removal of fence screening materials is included. Signage on gates, fences, and barriers required by physical security regulations shall also be maintained and replaced as needed. The Contractor shall keep all fencing material and barbed wire free of trash. Additionally, the Contractor shall perform maintenance, repair, and modification as required on all types of wire and cable fencing and gates, to include but not limited to, security and non-security chain link fences, barbed wire posts and gates, and various steel gates. Chains and protective wire barriers around improvements or hazardous areas shall be maintained. Fencing of secure areas shall be maintained to the requirements of AR 190-13, The Army Physical Security Program, and AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive). The Contractor shall maintain a twelve (12) foot clearance adjacent to perimeter fences and ensure fence lines are free of all holes (e.g., coyote hole). Repairs shall be accomplished by a work order.

2.6.1 Automatic or Motorized Gates. The Contractor shall inspect and maintain automatic or motorized gates at Buildings 25, 32, 50, 212, 299 and the Moline Entry Gate. These devices shall be inspected and serviced in accordance with manufacturer’s recommendations, but in no case less than semi-annually. (Deliverable B.6, Automatic and Motorized Gate PM Report)

2.6.2 Dock Levelers. The Contractor shall inspect and maintain dock levelers semi-annually located at Buildings 212, 242, 299, 335 and 339. Inspections and maintenance shall include a visual inspection for condition, electrical components and controls;

operators for alignment (adjust as required) and operators and controls for correct operation. (Deliverable B.7, Dock Leveler PM Report)

2.7 Air Compressors/Unfired Pressure Vessels. The Contractor shall inspect, maintain, and test the air compressors/unfired pressure vessels annually as identified in TE B.7. The Contractor shall contact the COR for new equipment not identified in TE B.7 prior to inspection. If the PMs are not in GFEBS, the Contractor shall develop a Preventive Maintenance plan for the air compressor systems including air receiver, air drier and associated piping (Deliverable A.11, Preventive Maintenance Plan). The PM plan shall include frequencies of inspections. Inspection requirements shall be derived from information provided by the air compressor manufacturer. Inspection and maintenance procedures shall be performed based on Original Equipment Manufacturer (OEM) recommendations. The Contractor shall complete and provide to the KO/COR monthly inspection and maintenance reports (Deliverable B.8, Air Compressor PM Report).

2.7.1 Refrigerated Air Dryer. The Contractor shall inspect and maintain refrigerated air dryers, in accordance with manufacturer’s recommendations. The Contractor shall request a work order for required repairs.

2.7.2 Compressor Storage Tanks. The Contractor shall not perform welding of American Society of Mechanical Engineers (ASME) certified storage tanks. If an air storage tank is suspected of having a problem, the KO/COR shall be notified within twenty-four (24) hours. The Contractor shall inspect the compressed air distribution piping and storage tanks ensuring no leaks are present in coordination with inspections of the air compressor.

2.8 Plumbing. Plumbing includes potable water systems consisting of hot and cold-water piping, components inside the facility, and out from the facility to the point of demarcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. Potable water system includes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners.

The Contractor shall maintain potable water and waste, vent, and drain systems and components from the isolation valve. Repairs shall be accomplished by work order.

2.8.1 Components. Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion tanks, relief valves, mixing valves, flushometers, bathtubs, commodes (Water fixtures and plumbing components, i.e., toilets, urinals, waterless urinals, faucets, aerators), piping, fittings, drains, sump pumps, motors, and sump water level controls IAW Technical Manual (TM) 5-810-5, Plumbing, Army Regulation (AR) 420-1, Army Facilities Management. The Contractor shall set hot water temperature IAW AR 420-1.

2.8.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers. Flushometers shall operate properly and shut off the water flow after the flush cycle. Repairs shall be accomplished by a work order.

2.8.2.1 Gas Leaks. The Contractor shall be responsible for gas leak repairs from the interior of buildings to the primary utility line demarcation points (The demarcation points for the Garrison are the points where Garrison service transitions to the utility service provider. The two demarcation points are the meter at building 151 and the meter adjacent to facility 89). When repairing gas leaks the Contractor shall test the entire building system for leaks and repair all as needed. Gas service to the building will not be restored until leak tests pass for the entire building system, not just the section that was replaced or repaired. All tests and repairs shall be IAW applicable Illinois state codes. Repairs shall be accomplished by a work order.

2.8.3 Sump Pumps. The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps identified in TE B.8, Sump Pumps. Sump pits shall not exceed their maximum capacity. Sump water level controls shall energize the sump pump prior to the sump becoming full and shut off the pump after sump draining is complete. The Contractor shall inspect sump pumps and pits in accordance with the PMP schedule and submit inspection reports no later than one week after completion (Deliverable B.9, Sump Pump Maintenance Report). The report shall contain the date of inspection; inspector’s name; building; detailed sump pump information; condition;

repair recommendations and any additional relevant remarks.

2.8.4 Water Heaters. The Contractor shall inspect water heaters identified in TE B.9, Water Heaters. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM for tank type water heaters shall include checking operation and condition of relief valve, draining of water heaters, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifications. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed with minimum impact to the facilities mission. Frequency of the inspection and maintenance shall be half of the listed hot water tanks annually. The Contractor shall alternate inspected hot water tanks so that all are inspected every two 2 years. The Contractor shall submit a report to the KO/COR on Water Heaters inspection annually. (Deliverable B.10, Water Heater PM Report)

2.8.5 Backflow Preventors. The Contractor shall perform repairs on backflow prevention devices by work orders. Inspections shall be completed by others. Work shall meet the requirements of the applicable Safe Drinking Water Act (SDWA).

2.8.6 Grease Traps/Interceptor. The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors monthly, see TE B.10, Grease Traps. Contractor shall ensure the excessive solids are scraped from walls, floors, baffles, and all pipework interior of the grease trap/interceptor and return the system to functional condition. Annotation of completed cleaning shall be in accordance with OA Section

2.2.4.3. Grease shall be removed and disposed of in compliance with Federal, State and local laws at a State approved off post location. The Contractor shall inspect the building 75 east center grease interceptor for leakage and broken baffles as directed by the COR through a work order and report any issues to the KO/COR.

2.8.6.1 Grease Trap/Interceptor Inspection and Reporting. The Contractor shall maintain inspection records for each grease interceptor. Inspection records shall include the date, time, Fats, Oil and Grease (FOG) depth, sludge depth, and details of any repairs and any other records pertaining to the interceptor. The results of the monthly inspections shall be provided to the COR NLT five (5) working after the end of each month (Deliverable B.11, Grease Trap/Inceptor PM Report).

2.8.6.2 DPW Environmental Division Approval. Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the DPW Environmental and Natural Resources Division (ENRD) prior to use.

2.8.7 Restroom Fixtures. The Contractor shall repair and replace all restroom fixtures including but not limited to sinks, toilets, mirrors, urinals, partitions, doors etc as required. Repairs shall be performed through a work order.

2.9 Vacant Spaces Procedures. Vacant spaces are listed in TE B.22. The Contractor shall inspect vacant spaces monthly. The COR will inform the Contractor of utility and systems status of vacant buildings. The Contractor shall inspect the facility for damage, debris, pest infestations, vandalism, mold or any other damaging condition.

Contractor shall conduct maintenance of the facility, and its systems as specified in the PWS (i.e. - fire alarms, electrical systems, emergency lighting, etc.). Contractor shall recommend DMOs to address any issues discovered during the walkthroughs. A report on vacant space inspections and repair recommendations shall be submitted to the COR monthly (Deliverable B.12, Vacant Spaces Inspection Report).

2.9.1 Specific tasks related to inspecting systems in vacant buildings.

a. Electric Systems

i. Monthly inspections shall include a survey of interior lighting. The inspection report shall include notes on the number of lamps that are out/fixtures to be repaired. Inspectors shall note any unnecessary plugged in electrical equipment or appliances. Upon approval of the COR, these items shall be unplugged.

b. Fire Extinguishers

i. Monthly inspections shall include verifying the expiration dates of fire extinguishers. Expired extinguishers shall be noted and brought to the attention of the COR. A DMO shall be requested for replacement(s).

c. Plumbing

i. Monthly expectations shall include flushing each restroom fixture. Water shall be run at each faucet in the space for at least (1) hour. Water shall be poured into all floor drains in the space to ensure P-traps are sealed. Recommended repairs shall be submitted to the KO/COR monthly.

ii. After 6 months of vacancy, and approval by the COR, water fountains shall be bagged and floor drains shall be filled with Glycol.

d. Locks

i. Monthly inspection shall include a report of broken and inoperable locks and doors leading into vacant spaces. Inspection shall also include securing spaces after inspections are complete.

2.10 Waterless Urinals. The Contractor shall maintain waterless urinals monthly, which requires replacement of the filter cartridge. Waterless urinals are located in Building 68 (12), Building 390 (9) and Building 299, northwest corner (3). Urinal replacement cartridges shall meet the manufacturer's specification and used cartridges shall be disposed of in accordance with manufacturer's guidance.

2.11 Electrical. The Contractor shall perform scheduled inspection, testing, calibration, maintenance, repair, and other services of electrical systems and components, IAW technical manuals and manufacturer’s instructions. PM of the electrical system and associated components, e.g., transformers (oil and dry), capacitors, switchgear, breakers, relays, bus ducts, panelboards, power conditioners, emergency power supply units, motor control centers, emergency fixtures and Building 350 Power Systems. The Contractor shall maintain all electrical equipment IAW TE B.12, Electrical System Maintenance Procedures. All electrical distribution equipment is located in TE B.13, Electrical System Equipment. The Contractor shall employ journeyman level electricians and shall use licensed journeyman craftspersons or manufacturer certified craftspersons for medium and high voltage work.

2.11.1 Emergency Fixtures. The Contractor shall inspect, test, repair, and maintain lighted exit signs and emergency lighting units located within building interiors.

Inspection and testing shall be part of the scheduled inspections under Section 2.14 below.

2.11.2 Interior Lamp Replacement. The Contractor shall inspect and maintain interior lamps daily, re-lamping 7000 defective interior lamps per contract year and replacing 900 defective sockets or ballasts per contract year. The Contractor shall re-lamp within two (2) business days after a requirement is identified by the KO/COR.

Contractor shall replace burned out incandescent and compact fluorescent lamps with LED lamps of comparable illumination. Defective hazardous lamps (fluorescent and mercury vapor) shall be re-boxed in replacement lamp box and turned into Hazardous Waste Disposal IAW the RIA DPW-ED. Non-hazardous lamps will be disposed of as municipal waste. The Contractor shall submit a report to the KO/COR on Interior Lamp Replacements monthly. (Deliverable B.13, Interior Lamp Replacement Report)

The types and approximate number of lamps on RIA are as follows:

Lamp Types Range Of Wattages Approx Total Number Fluorescent 5 thru 215 Watts 15,000 Linear LED Tubes 12 thru 20 Watts 2,000 Incandescent 3 thru 39 Watts 300 Compact Fluorescent 40 Watts or greater 2,000 High Intensity Discharge (HID) 50 thru 1,500 Watts 650 to 800 LED High Bay Fixtures 50 thru 500 Watts 400 High Pressure Sodium 50 thru 1,500 Watts 450 to 575 Low Pressure Sodium 35 thru 100 Watts 10 to 20 Quartz 300 thru 1,000 Watts 45 to 55 Mercury Vapor 50 thru 1,500 Watts 200 to 300 Specialty Lamps Conference Rooms, etc 250 to 350

2.11.3 Maintenance Outages and Coordination. The Contractor shall perform scheduled power outages annually for each building. The Contractor shall utilize these scheduled outages to perform all the power equipment maintenance, which requires an outage, for the affected buildings/areas. The Contractor shall provide a report to the KO/COR of any noted faulty equipment discovered during maintenance outages within two (2) business days after the outage.

2.11.3.1 Coordination. The Contractor shall coordinate scheduled power outages with the KO/COR and with all affected users prior to performing the outage. Contractor shall obtain KO/COR approval before proceeding with the power outage. The Contractor shall schedule outages after normal RIA duty hours, during the weekend, or at a time which least affects normal duty operations. Outages affecting buildings or structures shall require 30 calendar days advanced notice. The Contractor shall coordinate any medium voltage switching with the KO/COR, Hydroelectric Plant and/or MidAmerican Energy Company. Scheduled outages are subject to change for numerous reasons and shall be rescheduled in coordination with the KO/COR within that specific contract year.

The Contractor shall submit a schedule of planned outages monthly.

2.11.4 Capacitors. The Contractor shall inspect and maintain the capacitors and associated control equipment quarterly (February, May, August, and November).

2.11.5 Low Voltage Draw Out Type Circuit Breakers. The Contractor shall inspect, maintain and repair or replace, as necessary, low voltage draw out type circuit breakers while withdrawn and de-energized annually.

2.11.6 Panelboards.

2.11.6.1 Power Distribution Panelboards. The Contractor shall inspect and maintain the power distribution panelboards annually.

2.11.6.2 Lighting and Appliance Panelboards. The Contractor shall annually inspect and maintain approximately 20 percent of the lighting and appliance panelboards, associated power feed wiring, transformers, switches etc. in conjunction with annual power outages. The 20 percent annual inspection requirement shall ensure that 100 percent of all panelboards have been inspected every 5 years. Contractor shall log the inspection and maintenance performed.

2.11.7 Emergency Power Supply Units. The Contractor shall inspect, maintain, and test emergency power supply units. All batteries shall be replaced during the base year.

2.11.8 Building 350 Power Systems. The Contractor shall inspect and maintain the unique power systems within Building 350 as described below. These unique power systems connect to information management systems within the building and are critical to the installation. This equipment shall be maintained during the annual power outage for this Building.

2.11.8.1 Power Distribution Units. The Contractor shall inspect and maintain the panelboards, uninterruptable power supplies, and Power Distribution Units annually.

The Contractor shall maintain the associated panelboards as noted in 2.11.6 and TE B.12. The Contractor shall remove covers from all other equipment, tighten connections, and inspect for evidence of overheating.

2.12 Auxiliary Generators. The Contractor shall perform operation, repair and maintenance on all generators and associated transfer switches on Rock Island Arsenal. The Contractor must notify the COR/ACOR within twenty-four (24) hours or earlier when a deficiency is observed. Inspections must be conducted by the twenty-fifth (25th) of each month and emailed to COR/ACOR by the end of each month. The auxiliary generators consist of approximately 12 generators ranging from 35 kilowatt (KW) to 2250 KW. Auxiliary generators are listed in TE B.32, List of Auxiliary/Emergency Generators.

2.12.1 Perform PM of Auxiliary Generators. The Contractor shall perform PM of the auxiliary generators listed IAW TM 5-682, TM 5-683, TM 5-684, TM 5-811-3, and the PM checklists. The Contractor shall follow the special schedule requirements specified in AR 420-1, Army Facilities Management Section 4-67 and 23-54. The Contractor shall coordinate all electrical testing of generators with applicable activities with the COR/ACOR prior to testing. All lubricants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. The Contractor shall inspect all equipment and components essential to the generator's operation, including batteries, switchgear, fuel tanks, belts, and coolant. The Contractor shall inspect the fuel levels of emergency generators and refuel to optimal fuel. The Contractor shall submit a monthly report detailing all maintenance activities to the COR/ACOR (Deliverable B.14, Auxiliary Generator PM Report). A copy of maintenance activities shall be stored with each generator. Repair requirements above and beyond the scope of auxiliary generator PM shall be submitted to the COR/ACOR within twenty-four (24) hours of identification.

The Contractor shall prepare and implement a PM plan for Emergency Generators and transfer switches and submit for approval to the KO/COR within fifteen (15) calendar days of the start of the contract (Deliverable A.11, Preventive Maintenance Plan).

The Contractor shall run the generators weekly for one (1) hour unloaded. All generator run-time hours shall be recorded and submitted monthly to the COR/ACOR (Deliverable B,15, Generator Hours Report), see Attachment B.1 Generator Hours Form. The Contractor shall ensure the accuracy of temperature data collected by the CPMS thermocouples by submitting an annual report (Deliverable B.16, CPMS Report) including the performance evaluation for each thermocouple for the following generators: Structure 231, 366GN and 368 GN. Required data shall include, pressure drops and continuous temperatures based on a 4 hour average run and data collected every 15 minutes, see Attachment B.2 CPMS Report.

2.12.1.1 Temporary Generator. The Contractor shall provide temporary generator support. In the event of loss of power, the Contractor shall provide temporary power to various locations to prevent mission impact (Reference TE B.49 Temporary Generators). Placement shall be upon request by COR through a work order.

2.13 Grounding Points, and Lightning Protection Maintenance.

2.13.1 General. Grounding and lightening protection systems protect facilities, personnel, and equipment. A grounding protection system is designed to protect personnel and equipment from injury or damage due to unwanted voltage differences by providing a very low impedance path to ground. A grounding protection system includes a network of air terminals, bonding conductors, and ground electrodes designed to provide a low impedance path to ground for potential voltage sources. Lightning protection systems are used to prevent or lessen damage to structures done by lightning strikes. Lightning protection systems mitigate the fire hazard, which lightning strikes pose to structures. A lightning protection system provides a low-impedance path for the lightning current to lessen the heating effect of current flowing through flammable structural materials.

2.13.2 Grounding Point Checks. The Contractor shall perform grounding point testing for the following facilities on an annual basis IAW the latest edition of the National Fire Protection Association (NFPA) standards. The Contractor shall annually (April) conduct grounding point testing at Buildings 25, 32, 34, 39, 65, 160, 236, 237, 242, 244, 280 and

320. The Contractor shall inspect and test grounding systems protection per NFPA 70, NFPA 780 and PAM 385-64 Standards. All deficiencies shall be corrected IAW NFPA 70, NFPA 780 and PAM 385-64 Standards. The Contractor shall submit a report to the KO/COR documenting all testing and maintenance performed. (Deliverable B.17, Grounding Point Check Report)

2.13.3 Lightning Protection System (LPS). The contractor Shall perform a visual inspection of the LPS for buildings 25 and 280 every year. The Contractor shall perform earth electrode and subsystem bonding resistance testing on both buildings 25 and 280 IAW TE B.14, Lightning Protection System Maintenance, every two years. The

Contractor shall perform the testing of the LPS at building 25 in the even years and 280 in the odd years during the contract. The Contractor shall submit a report to the KO/COR documenting all testing and maintenance performed or required. (Deliverable B.18, Lightning Protection Inspection and PM Report)

2.14 Fire Protection Systems and Life Safety. The Contractor shall conduct routine inspection, testing, and maintenance (ITM) of both active and passive fire protection systems and life safety features within RIA, for the following:

a. Fire alarm and detection systems

b. Egress marking and emergency light systems

c. Fire sprinkler systems

d. Fire suppression systems

e. Mass notification systems (MNS)

The contractor shall adhere to the standards set forth by the Unified Facility Criteria (UFC) and the National Fire Protection Association (NFPA). The requirement shall be for the more stringent of the two.

Personnel conducting ITM tasks and repairs on fire alarm and fire suppression systems are required to have Illinois or Iowa State Certification for Fire Sprinkler and Fire Alarm System Testing and Maintenance (personnel have NICET II certification and supervised by a person with NICET III certification). The Contractor shall provide the COR with state licenses and NICET certifications for all technicians working at RIA, for approval. This submission shall be completed within fifteen (15) calendar days prior to the commencement of the contract. The Contractor shall provide the COR with the license(s) and certifications for any new employee at least 15 days prior to the new employee commencing work (Deliverable A.28, Certifications and Licenses).

The Contractor shall provide all personnel, equipment, and communication devices necessary to perform ITMs. The Contractor shall provide technicians both in the field and at the maintenance workstation located in Building 225, Fire Station as necessary to conduct testing and maintenance.

The Contractor shall prepare and submit annual ITM service schedules for the fire protection and life safety systems. These schedules shall be submitted to both the KO/COR and the Fire Department for approval NLT 30 days after contract award. The Contractor shall revise the annual schedule at least 15 calendar days prior to the beginning of a new Period of Performance (TE A.12, Interim Preventive Maintenance Schedule and TE A.11, Preventative Maintenance Plan).

The Contractor shall notify the COR and the fire department when any system is removed from service. All procedures must adhere to the guidelines outlined in UFC 3-601-02, latest edition.

The Contractor shall attend operation and maintenance trainings for newly installed or renovated fire protection systems. The Contractor shall comply with the most current edition of UFC 3-601-02 and NFPA standards for fire watch requirements.

The Contractor shall upload all reports and videos resulting from conducting ITMs to the government shared drive. The arrangement of the folders should be structured according to the buildings, type of system, system name or number, inspection frequency, and date.

The Contractor shall document all deficiencies identified by system during inspections by submitting a work order request to the COR. As part of the ITMs, the Contractor is required to submit work order requests to address all deficiencies noted in ITMs and to ensure that the Fire Protection Systems remain operational in accordance with Army regulations and NFPA code requirements.

The Contractor shall update the master Hardware and Software list for all network components associated with the Fire Alarm System (TE B.52, Fire Alarm Master Hardware and Software List).

2.14.1 Preventive Maintenance Requirements.

2.14.1.1 Fire Alarm Systems. RIA Alarm systems operate as a central system service utilizing the Simplex 4100U Fire Alarm System. This central system is monitored by government civilian personnel from the RIA Fire Station located in building 225. The Contractor shall perform installation of equipment, troubleshooting alarm activations, cleaning, inspecting, testing, maintaining, and providing runner services. The RIA Fire Alarm System is comprised of 4,300 addressable points and 2,000 non-addressable points. The contractor is required to perform routine ITMs in accordance with the most recent editions of UFC 3-601-02 and NFPA 72 (Deliverable B.19, Fire Alarm ITM Reports). The inventory of fire alarm systems is recorded at TE B.15. Testing that does not trigger audio/visual alarms, elevator recalls, air handling unit shutdowns, or door hold open releases may be conducted during regular duty hours. Any tests that would activate these systems shall be scheduled during non-duty hours. The contractor is expected to complete all system tests within seven (7) calendar days of initiating ITMs.

The Contractor shall respond to fire system alarm calls and troubleshoot the system.

Repairs shall be accomplished by a work order. Upon identifying any deficiencies, the Contractor shall submit a request for repairs to the COR/ACOR.

2.14.1.1.1 Alarm Cleaning. The Contractor must clean all fire alarm panels in buildings 208, 211, 212, 220, 222, and 230 on a semi-annual basis.

2.14.1.2 Egress Marking and Emergency Light Systems. There are approximately 1,400 lighted exit signs and 1,800 emergency lighting units. The Contractor shall inspect and test the exit signs and emergency lighting units IAW UFC 1-200-01, Federal and State fire code regulations (monthly functional tests and annual duration test). The Contractor shall annually disconnect signs and lighting units from normal power and allow them to operate for 90 minutes in coordination with scheduled power outages. Units which fail the annual test shall be reported to the KO/COR within 5 business days after testing.

The Contractor shall replace and install 500 batteries per contract year as part of preventative maintenance. Inspection and testing results shall be reviewed and signed by the NICETT II technician (Deliverable B.20, Emergency Lighting PM Report). The inventory for egress marking and emergency lighting systems is located in TE B.26.

2.14.1.3 Fire Sprinkler Systems. RIA has approximately 68 fire sprinkler systems, including wet water-based, dry water-based, glycol, and pre-action types. These systems consist of standpipes, hose systems, fire pumps, air compressors, and post indicator valves (PIVs), offering coverage to approximately 57 buildings. The Contractor is required to perform routine ITMs in accordance with the most recent editions of UFC 3-601-02, NFPA 20 and NFPA 25 (Deliverable B.21, Fire Sprinkler System ITM Report).

The inventory of RIA's fire sprinkler systems is located in TE B.16.

2.14.1.4 Fire Suppression Systems. RIA has approximately 24 systems distributed across ten (10) buildings, encompassing storage areas, kitchens, and server rooms, all of which are equipped with fire suppression systems (including chemical dry, chemical wet, clean agent, and ENERGEN). The contractor shall perform annual inspections of the portable fire extinguishers that support these systems. The contractor shall provide routine ITMs in accordance with the most recent editions of UFC 3-601-02 and NFPA 17, NFPA 17A, and NFPA 2001 (Deliverable B.22, Fire Suppression System ITM Report). The inventory of RIA's fire suppression systems is located in TE B.16.

2.14.1.5 Mass Notification Systems. RIA has approximately 109 consoles distributed across 25 buildings. The Contractor shall perform ITMs in accordance with the most recent editions of UFC 3-601-02 and NFPA 72. The Contractor shall perform all necessary tasks to operate and maintain electronic and/or computer- based building Mass Notification Systems. Testing and Preventive Maintenance on Mass Notification Systems will be done annually in conjunction with Fire Alarm/Suppression systems.

(Deliverable B.23, Mass Notification System ITM Report). The inventory for the mass notification system is located in TE B.17.

2.14.1.6 Kitchen Hoods. RIA has approximately 11 kitchen hoods distributed across 13 buildings. The Contractor is required to perform ITMs in accordance with the most recent editions of UFC 3-601-02 and NFPA 96. (Deliverable B.24, Kitchen Hood System ITM Report) The inventory for the kitchen hood systems is located in TE B.16.

2.15 Playgrounds. The Contractor shall install, repair, replace, and remove a variety of playground equipment and shall assemble and install playground equipment in accordance with manufacturer's instructions and specifications. Repairs, replacements, installation and assembly shall be accomplished by a work order unless included below.

The Contractor shall not be responsible for service member exclusive physical training equipment; however, playground equipment includes equipment usable by persons regardless of age. Contractor personnel inspecting playgrounds shall be certified by the National Recreation & Park Assoc. The Contractor shall inspect and maintain the playground equipment identified in TE B.18 and conduct the following tasks monthly

(April through October): inspect all equipment for condition, replace seats (10 per year), replace springs (5 per year), replace chains (10 per year), tighten/replace bolts, straighten fences, repair gates, replace protective tubes, replace and rake protective fill to proper depth and adjust slides. The Contractor shall submit a report 1 week after inspection noting any deficiencies both addressed and outstanding. (Deliverable B.25, Playground Inspection Report)

2.16 Keys and Locks. The Contractor shall maintain all door and gate locks, and provide for the replacement of keys and hardware. Locksmiths must be certified in Illinois. The Installation has approximately 3000 Series 5200 and Series 101 padlocks.

The standard locksets used by the installation are 1801 CYL for door knobs, 1802 CYL for lever handles, CYLs 1109 or 1152 for pins and removable cores. The Installation has Yale lock sets and existing Schlage lock sets. Rekeying of buildings will not occur unless directed by the COR.

a. Compliance Locksmith Services are to be performed to accepted professional practices and standards and must meet applicable codes. Services include facility locks and padlocks.

i. Repair of locks. Contractor shall repair damaged locks or padlocks.

Contractor shall repair/replace or reset the combination on cypher locks (or otherwise secure the facility) by close of business. Repairs shall be conducted by work order.

ii. Lockouts. Contractor shall respond to lockouts as Priority 1 DMOs.

iii. Rekeying. Contractor shall perform re-keying of tumblers on locks to match existing building keys and re-key tumblers on padlocks to match existing key sets IAW key control procedures. Providing of new keys or rekeying of locks shall be performed upon receipt of a memorandum from the key control officer of the facility. The Contractor shall conduct approximately 1100 re-keying actions per year. Re-keying new locks and new padlocks shall be done by DMO or included in the cost of the PWO installing the lock or padlock.

iv. Key cutting. Key cutting shall be conducted by work order.

2.16.1 Key Management. The COR will provide the Contractor with a set of keys to areas not open and accessible. The Contractor shall establish and implement methods to ensure keys are not used by unauthorized persons. The Contractor shall develop procedures covering key control in the Quality Control Plan. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR. The Contractor shall maintain the master key set for the installation IAW Army Regulations.

The Contractor shall maintain the database of keys including keys in inventory (spares and masters), lock location for all key numbers, key custodians for keys issued, how many keys are issued to a key custodian. The database exists on the Government network. The Contractor shall issue keys to key custodians and maintain the log of issued keys in the database. The Contractor shall make spare keys from the master set as required to provide keys and log the additional keys in the database. The Contractor shall cut approximately 430 keys per year. The Contractor shall maintain the key database and all associated documentation through the life of the Contract. The documentation shall be available for KO/COR review upon request. The Contractor shall provide a list of keys received and issued monthly to the KO/COR (Deliverable B.26, Keys Issued/Received Report). This report shall be due by the 5th business day of the month. The Contractor shall annually conduct a key inventory. This report shall be due to the KO/COR 30 calendar days after the end of the Contract Year (Deliverable B.27, Annual Key Inventory Report).

2.16.2 Keys. Lost keys shall immediately be reported by written correspondence to the COR/ACOR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon approval of the COR/ACOR, re-key or replace the affected lock or locks. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.16.2.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR/ACOR.

2.17 Food Preparation Area Maintenance.

2.17.1 General. The Contractor shall perform maintenance of food preparation areas and food service equipment. Food preparation areas are Critical Facilities, work shall be coordinated with the COR to eliminate or minimize disruption of operations. Food preparation areas are located in Building 60 (Lock and Dam Lounge), Cafeteria facility (Building 212) and the Child Development Centers (Buildings 11, 15, 16 & 150).

2.17.1.1 Action After Maintenance or Repair. After completion of a maintenance or repair task, the Contractor shall ensure that the equipment or area is safe, operational, and clean so that food preparation can commence without effort beyond normal by food service personnel. Contractor shall report results to the KO/COR (Deliverable B.28, Food Preparation Area PM Report).

2.17.1.2 Lubricants.