Two-Step IFB Synopsis_EXC-B0519-6P_Chillers.pdf

The U.S. Army, 409th Contracting Support Brigade (409th CSB), Unit 23163, APO AE 09227, intends to award a Firm Fixed Price, single award contract for the Replacement of Chillers, Building #8280 located in Baumholder Smith Barracks, Baumholder, Germany. This Synopsis is issued to meet the requirements in RFO FAR Subpart 5.101 Presolicitation Notice and RFO FAR Subpart 14.211 Two-Step Sealed Bidding.

Contract services include dismantling and disposal of 2 existing chillers, delivery and installation of 2 new chillers, delivery and installation of 2 new supply air fans, delivery and installation of 2 new buffer tanks and hydraulic system, including plate heat exchangers and pumps, for integration into the existing heating system, renewal/replacement of various pumps, necessary modifications to electrical cables and electrical components, replacement of the measurement and control system (MSR), including control cabinet, and the distributed control system (DDC), including programming and integration into the existing building management system (GLT) in Building 8164.

See attached Statement of Work for more details.

This solicitation and resulting contract are utilizing a Two-Step Sealed Bidding procurement method as described in RFO FAR Subpart 14.211.

Requirements of Technical Proposal:

• Shall be set up so that no additional explanations and information is required;

• Applying German Institute for Standardization, or Deutches Institut fur Normung

(DINs);

• Regulations and Standards shall be indicated;

• Provide Sketches/Drawings, if necessary;

• Alternate proposals are welcome, each proposal will be evaluated separately;

• Proposal must be submitted in English;

• Proposal must be in electronic PDF format;

• Proposal must provide the information/documents requested below in the technical evaluation criteria in order to be found acceptable;

• Technical Proposals MUST NOT include prices;

• All bid prices be in EURO only;

• The Total Evaluated Price (TEP) will be the sum of all Contract Line Item Numbers

(CLIN)

The technical evaluation criteria are as follows:

• FACTOR 1: Offerors shall show method of accomplishment, materials to be used.

o To be found acceptable offerors shall provide the following:

Method of Accomplishment and Materials to be Used- Offerors shall submit a copy of specifications and materials they are proposing. Describe how (method) the project will be accomplished as required by the Statement of Work (attached separately hereto), but do NOT simply restate the Statement of Work. The method of accomplishment and materials proposed must meet or exceed the minimum applicable standards as set forth in the applied German Institute for Standardization, or Deutches Institut fur Normung (DINs), Regulations and Standards.

• FACTOR 2: Offerors shall provide a copy of the following schedules o To be found acceptable offerors shall provide the following:

Progress Schedule – A schedule shall be submitted outlining the offeror’s plan to meet the 235 calendar day delivery time for all specification requirements. The progress schedule shall include the timeframe in which the offeror intends to have deliverables completed, all materials in possession, preparation and mobilization dates. A Planned sequence for performing the various components of the work shall be submitted.

• FACTOR 3: Offerors shall provide the following documentation:

o To be found acceptable offerors shall provide the following:

1. Certificates for doing business in Germany – The Offeror shall provide one copy of their certificates authorizing the firm to conduct business in Germany.

The submission requirements of Step One, Request for Technical Proposal, shall not include any prices or pricing information. Under the procedures of RFO FAR Subpart 14.211, Step One consists of the request for submission, evaluation and (if necessary) discussion of a technical proposal. Bidders are welcome and encouraged to submit multiple proposals (see RFO FAR 52.214-24). The proposals will be evaluated for technical acceptability. Proposals will be evaluated to be either Acceptable, Reasonably susceptible of being made acceptable, or Unacceptable.

The closing date and time for Technical Proposals (Step One) can be found on the Solicitation Handout document. The Solicitation Handout document will be posted to SAM.Gov in approximately 15 days.

In the second step, the contracting officer will consider awards based upon bids that have acceptable technical proposals, either initially or as a result of discussions. Each technical proposal must be based on the bidder's own technical proposals.

Bidders should submit technical proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a technical proposal's acceptability solely on the basis as submitted. The Government may proceed with the second step without requesting further information from any bidder;

however, the Government may request additional information from bidders of bids that it considers reasonably susceptible of being made acceptable and may discuss bids with their bidders.

If the Government finds a technical proposal unacceptable during evaluations, a notice of unacceptability will be forwarded to the offeror upon completion of the technical evaluation.

Information on delivery and specific performance requirements will be included in the Step One Solicitation Handout which will be posted to SAM.Gov. The delivery and performance information included in the Step One Solicitation handout is not binding on the Government. The invitation issued under Step Two will include actual delivery or performance requirements.

The Points of Contact for this action are Contracting Officer, Daniel Will, daniel.h.will.civ@army.mil and Contract Specialist, Cara Borowski, cara.l.borowski2.civ@army.mil mailto:daniel.h.will.civ@army.mil mailto:cara.l.borowski2.civ@army.mil