Two_(2)_Digester_Tanks_Aeration_Equipment_Replacement_(Addendum_#1_Revision).pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

26-026-ITB

TWO (2) DIGESTER TANKS AERATION EQUIPMENT

REPLACEMENT

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, May 7, 2026.

BID INVITATION# 26-026-ITB

DATE ISSUED: April 16, 2026

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF WORK

2.8. EVALUATION

2.9. KENTUCKY OPEN RECORDS ACT

2.10. ACCEPTANCE PERIOD

2.11. AWARD

2.12. PERFORMANCE AND PAYMENT

2.13. BONDS AND SURETIES

2.14. BADGES AND KEYS

2.15. RECORDS/FINANCIALS

2.16. GRATUITIES AND KICKBACKS

2.17. NON-COLLUSIVE VENDOR CERTIFICATION

2.18. GOVERNMENT PROVISIONS

2.19. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - 26-026-ITB Drawing Pkg + KA5 & KA10 Blower Info - Attachment 1

B - 26-026-ITB Certification Forms - Attachment 2

C - 26-026-ITB Digester Tank Aeration Equip - Safety Forms - Attachment 3

D - 26-026-ITB Bid Bond - Attachment 4

E - 26-026-ITB Digester Tank Aeration Equip - Proposed Agreement - Attachment 5

F - 26-026-ITB Davis-Bacon Wage Rates - Heavy - Attachment 6

G - 26-026-ITB Two (2) Digester Tanks Aeration Equip Replacement - Ad

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (“KCAB”) will receive bids for Two (2) Digester Tanks Aeration Equipment Replacement at the Cincinnati/Northern Kentucky Int’l

Airport (“CVG”). Bids will be received no later than Thursday, May 7, 2026, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

The Project includes the design and furnishing of coarse bubbler aeration systems to replace the existing fine bubbler aeration system in two digester tanks. Further information and copies of the

Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-

Procurement Portal.

A Pre-Bid meeting and site visit will be held Thursday, April 23, 2026 at 10:00 am ET, at CVG Centre, Admin. Offices, 77 Comair Blvd., Erlanger, KY 41018. Please RSVP by April 22, 2026, through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Two (2) Digester

Tanks Aeration Equipment Replacement then click on Events RSVP and provide the name(s) of the person(s) attending.

KCAB reserves the right to waive any informality or irregularity in any bid or bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to the Owner.

In accordance with 49 CFR Part 26, bidders shall use good faith efforts to include DBE participation.

Bidders must comply with Executive Order 11246-Affirmative Action and Equal Employment

Opportunities; and must adhere to the provisions of: 49 CFR Part 30 – Foreign Trade Restrictions; 49

USC 50101 - Buy American Preference; the Davis-Bacon Requirements; 49 CFR Part 29 – Certification

Regarding Debarment and Suspension; 41 CFR § 60-1.8 – Nonsegregated Facilities Requirement;

drug-free workplace requirements, and all other federal grant requirements included within the Bidding and Contract Documents.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, KY 41048 https://www.cvgairport.com/bids https://procurement.opengov.com/portal/cvgairport

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

Release Project Date: April 16, 2026

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

April 23, 2026, 10:00am

CVG Centre, Admin. Offices, 77 Comair

Blvd., Erlanger, KY 41018

Deadline For Questions To Be

Submitted:

April 27, 2026, 11:59pm

Answers To Questions Issued: April 30, 2026, 11:59pm

Proposals Due: May 7, 2026, 2:00pm

Anticipated Board Approval: May 26, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

KCAB is soliciting bids from qualified vendors to design and supply a coarse bubbler aeration system to replace the existing fine bubbler aeration system in two digester tanks. The two digester tanks and associated aeration equipment were installed in 2004. In 2006, the BIOLAC system was added and the operation of the tanks changed from sequence batch reactors to digesters.

The digester tanks are currently equipped with mechanical mixers that provide primary mixing within the tanks. The existing fine bubbler system provides aeration, but due to the change in operation of the tanks from sequence batch reactors to digesters, creates operational challenges when decanting.

Consequently, KCAB would like to update this to a coarse bubbler aeration system. Additionally, the

PVC piping has begun to reach its end of useful life and needs to be replaced.

2.4. SUBMISSION OF BIDS

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Two https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0

(2) Digester Tanks Aeration Equipment Replacement (Invitation #26-026-ITB) and follow the instructions for submittal. The completed and signed bid (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, May 7, 2026 at 2:00 pm Eastern

Time (ET). Bidders should allow for sufficient time to upload and transmit all required information.

Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time.

KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF WORK

2.7.1. Scope of Work

KCAB is soliciting bids for Two (2) Digester Tanks Aeration Equipment Replacement that meet the specified requirements.

The successful bidder ("Contractor") must provide the following based on the available information regarding the existing blower system, including airflow capacity (CFM) and operating pressure range:

1. Design and Engineering:

The contractor will be responsible for the following tasks to complete the design of the coarse bubbler system in both digesters.

• Review drawings and existing conditions.

• Develop a complete system design for each tank.

• Determine required airflow for each tank and distribution within each tank.

• Design air distribution piping, including stainless steel headers and laterals arranged around the circumference of each tank, with connections to drop pipes and discharge devices.

• Select and size air discharge devices (duckbill-type elastomeric diffusers).

• Perform system pressure loss calculations, including piping, fittings, submergence, and discharge devices.

• Verify compatibility with available blower capacity.

2. Equipment

The contractor must furnish all materials and equipment necessary to provide a complete and operation coarse bubbler system for both tanks.

• Coarse bubble diffusers (Duckbill-type elastomeric diffusers)

• Diffuser mounting assemblies

• Air distribution manifolds (stainless)

• Drop pipes

• Fittings and supports

• Connection components to existing air system

Air distribution piping and manifolds must be constructed of Type 304 stainless steel.

All equipment must be suitable for aerobic digester service.

3. System Layout, Installation Drawings, and Certification

• Diffuser layout drawings

• Air manifold configuration

• Pipe routing details

• Support details

• Installation drawings suitable for owner installation

• Certification after installation is required by equipment provider even if equipment provider is not installer.

4. Alternate 1

Installation of equipment by Contractor per equipment manufacturers installation specifications. If

Contractor installs equipment, the installation costs must include inspection and start-up certification after installation. Also, if Contractor installs equipment, the following Government Provisions attached to the Proposed Agreement-Attachment 5 will apply:

A. Item G. Contract Workers and Safety Standards Act

B. Item H. Copeland "Anti-Kickback" Act

C. Item I. Davis-Bacon Requirements o Davis-Bacon Wage Rates Schedule attached as Attachment 6

2.7.2. Minimum Requirements

All equipment under this contract must meet the following minimum requirements:

Acceptable Manufacturers

• Equipment must be supplied by a manufacturer regularly engaged in the design and production of coarse bubble aeration system.

• Manufacturer must have a minimum of five years of documented experience producing similar systems for industrial or municipal wastewater applications.

• Systems must be standard and proven products.

Proven Performance

• Equipment must have a documented history of successful operation in at least three installations of similar size and application.

• Diffuser devices must be non-clog, self-clearing type suitable for operation in industrial wastewater containing solids.

• Diffusers must be constructed of flexible elastomeric materials that open under air pressure and close upon loss to prevent backflow of liquids and solids.

• Devices must not utilize fine pore membranes or small orifices susceptible to fouling.

Contractor shall provide an estimated lead time following purchase order.

2.8. EVALUATION

KCAB will determine the lowest responsive and responsible bid based on the base bid price, without taking into consideration the bid prices for the options. KCAB may request oral presentations and/or on-site equipment demonstrations as part of the evaluation process.

2.9. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.10. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.11. AWARD

A. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible bidder(s) whose bid represents the best value after evaluation in accordance with the criteria included in this ITB.

B. KCAB reserves the right to waive any informality or irregularity in any bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to KCAB.

C. KCAB intends to evaluate bids and may award a purchase order or contract without discussions with bidders. Therefore, the bidder's initial bid should contain the bidder's best terms from a cost or price and technical standpoint.

D. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

E. KCAB reserves the right to make multiple awards if, after considering the bids submitted, it is in KCAB’s best interest to do so.

F. If the successful bidder will be providing installation, they will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All bidders are required to note any exception(s) to the

Invitation to Bid or the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the bidder's response, the bidder is expected to execute the contract in the form set forth herein. Final acceptance of a bid and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the bidder and to reevaluate the remaining bids. KCAB reserves the right to refuse to negotiate with a successful bidder on any item not specifically excepted in its submittal.

G. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

H. The term of the agreement will be for one (1) year .

2.12. PERFORMANCE AND PAYMENT

KCAB will issue a Contract to the successful bidder(s) (“Contractor”). The Contract shall govern the agreement between KCAB and the Contractor and incorporate all the specifications, terms, and conditions included in this invitation, its addenda, and all bid documents.

https://procurement.opengov.com/portal/cvgairport/projects/254755/document?section=2437744

Delivery Contractor must deliver all equipment within 24 weeks from approval of design. Bids must include a schedule of delivery. If bidder cannot meet the delivery lead time, bidder must supply a schedule that identifies its best delivery date. Upon mutual agreement of the delivery schedule, KCAB may assess liquidated damages for late delivery.

KCAB shall pay submitted invoices on a net 30 basis upon final acceptance of the unit subject to the terms of the attached agreement.

Inspection and Acceptance Contractor shall perform all services in accordance with the standard of care exercised by highly competent vendors who perform like or similar services. KCAB may inspect all goods/services prior to acceptance. Payment does not constitute acceptance. Contractor shall bear the cost of any inspection/testing that reveal goods/services that are defective or do not meet specifications. KCAB’s failure to accept or reject goods/services shall neither relieve Contractor from its responsibility for such goods/services that are defective or do not meet specifications nor impose liability on KCAB for such goods/services. If any part of the goods/services are not acceptable to KCAB, KCAB may, in addition to any other rights it may have at law or in equity: (1) make a warranty claim; (2) repair and/or replace the goods or substitute other services at Contractor’s expense; or (3) reject and return the goods at Contractor’s cost and/or reject the services at Contractor’s expense for full credit. Any rejected goods/services are not to be replaced without written authorization from KCAB, and any such replacement shall be on the same terms and conditions contained in this ITB and subsequent contract.

Acceptance will be at the sole discretion of KCAB and will not be unreasonably withheld. Final acceptance depends upon: 1) delivery FOB CVG of the units, manuals, and other materials specified in the ITB; 2) the satisfactory completion of all tests; and 3) satisfactory completion of all training specified.

Liquidated Damages If Contractor fails to deliver material ordered pursuant to this ITB and subsequent contract in accordance with the delivery schedule, the invoice amount to be paid by KCAB shall be reduced by

1% of the purchase price for each day over the agreed upon timeframe.

If the delay in delivery is more than 60 calendar days, then by written notice to seller, KCAB may terminate the contract and obtain substitute material. In this event, seller shall be liable for liquidated damages until substitute equipment is obtained or for 120 days from delivery date, whichever first occurs.

Exceptions: Except with respect to defaults of subcontractors, Contractor shall not be liable for liquidated damages when delays arise out of causes beyond the control of and without the fault or negligence of Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, strikes, freight embargoes and unusually severe weather; but in every case the delays must be beyond the control and without the fault or negligence of Contractor. If the delays are caused by the default of a subcontractor and if such default arises out of causes beyond the control of both

Contractor and subcontractor and without the fault of negligence of either of them, Contractor shall not be liable for liquidated damages for delays unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit Contractor to meet the required performance schedule.

2.13. BONDS AND SURETIES

2.13.1. Bid Bond

Each proposal must be accompanied by a bid surety in the form of a bid bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount. Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within thirty (30) days after notification of award of contract.

2.13.2. Performance Bond

The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent

(100%) of the annual contract amount. The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement.

The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

2.13.3. Payment Bond

The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount. The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the

Commonwealth of Kentucky.

2.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

2.15. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.18. GOVERNMENT PROVISIONS

2.18.1. Government Provisions

This project may be funded by the Federal Aviation Administration. Federal laws and regulations require that projects funded by federal assistance must include specific contract provisions.

Contractor(s) including subcontractors are required to:

• Include certain provisions in their subcontracts and sub-tier agreements.

• Incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies and services.

The Contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider.

Failure to Comply with Provisions Contractor failure to comply with the terms of these contract provisions may be sufficient grounds to:

1) Withhold progress payments or final payment;

2) Terminate the contract for cause;

3) Seek suspension/debarment; or

4) Take other actions determined to be appropriate by the Sponsor or the FAA.

2.19. BID CONDITIONS AND PROVISIONS

The terms and conditions of this Invitation to Bid (ITB) include all general and special conditions as enumerated herein.

All participating bidders agree to comply with all of the conditions, requirements and instructions of this

ITB as stated or implied herein. Any alteration, erasure or interlineation by the bidder in this bid constitutes cause for rejection by KCAB. Should KCAB omit anything from this ITB which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the bidder shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this bid may result in the disqualification of this bid.

All bidders are required to complete all information requested in this bid. Failure to do so may result in the disqualification of bid.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each bidder shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the bidder may see fit so that the bidder shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful bidder shall comply with all of the specifications, terms and conditions of this ITB.

KCAB is not liable for any costs incurred by bidder in the preparation of bids or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed for one (1) year , and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport.

Bids must be submitted electronically using the Pricing Proposal section on KCAB’s electronic bidding system. Submittals must be confirmed by a duly authorized official of the bidding company.

TANK 1

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Course Bubbler System Design, Analysis, and Equipment to include: Course Bubbler Diffuser;

Diffuser Mounting Assembly; Air

Distribution Manifold; Drop Pipes;

Fittings & Supports; and

Connection Components to

Existing Air System in quantities as required to provide a complete system.

1 LS

2 After Installation Inspection and

Start-Up Certification

1 LS

TOTAL

TANK 2

Measure Unit Cost Total

3 Course Bubbler System Design, Analysis, and Equipment to include: Course Bubbler Diffuser;

Diffuser Mounting Assembly; Air

Distribution Manifold; Drop Pipes;

Fittings & Supports; and

Connection Components to

Existing Air System in quantities as required to provide a complete system.

1 LS

4 After Installation Inspection and

Start-Up Certification

ALTERNATE 1

Measure Unit Cost Total

5 Installation of Equipment for Tank

1 LS

6 Installation of Equipment for Tank

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Minimum Requirements*

Provide information evidencing the minimum requirements for the manufacturer and equipment as specified in the Minimum Requirements Section 2.7.2

*Response required

2. Introductory Material*

Include a title page that shows the ITB number, title, legal name of the bidder, address, telephone number, email address, type of entity, state of organization, and date.

Include a cover letter should include a company overview, brief description of the proposed unit, and history of the proposed unit including any recalls. The cover letter should also include the name(s) of the person(s) authorized to make representations for the bidder, their titles, addresses, telephone numbers, and email addresses. The letter should identify the primary contact for the bidder. Contact information must include a valid e-mail address and telephone number.

*Response required

3. Manufacturer's Literature and Specifications*

Please provide complete manufacturer's literature and specifications on the products quoted in the bid.

*Response required

4. Proposed Delivery Schedule*

Please provide the delivery schedule/estimate for the products proposed in this bid.

*Response required

5. Parts and Support Documentation*

Please provide documentation detailing parts availability, lead time, technical support, non-warranty service, and any specialty tools/software required. Explain bidder’s approach to providing parts for the life of the equipment.

*Response required

6. Warranty Documentation*

Please provide warranty documentation specifically stating all included items and service in the base warranty and any exclusions. Include a narrative outlining its proposed warranty procedures.

*Response required

7. Recommended Preventative Maintenance Program*

Please provide your recommended preventative maintenance program for the parts proposed in this bid.

*Response required

8. Required Certification Forms*

Please complete required Certification Forms on Attachment 2 and upload.

*Response required

9. Subcontractors List*

Please download the below documents, complete, and upload.

• 26-026-ITB_Subcontractors_L...

*Response required

10. Bid Bond*

Download the Bid Bond on Attachment 4, complete and upload.

*Response required https://government-project.s3.us-west-2.amazonaws.com/254755/8e088744-4f4d-43e1-907b-78c08b3941a8_26-026-ITB_Subcontractors_List.xlsx

11. Safety Evaluation & Plan*

Please download the Safety Evaluation and Plan - Attachment 3 and complete as well as provide the additional information required, and upload.

*Response required

12. Provide a copy of your Certificate of Insurance*

*Response required

13. Exceptions to ITB or Sample Contract*

State in writing all exceptions to this ITB or sample contract attached as Attachment 5. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

The Scope of Work section of this ITB contains the proposed equipment specifications and/or technical requirements. This document forms the basis of a contract incorporating the subject matter of this ITB. Exceptions or deviations to this bid must not be added to the bid pages but must be on bidder’s letterhead and accompany bid. Any exceptions to this documentation will be taken into consideration when evaluating bids submitted. KCAB reserves the right to reject any or all proposed modifications. KCAB welcomes cost saving bids which still satisfy all technical and business objectives.

*Response required

14. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

15. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required

2.19. BID CONDITIONS AND PROVISIONS