TW 26_Combined Synopsis Solictation - Air Conditioning Units.pdf

RFQ/SOLICITATION NUMBER: W912CL-26-Q-Y002

TRADEWINDS-26 – Air Conditioning Units

Date: 0 8 April 2026

STREAMLINED SOLICITATION

General Information

Document Type: Combined Solicitation/Synopsis

W912CL-26-Q-Y002

08 April 2026 23 April 2026 1500 CST, 10 May 2026 1500 CST, 10 May 2026 W041 Lease or rental of Equipment – Air Conditioning N/A 238220

Solicitation Number:

Posted Date:

Question Due Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Contract type: Firm Fixed Price (FFP)

Contracting Office Address Regional Contracting Center – Americas 410th Contracting Support Brigade 4130 Stanley Road, Building 1026 JBSA Fort Sam Houston, TX 78234-2726

Description:

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation W912CL-26-Q-Y002 is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, dated 10/01/2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a size standard of $19.0M.

The 410th Contracting Support Brigade is seeking to obtain support to provide Seven (7) 36,000 BTUs Air Conditioning unit for Tradewinds 26, in Antigua and Barbuda. The Contractor shall provide non-personal services and deliver to the Government, Air Conditioning Units as specified in the Performance Work Statement (PWS).

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – TRADEWINDS-26 – Air Conditioning Units

Attachment 1 CLIN Structure:

Grand Total: $_____________ USD

Company Name: Unique Entity Identifier: ______________________

CLI

N

Service QTY Unit Total Days

Unit Price

Total Price

0001 Camp Crabbs - Medical Treatment Facility x 1, MARFORSOUTH CP x 1, AFSOUTH CP x 1, Netherlands work areas x 2 in accordance with

PWS –

(4-16 June 2026)

5 EA 13

0002 Camp Blizzard – NHARNG Aviation x 2 in accordance with PWS- (4-16 June 2026)

2 EA 13

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.204-1 Approval of Contract. Dec-89 52.201-1 Acquisition 360: Voluntary Survey Sep-23 52.202-1 Definitions Jun-20 52.204-7 System for Award Management. Nov-24 52.204-13 System for Award Management Maintenance Oct-18 52.204-16 Commercial and Government Entity Code Reporting Aug-20 52.204-18 Commercial and Government Entity Code Maintenance Aug -20 52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment Nov-21

52.204-26 Covered Telecommunications Equipment or Services-Representation Oct-20 52.204-27 Prohibition on a ByteDance Covered Application Feb-23 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures. Dec-23 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Sep-23 52.212-3 Offeror Representations and Certifications-

Commercial Items.

Feb-24

52.212-4 Contract Terms and Conditions-Commercial Items. Nov-23 52.217-8 Option to Extend Services Nov-99 52.217-9 Option to Extend the Term of the Contract Mar-00 52.219-1 Small Business Program Representations Feb-24 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23 52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements- Representation.

Jan-17

52.232-36 Payment by Third Party May-14 252.244-7000 Subcontracts for Commercial Items and Commercial

Components (DOD contracts) Nov-23

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep-22 252.204-7003 Control of Government Personnel Work Product 252.204-7006 Billing Instructions-Cost Vouchers. May-23 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation Dec-19 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services--Representation May-21

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan-23

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. Jan-23 252.225-7041 Correspondence in English. Jun-97 252.255-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States Jun-15 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec-18 252.232-7010 Levies on Contract Payments. Dec-06 252.243-7001 Pricing of Contract Modifications. Dec-91

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1):

“An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

Vendors MUST SECURE Defense Base Act (DBA) Insurance after award of contract. All DBA insurance information can be determined and acquired using the U.S. Department of Labor website. DBA is a 100% mandated requirement for all services outside of the U.S. that does not have a current waiver on file with the U.S. Department of Labor. The country of Barbados does not have a waiver for DBA insurance. DBA is essentially a form of workman’s compensation to ensure all workers are covered in case of an accident during performance of a service contract and is mandatory for all service contracts. DBA Insurance is treated as a Not-to-Exceed Line Item (CLIN), not a Fixed Price CLIN, and the associated costs are fully reimbursable at contract payment. DBA insurance is not considered in the evaluated price for each quotation. Insurance must be presented to contracting officer no later than 7 days after contract award, or the contract will be at risk of termination.” Vendors MUST submit a DBA quote with combined solicitation to be considered for award. DBA Insurance must be from an approved source https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

SUBMISSION OF QUOTE AND OTHER INFORMATION

a. Quoters shall electronically submit a quote (in English) to the following address: Primary Point of Contact: SSG Adam Harwood at adam.j.harwood2.mil@army.mil or +1 520- 693-1213. Secondary Point of Contact: SSG Yanto Dokosansima, Contracting Officer, yanto.d.dokosansima.mil@army.mil

b. Quoters shall submit their quotations no later than 1500 CST, 10 May 2026. The deadline/closing time for receipt of quotes will be strictly adhered to and enforced.

c. Quotations shall be in U.S. Dollars. All unit prices should be filled in as well as total prices. Pricing shall be fully inclusive of all costs and fees associated.

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BEST VALUE

*Technical capability, price and other factors, when combined, are of equal importance when compared to best value*.

Technical acceptance will be determined based on the PWS requirements.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Oct 2025).

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(7) (b)(5), (12), (16), (32), (39(ii)), (59)

(d) (1)-(3) (e)(1), and (2)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____________________2IN1________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DODAAC HQ0490 Issue By DODAAC W912CL Admin DODAAC W912CL Inspect By DODAAC W81XG9 Ship to DODAAC W81XG9

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

FAR 52.217-8, Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days.

AMC Level Protest

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-5000 Facsimile number (256)450-8840

The AMC-Level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

Submit all questions and quotes via email to the 410th Contracting Support Brigade, Regional Contracting Center- Americas, SSG Adam Harwood Contract Specialist, adam.j.harwood2.mil@army.mil , Please courtesy copy:

SSG Yanto Dokosansima, Contracting Officer, yanto.d.dokosansima.mil@army.mil

Title the subject line of your email: TRADEWINDS-26 – Air Conditioning Units