PWS TW26 Air Conditioning Rental 25 Mar 26.pdf

PERFORMANCE WORK STATEMENT

United States Army South (USARSOUTH) Exercise Tradewinds 2026 (ExTW-26) Antigua and Barbuda (ATG)

Performance Work Statement (PWS) 36,000 BTU Air Conditioning Units

As of 25 March 2026

410th Ver 1 2023-10

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.)

Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide Seven (7) 36,000 BTUs Air Conditioning unit as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Seven (7) 36,000 BTUs Air Conditioning units are required to provide climate control environment at various work areas at Camp Crabbs and Camp Blizzard of approximately 1,800 sq ft each, for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of ExTW-26

ATG.

1.3 Objectives: The Contractor shall provide the U.S. Government with Air Conditioning unit to provide climate control environment at various work areas at Camp Crabbs and Camp Blizzard throughout duration of the contract.

1.4 Scope: The Contractor shall provide the Government with Seven (7) installed 36,000 BTUs (3 Ton) Air Conditioning unit capable to provide climate control to the AF Command Post, Medical Treatment facility, New Hampshire National Guard sleep and work areas, Partner Nation work areas and MARFORSOUTH Command Post during the dates listed in this PWS. The contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.5 Period of Performance: The period of performance shall be from 4 – 16 June 2026.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): Reserved.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor shall be required to perform services on all holidays unless the the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

May 4, 2026 Monday Labor Day May 25, 2026 Monday Whit Monday June 19, 2026 Friday Juneteenth July 3, 2026 Friday Independence Day

1.6.4 Hours of Operation: The contractor shall be able to perform equipment installation and removal between the hours of 8:00AM and 5:00PM on the first and last day of the period of performance. The contractor shall be on call twenty four (24) hours a day, seven days a week, throughout the duration of this contract unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the locations and dates specified in attachment 3 within Camps Crabbs and Blizzard, Antigua and Barbuda. Further disclosure on the specifics of locations, times, places, and duration of support activities associated with U.S., Partner Nation(s), and supporting agencies, if applicable, will be kept close hold and will only be shared for official business with personnel who have a need-to-know.

1.6.6 Type of Contract: The Government anticipates the award of a fixed price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. Other specific information shared to/with contractor pertaining to security measures, protocols and procedures associated to the protection of facilities, equipment and information will be closely safeguarded and only be shared with individuals who have a need to know. As part of security measures, contractors are required to report any suspicious activity or any attempts by unauthorized individuals attempting to obtain this information via social engineering or other unauthorized methods.

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be always escorted by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities, activities, or controlled spaces.

Uncleared contractor will allow escorts sufficient time to announce the presence of any uncleared visitors prior to entering any controlled facility to allow staff sufficient time to safeguard sensitive, classified, or critical information against inadvertent disclosure.

1.6.7.4 Personnel Security Clearance Requirements: Reserved.

1.6.7.4.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions including awareness and adherence to OPSEC measures meant to safeguard information highlighted in the unit’s Critical Information List to include, but not limited to, details of current/future operations, unit command and control, capabilities and limitations, threats to U.S./Partner Nations, details of physical security, force protection plans, results of damage or incidents, personal sensitive information, or itineraries of VIP or distinguished visitor. U.S. and Antigua and Barbuda government issued access badges shall not be worn outside designated facilities where visible to the general public. A prepublication review and authorization will be conducted and obtained prior to release of any sensitive or government information meant for public release. The Contractor shall immediately report suspicious activities to security personnel.

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. The successful completion of a background check by itself does not authorize the contractor access to classified information. Documentation of these checks will be made available to the KO or COR within 10 days of request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall notify the KO and COR of that information within 24 hours. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved.

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOW Facility and Installation Access: Reserved.

1.6.7.7 Employment Eligibility: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract are local nationals. Entry to Military bases by contractor with a out of country Visa will be denied and service will not be performed.

1.6.7.8 Access to Government Information Systems: Reserved.

1.6.7.9 Key Control: Reserved.

1.6.7.10 Lock Combinations: Reserved.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Items that impact the unit’s ability to conduct its mission or support operations, as well as measures taken to resolve these shortcomings, will be kept close hold, and not be disseminated outside of need-to-know or publicly posted outside of official channels or without a review and/or authorization. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer within seven (7) days. Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel are listed below:

Contract manager and Alternate Contract Manager must demonstrate a minimum of 5 year’s experience managing and overseeing contracting activities, analyzing purchase requests, performing cost or price analysis, evaluating contract proposals and assessing contract performance.

AC service technician must have completed the proper training program and posess an EPA 608 certification to handle refrigerants and any country specific license. Technician must demonstrate the ability to diagnose, repair or replace AC components for the requested unit.

1.6.11 Special Qualifications or Certifications: Reserved.

1.6.11.1 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 5 days of the end of their contractual duties. While on U.S.

Government/Host controlled facilities, Contractors, if issued badges/credentials, will wear and display access badges to be clearly visible. Contractor employees will protect and account for these credentials and immediately notify COR/KO if badges are lost, compromised or unaccounted for. The copying, duplication, alternation, and/or reproduction of access badges by unauthorized personnel is not allowed including the posting of images on publicly viewable/accessible forums, online or social media. The use of access badges/credentials is for the sole exclusive use of the individual issued such credentials and will not be shared, loaned, or provided to any other individual.

1.6.12.2 Uniform: Reserved.

1.6.13 Contractor Travel: Reserved.

1.6.14 Other Direct Costs (ODC): Reserved.

1.6.15 Data Rights: Reserved.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (www.dimoc.mil/resourcess/limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website, tv/radio broadcasts, online forums and social media including content posted to accounts of family, friends or associates.

1.6.16.3 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or other transmission means determined by the government must be used. As per Office of Management and Budget guidance M-23-13 (27 Feb 2023) the “No TikTok on Government Devices Act” requires ceasing the use and installation removal of the application, and any subsequent product released by ByteDance that has substantially the same functionality and purpose of TikTok, on devices and systems used to process and store DoD related information due to the risks presented by the app to sensitive government data.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6.19 General Training Requirements: Reserved.

1.6.19.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information identified on the unit’s Critical Information List that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. Approved methods of destruction may include, when feasible and allowed, cross-cut shredding, burning, pulping pulverizing and degaussing. The contractor shall immediately report any incidents of anyone attempting to obtain sensitive or proprietary information by unauthorized individual(s) and remain alert to such attempts via social engineering, phishing, or online communication. A prepublication review is required by the COR/KO prior to releasing any information related to the activities, plans and operations associated with this support. Specific details and knowledge of the location, time and place of support activities associated with this US/Partner Nation(s) effort will be kept close hold and will only be shared with personnel who have a need-to-know.

1.6.19.3 Information Assurance (IA) Training: Reserved.

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved.

1.6.19.5 Threat Awareness Reporting Program (TARP Training) : Reserved.

1.6.19.6 iWATCH Training: Reserved.

1.6.19.7 OPSEC Training: Reserved.

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Reserved.

1.6.20.2 SERE Training: Reserved.

1.6.21 Foreign (OCONUS) Requirements: Reserved.

1.6.21.1 Theater and Country Clearance Requirements: Reserved.

1.6.21.2 Vetting: The Contractor company and all associated sub-contractor companies, must have been vetted by the US Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country which the contract will be performed, the company must be vetted by the US Embassy in the country of performance. Vetting will coordinated through the US Embassy's DOW Security Cooperation Office (SCO) in the country of performance.

If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOW Facility or Host Nation Installation: Contractor and all subcontractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) (U.S. citizen and residents only), and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the COR or KO), and status of forces agreements or other diplomatic agreements. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, Security Office, or host nation equivalent.

1.6.21.4 Host Nation Installation Access with No DOW Facility: Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples: Reserved.

1.6.21.6 Medical Travel Requirement : Reserved.

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT) : Reserved.

1.6.23 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.6.23.1 (OCONUS - Host Nation) Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.6.24 Environmental Compliance: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.1.10. Operations Security (OPSEC). A security program involving primarily the protection of unclassified sensitive information and the implementation of measures to preclude unauthorized disclosures.

2.2 Acronyms:

ABDF Antigua and Barbuda Defense Force AFFSSIR Armed Forces Repository of Specimen Samples ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CHILAR Chilean Army CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DODD Department of Defense Directive DODI Department of Defense Instruction DOW Department of War

FACH Fuerza Aerea de Chile FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FN Foreign National FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TCN Third Country National TTCG Trinidadn and Tobago Coast Guard TTDF Trinidad and Tobago Defense Force TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code USSOUTHCOM United States Southern Command

THIS SECTION INTENTIONALLY LEFT BLANK

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished

Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved.

3.2. Facilities: Reserved.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Materials: Reserved.

3.6 Common Access Cards (CAC): Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Reserved.

4.3. Materials: The contractor shall furnish all supplies, equipment, refrigerant, gauges and tools required to provide and properly install the AC unit required by this PWS.

4.4. Equipment: The contractor shall provide Seven (7) 36,000 BTU (3 TON) Air conditioning units, with all associated hoses, electrical connections and refrigerant required for this contract.

4.5 Insurance: Defense Base Act (DBA) Workers' Compensation Insurance. The Contractor shall acquire, by means of an insurance policy or a self-insurance program, workers’ compensation coverage required by the DBA. This applies to any contractor, either from local country or from any other country. Contractor shall submit a copy of the insurance policy to the KO or COR within 15 days after contract award. For more information to:

http//www.dol.gov/owcp/dlhwc/isdba/htm.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide non-personal services to the Government with Seven (7) 36,000 BTUs Air Conditioning units to provide climate control environment at various facilities at Camp Crabbs and Camp Blizzard.

5.1. Basic Services. The contractor shall provide non-personal services for Seven (7) 36,000 BTUs Air Conditioning units with required maintenance services at the locations and dates specified in attachment 3. Unit must be equipped with standard safety equipment as required by local laws to include generators for electrical power. Unit must be in compliance with all refrigeration requirements stipulated under this contract during the entire period of performance at the location and dates specified in this PWS. Equipment shall be placed into operation upon delivery at the prescribe location and shall include any required maintenance throughout the contract performance period.

5.2 36,000 BTU Air Conditioning Unit.

5.2.1 Air Conditioning unit capability

a. STD. The Contractor shall provide and install Seven (7) 36,000 BTUs Air Conditioning unit in order to provide climate control environment at the prescribed locations and dates IAW Attachment 3 no later than 10:00 AM local standard time on 4 June 2026.

Acceptable Quality Level (AQL) – 100% Compliant

5.2.2 Air Conditioning Units performance

a. STD. Unit must be capable of maintaining room temperature between 68 and 73 degrees Fahrenheit

(F) or 20 to 23 degrees Celsius. Unit must be equipped with standard safety equipment as required by local laws to include generators for electrical power.

AQL – 100% compliant

5.2.3 Equipment Installation

a. STD - Contractor shall install seven (7) 36,000 BTU Air Conditioning units and connect to the provided Power Generation units at each location.

AQL – 100% Compliant

5.2.4 Equipment testing

a. STD - Contractor shall test the equipment after installation to ensure it is fully operational. This includes checking for leaks, verifying the refrigerant charge and ensure the thermostat is calibrated correctly.

5.2.5 On-site operating instructions

a. Contractor shall provide on-site operating instruction and operating manuals for the proper use of the air conditioning unit.

AQL: 100% Compliant

5.2.6 Equipment uninstall and removal

a. STD - Contractor shall uninstall and remove the air conditioning unit at the end of the period of performance.

5.2.7 Maintenance

a. The contractor shall include a maintenance package to maintain and repair air conditioning unit at no additional cost to the Government.

b. STD - Contractor shall ensure air conditioning units remain operational and able to meet standards set forth in this contract at all times during the period of performance.

c. STD - Contractor shall notify the COR if any Air conditioning repair taking longer than four hours to complete.

AQL – Pass or Fail

5.2.8 Replacement units

a. STD - The Contractor shall provide replacement units within 6 hours of determining that a unit cannot be repaired.

5.2.9 Service Technician

a. STD - The Contractor shall provide a service technician(s) to repair unit/s throughout the performance period.

b. STD - Technician(s) shall be on call 24 hours a day, seven days a week, and shall be on-site within two (2) hours of initial trouble call made by the COR.

5.2.10 Inspection:

a. STD: At the commencement of the contract, the COR and a trained US Government representative will conduct a joint initial equipment inspection with the Contractor. The purpose of this inspection is to verify the equipment is fully mission-capable and free from defects.

b. A full inspection report, documenting compliance with each item on the 'Initial Acceptance Checklist,' will be delivered by the Contractor to the COR within two business days of the inspection.

5.3 Defense Base Act (DBA) Workers' Compensation Insurance.

a. STD - The Contractor shall acquire, by means of an insurance policy or a self-insurance program, workers’ compensation coverage required by the DBA. This applies to any contractor, either from Guatemala or from any other country. Contractor shall submit a copy of the insurance policy to the KO upon contract award. For further information go to website:

http//www.dol.gov/owcp/dlhwc/isdba/htm

5. 4 Service Contract Reporting (SCR): Reserved.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.14 AR 530-1 Operations and Signal Security - Operations Security

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Deliverables Schedule

7.2 Technical Exhibits:

7.2.1 Technical Exhibit 1 – Air Continioner requirement

7.2.2 Technical Exhibit 2 – Product example

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold Method of

Surveillance

PRS # 1

Combating Trafficking in Persons FAR 52.222-50 c

The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause.

100% Compliance

Periodic Inspection

PRS # 2

The Contractor company and all associated sub-contractor companies, must have been vetted by the US Embassy.

PWS Para.1.6.21.2

Vetting will be coordinated through the US Embassy's DOW Security Cooperation Office (SCO) in the country of performance.

100% Compliance

COR

validation;

100% inspection.

PRS # 3

Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures.

PWS Para 1.6.21.4

The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

100% Compliance

COR

validation;

100% inspection.

PRS #4

Air Conditioning unit capability

PWS Para 5.2.1

The contractor shall provide and install seven (7) 36,000 BTUs Air Conditioning units in order to provide climate climate control environment at the prescribed locations and dates IAW Attachment 3 no later than 10:00 AM local standard time on 4 June 2026.

100% Compliance

COR

validation;

100%

PRS #5

Unit must be capable of maintaining room temperature between 68 and 73 degrees

100% Compliance

COR

validation;

Unit performance.

PWS para 5.2.2

Fahrenheit (F) or 20 to 23 degrees Celsius.

Unit must be equipped with standard safety equipment as required by local laws to include generators for electrical power.

PRS #6

Equipment installation

PWS para 5.2.3

Contractor shall install seven (7) 36,000 BTU Air Conditioning units and connect to the provided Power Generation units at each location.

100% Compliance

COR

validation;

100% inspection.

PRS #7

Equipment testing

PWS para 5.2.4

Contractor shall test the equipment after installation to ensure it is fully operational.

This includes checking for leaks, verifying the refrigerant charge and ensure the thermostat is calibrated correctly.

100% Compliance

COR

validation;

100% inspection.

PRS # 8

Unit removal

PWS para 5.2.6

Contractor shall uninstall and remove the air conditioning unit at the end of the period of performance.

100% Compliance

COR

validation;

100% inspection.

PRS #9

Required maintenance

PWS para 5.2.7

a. Contractor shall ensure air conditioning units remain operational and able to meet standards set forth in this contract at all times during the period of performance.

b. Contractor shall notify the COR if any Air conditioning repair taking longer than four hours to complete.

100% Compliance

COR

validation;

100% inspection.

PRS #10

Replacement Units

PWS 5.2.8

The Contractor shall provide replacement units within 6 hours of determining that a unit cannot be repaired.

100% Compliance

COR

validation;

100% inspection.

PRS #11

Service technician

PWS 5.2.9

a. The Contractor shall provide a service technician(s) to repair unit/s throughout the performance period.

b. Technician(s) shall be on call 24 hours a day, seven days a week, and shall be on-site within two (2) hours of initial trouble call made by the COR.

100% Compliance

COR

validation;

100% inspection.

PRS #12

Equipment inspection

PWS 5.2.10

At the commencement of the contract, the COR and a trained US Government representative will conduct a joint initial equipment inspection with the Contractor.

The purpose of this inspection is to verify the equipment is fully mission-capable and free from defects.

100% Compliance

COR

validation;

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To The Contractor shall designate in writing a Contract Manager who has the authority to resolve issues such as mechanical breakdowns, replacing or fixing flat tires, and or other unforeseen damages that may occur throughout the contract period.

PWS Para 1.6.10

One time. Will be provided to the COR seven (7) days before contract start date.

# Copies 1 MS word electronic document to the

COR.

The contractor shall provide the COR a letter of instruction in writing with the name and telephone number of the Contract Manager that has the authority to resolve issues aforementioned.

PWS Para. 1.6.10

One time. The letter of instruction will be provided to the COR seven (7) days prior to contract start date.

# Copies 1 MS word electronic document to the ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

PWS para 1.6.7.5

One time.

Documentation of security checks will be provided to the COR within 10 ten days of request.

notify the KO and COR within 24 hours of any source (including host country law enforcement) of criminal activity by Contractor employees, One time.

document to the KO and COR.

KO and COR

Deliverable Frequency # of Copies Medium/Format Submit To subcontractors, or subcontractor employees.

PWS para. 1.6.7.5.1 Contractor shall notify the COR if any Air conditioning repair taking longer than four hours to complete.

PWS para 5.2.2.c

Immediately upon discovery.

# Copies 1 MS word electronic document to the

Contractor shall provide on-site operating instruction and operating manuals for the proper use of the air conditioning unit.

PWS para 5.2.5.a

One time. The Contractor shall submit a copy of the manuals upon completion of instructions..

# Copies 1 MS word electronic document to the

The contractor shall include a maintenance package to maintain and repair air conditioning unit at no additional cost to the Government.

PWS para 5.2.7.a

As required. # Copies 1 MS word electronic document to the

A full inspection report, documenting compliance with each item on the 'Initial Acceptance Checklist,' will be delivered by the Contractor to the COR.

PWS para 5.3.b

One time. Checklist will be delivered to the COR within two business days of the acquire, by means of an insurance policy or a self-insurance program, workers’ compensation coverage required by the DBA. This applies to any contractor, either from Antigua and Barbuda or from any other country.

PWS para 5.4

One time. The Contractor shall submit a copy of the insurance policy to the KO upon contract award.

# Copies 1 MS word electronic document to the KO and COR.

KO and COR

Attachment 3

Table 1

Delivery Date End Date Total Days A/C Capacity

Number of Units

Location

4 June 26 16 June 26 13 36,000 BTUs 5

Camp Crabbs - Medical Treatment Facility x 1, MARFORSOUTH CP x 1, AFSOUTH CP x 1, Netherlands work areas x 2

4 June 26 16 June 26 13 36,000 BTUs 2 Camp Blizzard – NHARNG Aviation x

Technical Exhibit 1

These is an example of a possible solution based on availability.

36,000BTU/3Ton Portable Air Contitioner