TVM_Replacement_SOW.docx

Statement of Work Ticket Vending Machine (TVM) Replacement and Expansion

TABLE OF CONTENTS

Invitation for Bid IFB 225DO005 - Bridge Maintenance Services (15% SBE) Invitation for Bid IFB 225DO005 - Bridge Maintenance Services (15% SBE)

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SCOPE OF WORK

Regional Transportation District (RTD) is a political subdivision of the State of Colorado responsible for developing, maintaining, and operating a mass transit system for the benefit of its service area. The RTD service area encompasses portions of the eight-county region including the City and County of Broomfield, the City and County of Denver, the Counties of Adams, Arapahoe, Boulder, Douglas, Jefferson, and Weld. The service area is 2,345 square miles.

The Ticket Vending Machine(s) (TVM) removal and installation work is located within the service area of Regional Transportation District in Denver, Colorado. To support modernization goals and optimize TVM utilization, Contractor shall implement the following changes:

· Removal and disposal of 185 existing TVMs

· Provide a total of 173 new TVMs including:

· 113 new TVMs installed at existing TVM locations

· 54 new TVMs along the East Colfax Bus Rapid Transit (BRT) corridor

· 1 new TVM at Civic Center Station

· 5 new TVM spares for additional parts Option to purchase 6 TVMs for the Denver Union Station Bus Concourse All work shall be in compliance with Exhibit B – TVM Inventory and System Matrix, Exhibit D – Standard Details, and Exhibit F – Engineering Technical Specifications for Installation. See Appendix 2 – Supplemental Exhibits.

OVERVIEW

The TVM work is located at Stations serving major Bus routes, Rail lines, and Transit Centers.

See Appendix 2 - Exhibit A – RTD System Map and Exhibit B – TVM Inventory and Status Matrix that defines which locations need TVMs to be removed, which locations need new TVMs, and specific criteria for each TVM location.

See Appendix 3 - for Geographic locations of TVMs and rail service map.

RTD has a new Bus Rapid Transit (BRT) route under construction (East Colfax Avenue BRT). This construction is being managed by the City and County of Denver’s contractor, who is responsible for building the infrastructure. 54 TVMs need to be installed on the East Colfax Avenue BRT. Appendix 2 - Exhibit E – Colfax BRT Reference Plans contain information for the installation of TVMs on the East Colfax BRT.

SYSTEM DELIVERY RESPONSIBILITIES

The Contractor shall provide a complete, fully integrated, production-ready Ticket Vending Machine system. This procurement is not limited to installation services. The Contractor is responsible for furnishing, configuring, integrating, and commissioning all required hardware, software, and firmware components necessary to deliver an operational fare vending solution.

The Contractor’s responsibilities include, but are not limited to:

Hardware

· Design, manufacture, and supply all new TVMs

· All internal components including processors, displays, payment devices, printers, enclosures, communication devices, and power systems

· ADA-compliant user interface hardware

· Environmental protection and durability features suitable for outdoor transit environments

· Field Replaceable Units

· Spare units and spare parts

· All embedded system components required for operation Firmware

· All embedded firmware required for TVM operation

· Secure boot and device integrity controls

· Firmware update capability

· Manufacturer-supported firmware lifecycle maintenance for the duration of the warranty and SLA period

· Corrective firmware patches and security updates Software

· Operating system configuration

· TVM application software

· Fare transaction processing logic

· Payment acceptance software including EMV compliance

· Integration with RTD backend systems

· Remote monitoring and diagnostics capability

· Cybersecurity controls consistent with industry standards

· Software update management and version control System Integration

· Integration with RTD fare systems

· Integration with payment processors

· Integration with RTD reporting and monitoring tools

· End-to-end transaction validation testing

· Acceptance testing support The Contractor shall deliver a fully operational system capable of processing live fare transactions upon final acceptance.

All technical and performance requirements are defined in Exhibit J – TVM Requirements Compliance Matrix. In the event of ambiguity, the more comprehensive interpretation of system responsibility shall apply.

RAIL SERVICE SCHEDULES

The RTD rail system operates approximately 20‐plus hours a day. The shutdown windows are used by RTD to perform maintenance work on the tracks and to prepare for the next service day.

RTD will work to provide bus bridges when rail service is disrupted. Bus bridges require senior management approval and are complex to arrange, as funding, equipment, people-power, contract arrangements, and advance publicity have to be arranged.

Due to the above constraints, all work must be scheduled to minimize the impact to transit and customers’ access RTD service. This may involve working at night, weekends, or off- peak hours, scheduled in coordination with RTD project team. It should not be assumed that service shutdowns will be granted by RTD. The Contractor shall develop a workplan that does not rely upon service disruptions unless work cannot reasonably or safely be completed otherwise.

RTD uses Overhead Catenary Systems (OCS) to power rail vehicles.

· Light Rail OCS: 750 VDC

· Commuter Rail OCS: 25,000 V AC If for any reason a shut-down of the catenary system is needed, RTD Rail Maintenance groups will do the power down and restarting of the catenary system. See Appendix 1 - RTD Rail operations schedules

EXISTING TVMS THAT ARE REMOVED

Contractor is responsible for the removal of the existing TVMs (185). Certain existing TVMs may have been purchased using federal funds and may be subject to RTD’s federally funded asset disposition process, including useful life considerations and potential reimbursement requirements.

RTD will obtain the required internal approvals for disposition prior to authorizing removal and disposal activities. This process includes submission of an inventory list of TVMs proposed for disposition to Grants Accounting. Grants Accounting will determine the approved method of disposition for applicable assets (Ex. auction, recycle, disposal) and any required federal compliance actions or reimbursement obligations.

The Contractor shall not remove, transport, stage, or dispose of any TVM until RTD provides written authorization identifying the approved disposition method and disposition instructions.

If temporary staging is required, the Contractor shall be responsible for all removal logistics, loading, transport, security, and storage until final disposition is completed in accordance with RTD written direction. RTD does not have available storage capacity at Treasury or the 711 facility for staging removed TVMs. If RTD elects to provide a staging location, RTD will designate the location in writing, which may include District Shops or another RTD-designated facility, and will specify delivery requirements, access restrictions, and hours of operation. The Contractor shall not deliver removed TVMs to any RTD facility unless explicitly authorized in writing.

The Contractor shall document all removal and disposition activities, including unit identification, chain of custody, approved disposition method, delivery location if applicable, and dates of removal and disposition. Documentation shall be submitted to RTD for review and acceptance.

All removal, handling, transport, staging, and disposition activities shall comply with all applicable federal, state, and local laws, regulations, and RTD requirements, including surplus property disposition requirements, environmental regulations, and electronic waste handling standards.

Disposition of Federally Funded Assets:

The Contractor shall support RTD in the deinstallation and transfer of existing Ticket Vending Machines scheduled for removal under this Statement of Work.

RTD does not intend to retain removed TVMs for reuse or storage. Removed units were purchased in whole or in part with federal funds and are subject to applicable federal property disposition requirements.

The Contractor shall:

1. Coordinate with RTD to identify a temporary staging location for removed equipment prior to final disposition.

2. Develop and submit a proposed transfer and disposal plan for RTD approval.

3. Support RTD in complying with all federal asset disposition regulations applicable to federally funded property.

4. Document all asset transfers, disposals, or salvage actions in accordance with RTD and federal reporting requirements.

Final disposition shall not occur without written authorization from RTD.

PERSONNEL TO PERFORM INSTALLATION

The TVM removal and installation work shall be done with good workmanship by qualified personnel. Contractor shall avoid any damage to existing RTD infrastructure. Any damage to existing infrastructure shall be reported to RTD immediately and the Contractor shall restore any existing infrastructure that is damaged, at Contractor’s own expense, to an acceptable condition.

The Contractor shall provide throughout the duration of the removal and installation work:

· A Project Manager for planning the infrastructure work, communicating with affected / involved parties, providing status updates, and resolving issues

· Field Supervisor who is responsible for the performance and completion of the Work capable of communicating in English

· Support staff capable of reading plans

· At least one person on site capable of communicating in English

· Licensed electrician for having oversight of the electrical work

· Concrete workers for managing concrete work and anchoring of the TVMs

· Workers for making electric and communication system connections

· Support staff capable of marking up changes to drawings to record as-built conditions in a PDF format. Contractor will provide software to markup PDF drawings with field changes.

In case of Contractor and sub-contractor staff transition, Contractor will present the qualifications of alternate personnel for RTD’s acceptance. Work in the field shall not proceed without the oversight and presence of qualified personnel on part of the Contractor.

Contractors responsible for the installation work must have a proven record of successfully installing TVMs for the past five (5) years.

IMPLEMENTATION

Customer Interface:

The work under this Contract is in locations with public visibility, that may impede customers from trying to access transit. All work shall be scheduled to:

· Minimize potential for harm to people who may be affected by removal and new installation activities

· Minimize disruptions to transit service

· Minimize disruptions to access to transit service

· Ensure Americans with Disabilities Act compliance during construction

· Work in coordination with RTD staff, managing public information to provide updates on progress of work

Coordination with Downtown Rail Reconstruction Project:

RTD currently has a project underway to reconstruct rail lines downtown. This project is currently expected to be complete by August 31, 2027. RTD has entered into a contract with Flat Iron Dragados Joint Venture (FIDJV) for this project, where FIDJV is managing design and construction.

The rail replacement project can be segmented into three geographic areas based on the shutdown of the overhead catenary system. Please see Appendix 4 – Welton Street Improvements. The TVM contractor will coordinate work with FIDJV.

Identification of RTD Properties:

RTD staff will provide information to the Contractor about the extent and location of RTD properties related to where they will be working.

Permitting and Inspections by Other Entities:

A TVM may be installed on RTD-owned or RTD-leased properties, or public right of way (ROW). The installation will comply with all applicable federal, state, and local regulations and standards governing these installations, and the National Electric Codes.

Inspection of the completed installation may be conducted by RTD and / or the local jurisdiction.

TVM installations must comply with all applicable standards of the utility supplying electricity and any communication services provider. Xcel Energy is the electric utility provider for the majority of the District.

If construction activities involve road closures, the Contractor must prepare a Method of Handling Traffic Control Plan acceptable to the Local Roadway Authority and/or Colorado Department of Transportation.

Access to Job Sites granted by RTD: (RTD will determine access, as DTO controlled property, need to work with them as well) Contractor is required to work in cooperation with RTD Operating Rail Lines, bus operations and maintenance groups to schedule work. RTD will provide access to RTD-controlled work sites via the processes described below. The Contractor shall be responsible for obtaining all permits necessary to complete the work. All contractor personnel planning to work at the job site will obtain required training. See Appendix 5 – Work Preparation Matrix to reference information related to technology needs for the work, entity granting access, primary contacts, and required safety training.

Work Restrictions:

Transit operations must be maintained at all times. The Contractor must comply with restrictions on construction operations and other requirements of RTD and local jurisdictions. The Contractor must comply with local ordinances governing construction. RTD reserves the right to prohibit access to work sites during high volume and special events, such as large sporting events and concerts.

Permitting by Roadway Authorities:

When working on roadways crossing CDOT (Colorado Department of Transportation) ROW or any municipal ROW, an appropriate access permit will be required. The Contractor shall obtain all required permits from applicable municipalities and/or agency or railroad where work will occur.

Quality Assurance:

RTD and local jurisdiction staff may inspect the project and reserve the right to require the Contractor to correct sub-standard work at the Contractor’s expense.

The Contractor shall coordinate punch-list inspections, assist RTD and applicable jurisdictions during such inspection and correct/resolve all punch-list items for re-inspection and final acceptance.

Cooperation With Other Consultant And Contractor Work:

The Contractor shall work in coordination with RTD staff, consultants, and contractors. At RTD’s sole discretion, the work schedule may be adjusted to (i) enable the performance of other projects, or (ii) work windows allowed by RTD.

Utility Locates Required Prior To Ground Disturbance:

Contractor shall call for utility locates if any excavation is proposed prior to ground disturbance. Reference Appendix 6 – Utility Notification.

RTD is a member of the Utility Notification Center for Colorado (811 system). However, only part of the RTD system is covered by the 811-notification system. RTD staff will provide the initial record information of existing utilities and will provide utility locates. Due to technical limitations, it is not possible to locate utilities close to the rail system. Available records, including conflicting evidence, will be made available to the Contractor.

Environmental Protection:

Except for transit centers, RTD stations do not have restrooms open to the public.

The Contractor has to make its own arrangement for restroom facilities.

If any ground disturbance work is undertaken, contractor shall employ measures to prevent erosion and transport of sediment from the disturbed area, and into drainage systems, in accordance with local jurisdiction’s requirements. No Concrete wash water will be discharged to storm sewers. See Appendix 7 - MHFD best practices.

Correspondence With RTD:

RTD uses a web-based electronic project correspondence and records management system (Asite) as the sole system of record for project correspondence, submittals, reviews, and document control.

The Contractor (and all subcontractors) shall use Asite exclusively for transmitting all project-related correspondence, submittals, reviews, and requests for information for the full duration of the Contract. RTD will provide system access and training at no cost to the Contractor following issuance of the Notice to Proceed (NTP), contingent upon receipt of a list of required user accounts.

Use of Asite, including participation in training, account setup, and ongoing compliance with RTD submittal processes, is incidental to the work and shall not be compensated separately.

HIGH RISK ACTIVITIES EXPECTATIONS:

This section details RTD’s high-risk work activity control requirements and the minimum safety procedures that must be in place before field work can begin or continue. It establishes mandatory pre-task authorization, hazard analysis, and protective controls across common construction risks (Ex. energy isolation, excavation, lifting, work at height, confined space, hot work, traffic, and public interface), including explicit stop-and-reauthorize requirements when conditions or scope change.

See Appendix 8 – High Risk Activities Expectations

ACCESS TO JOB SITES

Prior to performing any field work under this Contract, the Contractor shall initiate the site access process by submitting a work plan to RTD and coordinating with the entity granting access as identified in Appendix 5 – Work Preparation Matrix. All Contractor personnel shall complete required safety and railway protection training applicable to the service type and location prior to mobilization. The Contractor shall obtain all required permits, including building, grounds, roadway, and rail access permits as applicable to each work site. Work shall not commence until access authorization is granted, required training is completed, and applicable permits are approved. All work activities shall be scheduled and coordinated with the RTD Project Team to minimize operational and public impact.

This section establishes the mandatory workforce safety, conduct, and compliance requirements applicable to Contractor personnel performing work on or near RTD property. Detailed safety, training, and behavioral requirements are defined in Appendix 9 – Access To Job Sites

ADVANCED SHIPPING NOTICE

The Contractor shall provide an Advanced Shipping Notice to RTD prior to the delivery of the required hardware. The required information is found in RTD’s Advanced Shipping Notice template that is included in Appendix 2 - Supplemental Exhibits - Exhibit I - Advanced Shipping Notice to this Statement of Work.

CONTRACTOR ASSET TAGGING

RTD will provide the required asset tags for all TVMs. The Contractor shall be responsible for physically affixing the RTD-provided asset tag to each device in accordance with RTD instructions. Where required by RTD, the Contractor shall also record and program the assigned asset tag number into the device BIOS or other RTD-designated system.

Asset tagging activities, including physical tag application and any required BIOS or system programming, shall be performed only after coordination with RTD and receipt of explicit authorization. Any costs associated with asset tagging services, including labor, system configuration, or vendor-specific processes, must be identified as a separate, pre-approved line item and shall not be included in general installation or miscellaneous costs unless expressly authorized by RTD.

The Contractor shall comply with all RTD asset management procedures and documentation requirements associated with tagging, recording, and verification of asset information.

Warranty and Service Level Requirements Warranty Overview:

The Contractor shall provide comprehensive hardware, software, and firmware warranty coverage for all Ticket Vending Machines supplied under this procurement.

Detailed and enforceable warranty requirements are defined in the Requirements Compliance Matrix - See Appendix 2 – Supplemental Exhibits – Exhibit J - TVM Requirements Compliance Matrix.

The warranty framework shall include, at minimum:

· Parts only coverage for hardware defects

· Field Replaceable Unit replacement within defined timeframes

· Eight year or Expected Useful Life coverage, whichever is longer

· Coverage for software and firmware defects

· Manufacturer funded corrective updates and backend system remediation

· Defined RMA processing requirements

· Detailed listing of warranty exclusions

· Transparent pricing structure for annual and full term coverage Warranty commencement shall begin upon installation acceptance of the entire system, and all warranty periods shall align to a common start and end date.

The Compliance Matrix shall serve as the authoritative source for specific, testable warranty requirements. Contractual enforceability provisions may also be incorporated into the Technical Terms and Conditions.

Service Level Agreement Overview:

The Contractor shall meet defined Service Level Agreement performance standards as outlined in REQ-81 of the Requirements Compliance Matrix mentioned above.

SLA requirements address:

· Response times

· Repair timelines

· Escalation procedures

· System availability performance expectations

· Reporting requirements SLA performance standards are distinct from warranty coverage obligations. Warranty obligations govern defect correction and replacement responsibility. SLA obligations govern operational responsiveness and performance levels during support.

Where timing obligations overlap, the more stringent requirement shall apply.

Relationship Between Warranty, SLA, and Terms and Conditions Warranty requirements in the Compliance Matrix define minimum technical performance and support obligations.

SLA requirements define measurable operational support standards.

The Technical Terms and Conditions govern:

· Legal enforceability

· Remedies

· Liability limitations

· Indemnification

· Dispute resolution

· Commercial risk allocation In the event of conflict, the executed contract terms shall control.

PROJECT, FUNCTIONAL, AND TECHNICAL REQUIREMENTS

· Project, functional, technical, and non-functional requirements are included in the SOW procurement packet. See Appendix 2 – Supplemental Exhibits – Exhibit J - TVM Requirements Compliance Matrix

APPENDIX:

1. RTD Rail Operations: Schedules for RTD rail operations can be found at https://app.rtd-denver.com/schedules.

2. Supplemental exhibits:

· Exhibit A – RTD System Map

· Exhibit B – TVM Inventory and Status Matrix

· Exhibit C – TVM Data Sheets

· Exhibit D – Standard Details

· Exhibit E – Colfax BRT Reference Plans

· Exhibit F – Engineering Technical Specifications for Installations

· Exhibit G – RTD Equipment Case Requirements

· Exhibit H – Grounding and Bonding and Surge Protection Requirements

· Exhibit I– Advanced Shipping Notice template

· Exhibit J – TVM Requirements Compliance Matrix

3. Geographic locations of TVMs and rail service map: https://www.rtd-denver.com/system-map

4. Welton Street Improvements: Area A: Welton Street improvements between 19th Street and 30th Avenue and Downing Street Station See Figure 1-1 below.

a. Area B: Downtown Loop improvements for remaining crossings and mid-block tangents

b. Area C: Colfax Avenue improvements between Kalamath and 7th Streets Figure 1-1: Project and Area Geographic Limits Areas B and C are expected to be reconstructed first, and Area A will follow.

5. Work preparation matrix:

C,D,E,F,H,R,W & Light Rail Terminal at Denver Union Station

None

None

None

6. Utility Notification – Use the 811-system run by https://www.colorado811.org/

7. MHFD best practices: https://www.mhfd.org/criteria-manual-volume-3

8. High Risk Activities Expectations Work Authorization – Only do work that is authorized, follow the permit and Job Hazard Analysis (JHA)

· Clearly describe the work scope

· Do the pre-job planning

· Get the permit authorized and review before each work shift

· Review the Permit Pack with team at work site

· Complete a JHA/Job Safety Analysis (JSA), as well as a toolbox talk before starting work

· If work scope changes, STOP, Update and re-authorize permit before restart Energy Isolation – Lock Out Tag Out (LOTO), Verify and demonstrate ZERO Energy

· Develop and verify an Isolation Plan for the Work Scope/Scopes

· Ensure that all isolation devices are in good working order

· Ensure that all personnel in the work area have reviewed the plan and are notified when Energy Isolation is to occur

· Allow only competent personnel to perform Isolation

· Verify Isolation and ensure equipment is in a Safe State – proceed only when ZERO energy has been demonstrated

· Confirm that all scopes of work are complete prior to reinstatement Excavation and Ground Disturbance – Before breaking ground verify area is clear

· Follow all Regulatory Requirements before any ground disturbance

· 811, As-Builts, Maps, Drawings must be reviewed before work starts

· All Utilities must be located before any ground disturbance

· If unable to use locating equipment, pot-holing shall be performed

· Implement all safety requirements before entering excavated site

· Ensure hydraulic shoring equipment, trench box, or any other protective system used is in good working order Lifting and Rigging – Use certified lifting gear and stay clear of suspended loads

· Use certified lifting equipment – Inspect before use and complete inspection form

· Document and approve Critical Lift Plans

· Assign competent personnel for lifting and rigging signaling

· Control the lift area and pathway – Stay clear of suspended loads

· Maintain Minimum Safe distance from power lines/catenary lines Working at Height – Wear a harness with 100% tie-off, secure tools & materials, or that other fall protection means meets or exceeds OSHA specifications

· Be competent in the use of Personal Fall Arrest System (PFAS)

· Inspect all PFAS equipment, work platforms, scaffolds, ladders and tie-off points each day before work begins. All inspections should be documented and kept with project records.

· 100% tie-off while working at height (4 ft and above)

· Secure all tools and equipment with tethers, use toe boards

· Rescue Plan in place and ready to execute Confined Space Entry (CSE) – Establish and maintain safe entry procedures

· Calibrate all air monitoring equipment before any confined space entry

· Determine the Entry Class and apply appropriate controls

· Develop an Atmospheric Monitoring Plan – Continuous monitoring during entry

· Assign competent CSE Attendant/Standby along with proper resources

· CSE Rescue Plan is in place and ready to execute Hot Work – Remove flammable material and gas test continuously

· Confirm Hot Work Barriers and Controls are in place

· Remove all flammable and combustible materials

· Gas test prior to starting work and continuously monitor atmosphere

· Competent Fire Watch is present with required equipment & resources

· Ensure fire extinguishers are located where hot work is taking place Working Near Mobile Equipment – Ensure controls are in place to protect workers

· Establish exclusion zones and barricade off if applicable

· Have Spotters available and in direct contact with operator

· Ensure warning signals, lights, alarms are functioning on equipment

· Always make eye contact with operator and acknowledge it is safe to move

· Ensure operator and spotter are trained properly in the use of hand signals Operating Vehicles and Equipment – Only operate vehicles and equipment if controls are in place and personnel have been trained and certified

· Only Operate equipment in the manner it was designed for

· Training and Certification must be obtained before operating vehicles/equipment

· Safety check of vehicle/equipment before use

· Use of Spotters/Flaggers as applicable (Backing up, tight spaces, etc.)

· Use of Traffic Management Plan when applicable

· Use Seatbelts, follow speed limits and all other road rules Public/Community Protection – Never perform work near the public without communicating and having the proper controls and safeguards in place

· Ensure all Work Scopes, Plans and Operations take the public/Community into account when applicable

· Provide signage, barriers, spotters, etc. when applicable to keep the public away from work areas

· Communicate work scopes with the public/community before disruption of services when applicable

· Ensure work permits or other necessary documents are available on site Traffic Management – Ensure a Traffic Management Plan has been developed and reviewed before disrupting traffic patterns and flows

· Ensure a last-minute Risk Assessment is reviewed at the site

· Place Safety/Warning devices in and around work area

· Warning signs/devices should be placed at distances to provide adequate notice of upcoming hazards Other Actions/Rules where Safety needs to get involved

· Defeating Safety Devices/Guards

· Breaking Containment

· Working at Night

9. Access to Job Sites:

Track Safety Training

1. All personnel accessing RTD Light Rail work sites must possess valid/current RTD Safety training for either Light Rail or Commuter Rail. All work plans shall be submitted to RTD Light Rail operations for approval and assignment of a flagger if required for work.

2. All personnel accessing RTD Commuter Rail work sites must possess valid/current RTD Commuter Rail Railway Worker Protection (RWP) training at the contractor's expense. All work plans shall be submitted to RTD Commuter Rail operations for approval and assignment of a Railway Worker in Charge (RWIC). An RWIC will be required and provided by RTD for this scope of work.

3. All work which fouls or has the potential to foul RTD N Line Guideway, which is defined by Federal law as a 25-feet distance from track, shall be provided in accordance with the RTDC Operating Rules, The General Safety Instructions and the Roadway Worker Protection (RWP) manual, in conjunction with the required training.

Job Briefings

1. Job Hazard Analysis and associated job briefings must be conducted by the Contractor on site each day with all individuals involved in the task before work begins and if the work plan or work group changes.

2. Job safety briefings will be conducted by RTD RWIC if within the foul zone of N-line.

Personal Protective Equipment (PPE)

1. Contractor is responsible for providing appropriate PPE to their crew and ensuring that sub-contractors on the job site do the same. PPE requirements vary by location; Contractor shall confirm requirements for each location.

Use of Electronic Devices

1. Contractor personnel, including contractor employees and subcontractors, shall not use an electronic device under the following circumstances:

a. Anytime Contractor personnel is working within an area where there is the potential to be struck by moving equipment

b. Operating any equipment

c. Any Contractor personnel are on the ground fouling the track or on moving or rolling equipment

d. Fueling a vehicle

e. Standing or walking on a roadway

2. Unless required to be powered on for purposes of timely, automated updating or transmission of information, work-related electronic devices must be powered off with any earpiece removed from the ear and stowed when not in use.

3. Operators of over the road trucks, passenger vehicles and repair type vehicles are permitted to use cell phones only when a hands-free device is used along with voice activated or speed dialing or when parked in designated parking areas. The use of a cell phone for anything other than voice communication is prohibited while operating a motor vehicle.

4. Use of electronic devices is permitted only in break areas, office areas or in parked passenger or over the road type vehicles in designated parking areas. On Commuter Rail, a Predetermined Place of Safety (PPOS) will be identified for use of electronic devices.

Drugs and Alcohol

1. Contractor Personnel must not have any prohibited substances in their body when reporting for duty, while on duty or while on RTD property.

2. The use or possession of alcoholic beverages while on duty or on RTD property is prohibited. The use or possession of intoxicants, prescription drugs, narcotics, controlled substances, or medication that may adversely affect safe performance is prohibited while on duty or on RTD property.

Reporting

1. All cases of personal injury, near misses, property damage while on duty or on RTD property, must be reported to the RTD project manager. Contractor will cooperate with RTD to mitigate hazards prior to returning to work.

Minor injuries or low-risk incidents must be reported within 72 hours. Major injuries requiring immediate medical attention shall be reported immediately.

Vehicle Operations All vehicle occupants must use seat belts, where provided. Drivers must not drive when suffering fatigue, lack of sleep, illness, or any other physical condition which may affect alertness and ability to operate the vehicle safely.

Chemical Product Approval Program All chemicals used on RTD property must receive prior approval from the RTD Safety & Environmental team. Contractor must submit to RTD the attached Product Approval Evaluation Form for each chemical prior to use.

Hazardous Material (HAZMAT) Management Reportable spills that occur under this scope of work must be reported to the RTD Operations Center 303-299-3000. Reportable spill examples may include but are not limited to any illicit discharge to storm drains or local water ways, spills that exceed DOT reportable quantity limits, and HAZMAT spills that are not cleaned up within 24hours of discovery. Proper onsite management and disposal of any chemical product waste generated under this scope of work shall be the responsibility of the Contractor.

10. Acronyms:

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