Ticket_Vending_Machine_(TVM)_Replacements_(5%_SBE_Goal)_(Addendum_#5_Revision).pdf

Regional Transportation District

Contracting and Procurement

1660 Blake St.

Denver, CO 80202

Request for Proposal

RFP 126FO005

TICKET VENDING MACHINE (TVM) REPLACEMENTS (5% SBE GOAL)

May 27, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rtd-denver https://procurement.opengov.com/portal/rtd-denver

Regional Transportation District

REQUEST FOR PROPOSAL

Ticket Vending Machine (TVM) Replacements (5% SBE Goal)

Sections

1. INTRODUCTION

2. INSTRUCTIONS TO PROPOSERS

3. GENERAL INSTRUCTIONS

4. PROPOSALS

5. AWARD PROCESS

6. LEGAL NOTICE TO PROPOSERS

7. PROPOSAL CONTENTS CHECKLIST (FORMS TO BE SUBMITTED)

8. PRICING FORM

9. SCOPE OF WORK SERVICES/TECHNICAL SPECIFICATIONS

Attachments:

A - TVM Replacement SOW

B - Exhibit A - RTD System Map

C - Exhibit B - TVM Inventory & Status Matrix

D - Exhibit C - TVM Data Sheets

E - Exhibit D - TVM Replacement - Standard Details

F - Exhibit E - Colfax BRT Reference Plans

G - Exhibit F - Engineering Technical Specs for Installation

H - Exhibit G - RTD Equipment Case Requirements

I - Exhibit H - Grounding and Bonding and Surge Protection Requirements

J - Exhibit I - TVM - Advanced Shipping Notice

K - Exhibit J - TVM Requirements Compliance Matrix

L - 126FO005 - TVM Replacement - Form of the Contract

RFP 126FO005 - Ticket Vending Machine (TVM) Replacements (5% SBE Goal)

1. INTRODUCTION

RTD is seeking responses from qualified respondents to provide: Ticket Vending

Machine (TVM) Replacements (5% SBE Goal)

1.1. Summary

The Ticket Vending Machine(s) (TVM) removal and installation work is located within the service area of Regional Transportation District in Denver, Colorado.

To support modernization goals and optimize TVM utilization, Contractor shall implement the following changes:

• Removal and disposal of 185 existing TVMs

• Provide a total of 173 new TVMs including:

o 113 new TVMs installed at existing TVM locations o 54 new TVMs along the East Colfax Bus Rapid Transit (BRT) corridor o 1 new TVM at Civic Center Station o 5 new TVM spares for additional parts

Option to purchase 6 TVMs for the Denver Union Station Bus Concourse

1.2. Contact Information

Bethany Swank

Procurement Specialist II

Email: bethany.swank@rtd-denver.com

Phone: (303) 299-2228

Department:

Administration-Electronic Fare Operations

1.3. Timeline

RFP advertised May 27, 2026

Pre-proposal briefing (Non-

Mandatory)

June 3, 2026, 11:00am

Agenda

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/217999

6647031?p=HZTDdb3oe8YwesV435

Meeting ID: 217 999 664 703 1

Passcode: 55VC6Mv9 mailto:bethany.swank@rtd-denver.com tel:(303)299-2228 https://government-project.s3.amazonaws.com/264137/b8d9c5ba-9725-4aca-a615-c59237eac3cf_126FO005_-_TVM_Replacement_-_Pre-Proposal_Meeting_Agenda.pdf https://teams.microsoft.com/meet/2179996647031?p=HZTDdb3oe8YwesV435 https://teams.microsoft.com/meet/2179996647031?p=HZTDdb3oe8YwesV435

Inquiry Period June 9, 2026, 4:00pm

RTD sends responses to written inquiries

June 18, 2026, 5:00pm

Proposals due July 28, 2026, 2:00pm

If necessary, oral presentations Week Of August 18, 2026

Will be held via Microsoft Teams

RTD anticipates making final selection.

August 31, 2026

2. INSTRUCTIONS TO PROPOSERS

2.1. Work

RTD will accept proposals from qualified companies until 2:00 pm on Tuesday, July 28, 2026 via RTD's online procurement portal, OpenGov. This Request for Proposal (“RFP”) is for Ticket Vending Machine (TVM) Replacements (5% SBE Goal), per the enclosed specifications and requirements.

2.2. Cost Type

Payments are anticipated to be made on a Fixed Price basis.

2.3. Award of Contract

Award of a Contract from this RFP will be based upon Best Value competitive proposal procedures.

2.4. Period of Performance

Subject to the Termination provision of the Contract, performance shall commence as of the Effective Date (or in the event that RTD provides a Notice to Proceed to the

Contractor, the Period of Performance shall commence on the date of the Notice to

Proceed) and shall continue for eighteen (18) months (subject to the exercise of any option periods).

2.5. Options for this Contract

This Contract has the potential for eight (8) 1-year options to extend the Period of

Performance.

2.6. Small Business Requirement for Contracts with an SBE Goal

RTD has specified a SBE participation goal of 5% for the Work to be performed under the Contract. Proposers must make adequate good faith efforts to meet this goal in order to be deemed as a responsive and responsible proposer. Award of the Contract will be conditioned on meeting the requirements of this section. 49 CFR Part 26.53 and

Appendix A of 49 CFR Part 26 shall serve as the criteria for evaluating compliance with the good faith efforts requirements. Additionally, proposers are required to solicit the support and assistance of RTD’s Small Business Opportunity Office if they are unable to meet the SBE participation goal assigned to this Contract. The proposers can meet this requirement in one of two ways:

First, the proposer can meet this goal by demonstrating and documenting its commitments for participation by SBEs for at least the total percentage identified above or a percentage that exceeds the goal for the project. The SBE Contract Requirements as well as 49 CFR Part 26.53 explain the procedures that recipients/agencies such as

RTD should follow in this situation. For purposes of this section, RTD will accept SBEs that are currently certified with the RTD Small Business Opportunity Office under the

NAICS code that coincides with the Scope of Work that they will execute in this project.

All SBEs must be certified prior to the proposal submission, except in a “design-build” or

“turnkey” contracting situation, multi-year projects, or some on-call or work order projects where RTD will explain its procedure in the SBE Contract Requirements.

Second, if the proposer does not meet the SBE goal identified in this Contract or is able to only meet part of this goal, it must document adequate good faith efforts. Appendix

A to 49 CFR part 26 clearly states, “This means that the proposer must show that it took all necessary and reasonable steps to achieve a SBE goal or other requirement of this part which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient SBE participation, even if they were not fully successful.” Additionally, SBE Contract Requirements as well as 49 CFR Part 26.53 explain the good faith efforts procedures that recipients/agencies such as RTD should follow when a proposer does not meet the goal.

The SBE participation goal applies to the total value of the Contract including all pre-award negotiation results and post-award change orders/modifications. Submittals of the proposer’s SBE Plan/Program will be evaluated based on the proposer’s SBE approach, creativity, demonstrated commitment to RTD’s SBE and diversity programs, ability to successfully respond to project SBE participation goals and compliance with overall SBE program requirements as codified in 49 CFR Part 26 and RTD’s SBE

Program.

2.7. Proposals Valid

Proposals shall be valid for a duration of no less than ninety (90) days from proposal due date.

3. GENERAL INSTRUCTIONS

3.1. General

A. Each proposer is solely responsible for submitting any necessary forms and certifications that may be required by the RFP. Enclosed is a copy of the Contract contemplated for award substantially in the form to be executed.

B. A list of all holders (“followers”) of the RFP is available for view and/or print on the online procurement portal. The list is obtainable from the RFP advertisement date through the RFP close date.

3.2. Option(s)

If RTD has included the potential for options on this Contract, proposals should be adjusted to cover such option(s). The option quantities or periods contained in the proposal shall be evaluated in order to determine Contract award. When options have not been evaluated as part of the award, the exercise of such options will be considered

“sole source” procurements. RTD will evaluate proposals for award purposes by adding the total proposed price for all options to the total proposed price for the initial term of the Contract. Award of a Contract containing options shall not obligate RTD to exercise such option(s).

3.3. Addenda to RFP

In the event that it becomes necessary to revise any part of this RFP, or if additional information is necessary to enable potential proposers to make an adequate interpretation of the provisions of this RFP, an addendum to the RFP will be provided to each recipient of this RFP through RTD's online procurement portal.

3.4. Inquiries

Questions about RTD and this RFP shall be directed to Bethany Swank, Procurement

Specialist II, through RTD’s online procurement portal.

A. From the issuance date of this RFP until RTD selects a proposal for award, Bethany Swank, Procurement Specialist II, is the sole point of contact for RTD and RTD’s project team members concerning this RFP. (In this RFP and the

Contract Documents, this point of contact may be referred to as the Contract

Administrator, Contracting Officer, Purchasing Agent, Buyer, or the like.) Any violation of this condition may be cause for RTD to reject the offending proposer’s proposal. If RTD later discovers that the proposer has engaged in any violations of this condition, RTD may reject the offending proposer’s proposal or rescind its Contract award. Proposers must agree not to distribute any part of their proposals beyond RTD. A proposer that shares information contained in its proposal with other RTD personnel, RTD project team members, RTD board members, and/or competing proposer personnel may be disqualified.

B. Proposers’ questions must be submitted through RTD’s online procurement portal. All questions or requests for clarifications regarding this solicitation, including the form of the Contract, must be made during the Inquiry Period. RTD has no obligation to respond to questions or requests for clarifications that are not submitted through RTD’s online procurement portal, nor to those submitted outside of the Inquiry Period. Except as provided below, RTD’s responses to all inquiries properly submitted will be answered in the form of an addendum that will be provided to all recipients of this RFP through RTD’s online procurement portal. To the extent that Proposers request changes to the form of the

Contract, including additional terms, conditions, and agreements (such as license agreements, master services agreements, and user agreements), such requested changes must be submitted with proposals. See “Legal Notice to Proposers - Rights Reserved to RTD.”

C. If the RFP Schedule provides for a pre-proposal briefing (“Briefing”), RTD will not respond to any questions regarding the RFP until the Briefing. Firms that have received this RFP, whether present for the Briefing or not, will receive: (1) a copy of the minutes; (2) answers to all questions presented; (3) a listing of all recipients of the RFP (current to date of Briefing), and (4) a copy of the sign-in sheet from the Briefing.

If a Respondent needs assistance using the online procurement portal, Respondents may access the Help Center for vendor training guides provided by OpenGov ("Software

Administrator"). Respondents may also contact the Software Administrator using the real-time chat function on the online procurement portal (located in lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support.

3.5. Submission & Withdrawal

Respondents shall register on RTD’s online procurement portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this RFP and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a

Response in the online procurement portal, and therefore will be unable to participate, nor be considered for this RFP. Respondents must click “Draft Response” to properly begin and submit a Response via the online procurement portal.

https://help.procurement.opengov.com/en/articles/5815468-video-guides-opengov-procurement-vendor-training mailto:procurement-support@opengov.com

RTD will accept responses to this RFP electronically via the online procurement portal until 2:00 pm on Tuesday, July 28, 2026. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the online procurement portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted.

RTD and the Software Administrator are not responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like. Respondents are solely responsible for the capability of their computer system while responding to this RFP and for the stability of their internet service. Failure of the Respondent to successfully submit an electronic Response before the deadline indicated herein shall be at the Respondent’s sole risk, and RTD will not accept late and/or improperly submitted Responses. Once file(s) have been uploaded and the Submission Status shows as “Submitted,” a submission is complete. At that point, the Respondent will also receive an email confirmation from the online procurement portal. Respondents may withdraw their submittal electronically via the online procurement portal at any time prior to the scheduled due date and time for submission.

Proposals that are late will not be accepted.

4. PROPOSALS

4.1. Submission Requirements

A. Any alteration, insertion, or erasure by the proposer in the form of the RFP documents as originally prepared by RTD shall render the accompanying proposal non-responsive and may constitute cause for rejection. Conditional proposals or those that take exception to the RFP documents or Scope of Work may be treated as non-responsive.

B. Proposal Submission. RTD’s Procurement Specialist II must receive through

RTD’s online procurement portal all required documents in a format that complies with Level AA of the Web Content Accessibility Guidelines 2.1 of the

World Wide Web Consortium (W3C) Web Accessibility Initiative. Proposal submittal requirements are located in the PROPOSAL CONTENTS CHECKLIST

(FORMS TO BE SUBMITTED).

Your proposal must be received no later than the time and date set forth in the

RFP Schedule.

C. Proposal Security. The Proposer must enclose its proposal security with the proposal in the amount of five percent (5%) of the proposal amount. Acceptable proposal security shall be limited to: (a) a one-time bid bond underwritten by a company licensed to issue bid bonds in the State of Colorado; (b) a bank cashier's check made payable to RTD; or (c) a bank certified check made payable to RTD. The proposal security serves as a guarantee that Proposer will enter into a Contract with RTD if the proposal is accepted.

D. Signatures. Proposals must be signed by a duly authorized official of the firm.

Proposals submitted by consortiums, joint ventures, or teams, although permitted and encouraged, will not be considered responsive unless it is established that all contractual responsibility rests solely with one contractor or one legal entity which shall not be a subsidiary or affiliate with limited resources.

Each submittal should indicate the entity responsible for execution on behalf of the consortium, joint venture, or team.

E. Proposal Format.

1. Technical proposals should not exceed 30 pages. (One “page” is defined as one standard 8½ x 11-inch sheet of paper in Times New Roman, in no less than 12-point font.) All charts, graphic displays, etc., must be of readable https://procurement.opengov.com/portal/rtd-denver/projects/264137?section=undefined https://procurement.opengov.com/portal/rtd-denver/projects/264137?section=undefined size. Foldouts to illustrate particular items are permitted but will be included in page count. Cover letters should be no longer than two pages.

2. Submission of standard promotional material and corporate literature not specifically requested by RTD is discouraged. Any such information may not be fully considered in the evaluation.

4.2. Technical Proposal

In addition to any information required elsewhere in this RFP and in the Scope of Work, all proposals shall contain and will be evaluated based on the following sections:

A. A cover letter (maximum two pages) briefly describing the firm or firms

(including subcontractors, if any) on the proposed project team, referencing the

RFP by name and number.

B. A detailed technical proposal (maximum 30 pages) in narrative form describing the proposer and proposed team. Proposals shall include the following items in the order listed below and shall not exceed the page limit indicated above, excluding attachments. Items that will not be counted in the page limit are: the firm’s cover letter, résumés, and certifications. Proposals shall address the following:

1. Previous experience of the proposed team (including subcontractors) and key personnel in performing on projects of a similar nature and scope.

2. A demonstrated ability to perform under the Contract.

3. Firm Qualifications and Related Experience.

4. Staffing, Organization, and Management Plan.

5. Concept and Design.

6. Open Architecture Approach.

7. Schedule and Project Management Plan.

8. Technical Requirements Compliance Matrix.

C. Supplemental project information appendix, including:

1. Description, including name of client, of at least two recent projects that demonstrate successful completion of projects of similar nature and scope.

Clients may be contacted for references.

2. An organizational chart for each firm on the proposed team and résumés for all staff listed on the organizational chart.

3. Résumés of all proposed key personnel and the availability during Contract performance periods of all key personnel.

D. Completed forms and certifications required by the RFP.

E. One “Open Records” copy of your technical proposal per the Colorado Open

Records Act, C.R.S. § 24-72-200.1 et seq. (as amended), including the redaction of any confidential or proprietary information. Submit as the Open Records

Technical Proposal in the Proposal Contents Checklist (FORMS TO BE

COMPLETED).

4.3. Contract Cost Proposal

Each proposer shall submit one copy only of the information required below:

1. Cost proposals must clearly identify pricing proposed for the type of Contract to be awarded. If there are option years available, include option pricing on the cost proposal.

2. One “Open Records” copy of your cost proposal per the Colorado Open Records

Act, C.R.S. § 24-72-200.1 et seq. (as amended), including the redaction of any confidential or proprietary information. To do this you will have to export the

Pricing Form or Cost Submittal Form, redact sensitive data, and then submit it as the Open Records Cost Proposal in the Proposal Contents Checklist (FORMS TO

BE COMPLETED).

4.4. Financial Records

Each proposer shall submit one copy only of the information required below:

A. Information demonstrating to RTD that the proposer has the necessary financial resources to perform the Contract. This information should include:

1. Financial statement for the last three years (or since the entity commenced operations, if less than three years). The most recent financial statements must include either an Auditor’s Report Letter or an Accountant’s Review

Letter. The financial statements shall include Balance Sheets, Statements of

Income and Stockholder’s Equity, and a Statement of Change in Financial

Position. If the proposer is a parent or subsidiary of another entity, consolidated financial statements are also required.

B. Names of banks or other financial institutions with which the proposer conducts business; and

C. Letter of credit commitments (if any).

4.5. Only One Proposal Accepted

RTD will accept only one proposal for the Work from any one proposer. This includes proposals that may be submitted under different names by one firm or corporation.

4.6. Conflicting Information from Proposer

The information and/or pricing provided by the proposer in the required proposal will control in the event of a conflict with any information and/or pricing the proposer types into RTD’s online procurement portal when submitting the proposal.

5. AWARD PROCESS

A. Notification to Successful Proposer. Award decisions of RTD shall be reduced to writing by the Director of Contracting and Procurement, or delegate, and shall be final. RTD will notify the successful proposer, if any, by sending a notice of intent to award, which is subject to any required RTD approval. Following RTD approval, the Procurement Specialist II will initiate the Contract signature process and then issue the notice to proceed with the executed Contract.

B. Notifications to Unsuccessful Proposers.

1. Pre- and Post-Award Notices of Exclusion. The Procurement Specialist II shall notify unsuccessful proposers through RTD’s online procurement portal of exclusion from award. Requests for a debriefing must be submitted to the

Procurement Specialist II within three days of receipt of such notice.

Debriefings requested for and provided prior to Contract award shall address only the requesting proposer’s proposal; post-award debriefings may address all proposals submitted. Only one pre-award or post-award debriefing shall be provided per proposer.

2. Protests. Proposers must submit protests related to this RFP in writing to

Procurement Specialist II pursuant to the procedures set forth in RTD's procurement standards manual. Copies of RTD's protest procedures are available upon request to Procurement Specialist II. Proposers must exhaust all administrative remedies prescribed by RTD’s protest procedures before proceeding to court.

C. Evaluation Criteria. Proposals will be evaluated according to the following criteria, listed in descending order of importance:

5.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical Requirements Compliance

Matrix 0-10 Points 30

(30% of Total)

2. Base Cost Reward Low Cost 20 (20% of Total)

3. Option Year Cost Reward Low Cost 15 (15% of Total)

4. Firm Qualifications and Related

Experience 0-10 Points 10

(10% of Total)

5. Staffing, Organization, and

Management Plan 0-10 Points 10

(10% of Total)

6. Concept and Design 0-10 Points 5 (5% of Total)

7. Open Architecture Approach 0-10 Points 5 (5% of Total)

8. Schedule and Project Management

Plan 0-10 Points 5

(5% of Total)

5.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. SBE Evaluation

5% SBE goal

Pass / Fail 100 (100% of Total)

6. LEGAL NOTICE TO PROPOSERS

6.1. Buy America

Proposers must submit the appropriate Buy America certification with the proposal.

Proposals that are not accompanied by a completed Buy America certification will be rejected as non-responsive. Buy America certifications do not need to be submitted by subcontractors.

6.2. Organizational Conflict of Interest

A. The proposer shall review the attached Organizational Conflicts of Interest

Disclosure Requirements and submit its Organizational Conflicts of Interest

Certification with the proposal.

B. If the proposer prepared or assisted RTD in the preparation of a statement of work, work program, or system specifications to be used in a competitive procurement by RTD, the proposer will be ineligible to supply the same in connection with this Contract. The proposer may otherwise compete for RTD business on an equal basis with other parties.

C. Except as provided above, if RTD determines that a potential conflict exists, the proposer shall be excluded from award unless the conflict can be avoided or otherwise resolved through the inclusion of a special Contract provision or other appropriate means.

6.3. Insurance and Bond Requirements

Proposer's attention is directed to the section entitled Insurance and Bond

Requirements herein. It is highly recommended that proposers confer with their insurance carriers or brokers in advance of proposal submission to determine the availability of bonds, insurance certificates and any endorsements. The cost of such insurance and bonds shall be included in the proposal.

6.4. SBE Compliance

Proposers must make adequate good faith efforts to meet this goal in order to be deemed as a responsive and responsible proposer. Award of the Contract will be conditioned on meeting the requirements of this section. 49 CFR Part 26.53, Appendix A of 49 CFR Part 26 and SBE Contract Requirements shall serve as the criteria for evaluating compliance with the good faith efforts requirements.

6.5. News Releases

RTD’s written approval is required prior to any communication with the press or any public disclosure relating to this RFP or any subsequent awards.

6.6. Pre-Award Audit

RTD reserves the right to conduct a pre-award audit to verify labor rates, overhead rates, etc. should RTD determine that such an audit is required prior to negotiation or award of a Contract.

6.7. Cost of Proposal Preparation

RTD shall not reimburse proposers for costs incurred for preparation of proposals or required documentation.

6.8. Materials Submitted

All materials submitted shall become the property of RTD and will not be returned to the proposer.

6.9. Confidentiality

RTD is a public entity subject to the provisions of the Colorado Open Records Act, C.R.S. § 24-72-200.1 et seq. (“CORA”), and all materials submitted with this RFP, with the exception of trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data pursuant to C.R.S. § 24-72-204(3)(a)(IV), may become public records subject to inspection by the public at any time after the Contract is executed. Therefore, any confidential or proprietary information that the proposer discloses to RTD with respect to this RFP must be clearly designated as confidential or proprietary at the time of disclosure by the proposer to RTD. RTD shall not disclose properly designated information unless such information is required to be disclosed by law or court order. In the event of a legal challenge to the confidentiality of records so designated by the proposer, RTD shall make reasonable efforts to notify the proposer prior to disclosing any such information, and in some cases may tender to the proposer the defense of any action filed. By submitting a proposal under this RFP, the proposer agrees to accept such tender of defense and in all cases assumes exclusive responsibility for defending its position as to the confidentiality of the requested information. RTD is not obligated to assist in such defense, and cannot and does not guarantee that the confidentiality of records so designated will be upheld by a reviewing court. If the proposer fails to submit a copy of its redacted proposal that may be released under CORA, the proposer acknowledges that RTD has the authority to disclose, and may disclose in its discretion, any information contained in the proposal in response to a CORA request.

6.10. Rights Reserved to RTD

A. All proposers are notified that the award of a Contract pursuant to this RFP is dependent upon execution of a Contract with the successful proposer(s) and appropriation by RTD’s Board of Directors of the necessary funds. Successful proposers must be prepared to execute the Contract that is provided with this RFP. RTD has no obligation to accept requested changes to the form of the Contract . PROPOSERS’ REQUESTED CHANGES, INCLUDING ADDITIONAL TERMS, CONDITIONS, AND AGREEMENTS

(SUCH AS LICENSE AGREEMENTS, MASTER SERVICES AGREEMENTS,

AND USER AGREEMENTS), MUST BE SUBMITTED WITH PROPOSALS. At

RTD’s sole discretion, RTD may deny any requested changes submitted after the deadline for proposal submission. Requested changes must be specific (including, as applicable, section reference, reason for requested change and proposed revised language) and clearly identified in a proposal. If a proposer does not submit any requested

Contract changes, the proposer will be deemed to have accepted the terms, conditions, and requirements of this solicitation, including the form of Contract.

RTD will not accept blanket exceptions to any or all terms, conditions or requirements of this solicitation to be negotiated at a later date. At

RTD’s sole discretion, RTD may deny requested changes that are embedded by hyperlink or cited by reference in a proposal and related documents. FAILURE TO ACCEPT THE TERMS AND CONDITIONS IN

THIS SOLICITATION MAY RESULT IN A PROPOSER BEING DEEMED

NON-RESPONSIVE.

B. It is the intent of RTD to make an award within 60 days from the proposal due date; however, all proposals shall be valid for no less than ninety (90) days.

C. RTD reserves the right to reject all offers and re-solicit or cancel this RFP if deemed by RTD to be in its best interest.

D. RTD reserves the right to enter into a Contract with any proposer based upon the initial proposal or on the basis of a best and final offer without conducting oral discussions.

6.11. Prohibited Interests

A. No employee of RTD or any member of its governing body shall have any personal or financial interest, direct or indirect, in this Contract or any contract executed subsequently in connection with this Contract during his or her tenure or for one year thereafter. No director, officer, employee, or agent of RTD shall be interested in any contract or transaction with RTD except in his or her official representative capacity.

B. No member of or delegate to Congress, or resident commissioner, shall be admitted to any share or part of any Contract awarded, or to any benefit arising from it.

6.12. Competition in Subcontracting

Proposers shall select subcontractors (including suppliers) on a competitive basis to the maximum practicable extent consistent with the objectives and requirements of any

Contract awarded.

6.13. Personnel Availability

By submitting its proposal, the proposer certifies that it and each of its subcontractors possess an adequate supply of workers qualified to perform the work specified within the Contract schedule; that there is no existing or impending dispute between it and any labor organization; and that it is prepared to comply fully with prevailing wage requirements, minimum wages, maximum hours of work, and equal opportunity provisions contained in the Contract Terms and Conditions.

7. PROPOSAL CONTENTS CHECKLIST (FORMS TO BE SUBMITTED)

Note to Respondents: In order to download the submittal forms in the

"Forms to be Completed and Submittal Requirements section," Respondents must download them directly from the online procurement portal.

Please only include cost in designated "cost" sections, or cost table if provided. Any cost information submitted or duplicated in other sections may result in response disqualification.

7.1. In addition to any information required elsewhere in this Solicitation and in the Scope of Work, all responses shall contain and will be evaluated based on the following sections:

7.1.1. Name and Title of Individual(s) Authorized to Sign the Contract* Please enter the full name(s) and title(s) and email address(es) of the individual(s) authorized to sign the contract if awarded to your company. Only list multiple names if multiple individuals are required to sign.

*Response required

7.1.2. Name and Title of Respondent’s Authorized Official*

The following questions are prepared in electronic format, and the Respondent is required to respond in this format. All required certifications, documentation, and response information below shall be answered and provided by an authorized official with binding authority. Electronic selections and confirmations shall be as binding as a signature from the authorized official submitting this response on behalf of the

Respondent.

Please type the full name and title of the authorized official electronically submitting this response.

*Response required

7.1.3. I certify that I have read, understood, and agree to be bound to the terms in the General Instructions, Solicitation Instructions, Award Process, and Legal Notice in this solicitation, and that I am authorized to submit this response on behalf of my organization.*

☐ Please confirm

*Response required

7.1.4. I certify that I have read, understood and agree, on behalf of the firm submitting this response, to the terms and conditions set forth herein with the exception of any modification requests approved by RTD during the Q&A period.*

☐ Please confirm

*Response required

7.1.5. TECHNICAL PROPOSAL*

Submit your Technical Proposal per the instructions in the solicitation.

DO NOT INCLUDE ANY COST PROPOSAL INFORMATION IN YOUR

TECHNICAL PROPOSAL OR IT MAY BE DEEMED NON-RESPONSIVE.

*Response required

7.1.6. Open Records Copy of Technical Proposal

Submit your Open Records Copy of Technical Proposal per the instructions in the solicitation.

DO NOT INCLUDE ANY COST PROPOSAL INFORMATION IN YOUR

TECHNICAL PROPOSAL OR IT MAY BE DEEMED NON-RESPONSIVE.

7.1.7. Open Records Copy of Cost Proposal

Submit your Open Records Copy of Cost Proposal per the instructions in the solicitation.

THIS SECTION IS FOR COST ONLY. PLEASE DO NOT INCLUDE ANY

ADDITIONAL INFORMATION HERE.

7.1.8. Financial Supporting Documentation*

Submit your financial supporting documentation per the Financial Records instructions in the solicitation.

*Response required

7.1.9. Form of Proposal Security Being Submitted?*

☐ Bid Bond

☐ Cashier's Check

☐ Cash

☐ Certified Check

*Response required

7.1.10. Proposal Security*

A. If Contractor selected "Cashier's Check or Certified Check" above, Contractor shall Upload a copy of the signed check (front and back). Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.

B. If Contractor selected "Bid Bond" above, Contractor shall upload a fully executed bid bond obtained from an authorized Surety Company. Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.

C. If Contractor selected "Cash" above, Contractor shall deliver the cash to

Bethany Swank at 1660 Blake Street, Denver, CO, 80202 in a sealed envelope clearly labeled as Bid Security with the Project No (RFP 126FO005) and Title

(Ticket Vending Machine (TVM) Replacements (5% SBE Goal)) before the deadline to submit responses to this solicitation. The Contractor shall also upload a letter here stating that the Contractor is delivering their bid security in the form of cash. Contractor shall understand that Bid Security in the form of "Cash" not physically received in original and complete form by RTD before the deadline will be cause for disqualification.

*Response required

7.1.11. SBE CONTRACT REQUIREMENTS CERTIFICATION*

The Respondent hereby certifies that it has reviewed, understands, and agrees to comply with the requirements of RTD’s SBE Contract Requirements (the SBE Contract

Requirements may be accessed directly at https://www.rtd-denver.com/downloads/sbe-contract-requirements) and 49 CFR Part 26 for the entire duration of this Contract. The

Respondent also agrees to:

A. Comply with and implement all requirements of RTD’s SBE Contract

Requirements and 49 CFR Part 26 in the award and administration of subcontracts under this Contract;

B. Perform its obligations and shall require each Subcontractor regardless of the tier to perform its respective obligations under this Contract and the Subcontract(s) in accordance with RTD’s SBE Contract Requirements;

C. Provide each Subcontractor with a copy of RTD’s SBE Contract Requirements;

and

D. Insert all flow-down provisions in SBE Flow-Down Provision section of the

Contract into each Subcontract regardless of the tier.

☐ Please confirm https://www.rtd-denver.com/downloads/sbe-contract-requirements https://www.rtd-denver.com/downloads/sbe-contract-requirements

*Response required

7.1.12. SBE Required Enclosures*

Please download the documents available at this link https://www.rtd-denver.com/downloads/sbe-enclosures. Complete and upload the enclosures.

*Response required

7.1.13. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS*

A. The Respondent certifies to the best of its knowledge and belief that the

Respondent and each of its principals:

1. Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily or involuntarily excluded from covered transactions by any Federal department or agency;

2. Has not, within the preceding three years, been convicted of or had a civil judgment rendered against him or her for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction; violation of Federal or State antitrust statutes, including those proscribing price fixing between competitors, allocation of customers between competitors, and bid rigging; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; or commission of any other offense indicating a lack of business integrity or business honesty;

3. Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any offense described in paragraph A.2. of this certification; and

4. Has not within the preceding three years, this certification had one or more public transactions (Federal, State, or local) terminated for cause or default.

B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this Response.

☐ Please confirm

*Response required https://www.rtd-denver.com/downloads/sbe-enclosures https://www.rtd-denver.com/downloads/sbe-enclosures

7.1.14. CERTIFICATION REGARDING LOBBYING*

The Respondent certifies, to the best of his or her knowledge and belief, that:

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress, or an employee of a Member of Congress in connection with this

Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title

31, U.S Code. Any person who makes a prohibited expenditure or fails to file or amend the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.

The Respondent certifies or affirms the truthfulness and accuracy of each statement of this certification. In addition, the Respondent understands and agrees that the provisions of 31 U.S.C.A. 3801, et seq., apply to this certification.

☐ Please confirm

*Response required

7.1.15. If your company does any lobbying, explain.*

If there is no activity to report, type "No"

*Response required

7.1.16. CERTIFICATION REGARDING FEDERAL TAX LIABILITY AND RECENT FELONY

CONVICTION*

Please download the below documents, complete, and upload.

• Certification_Regarding_Fed...

*Response required

7.1.17. ORGANIZATIONAL CONFLICT OF INTEREST DISCLOSURE REQUIREMENTS*

A. Organizational conflict of interest means that, because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to RTD, or the person's objectivity in performing the Work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. Each firm responding to the Solicitation shall provide the statement described in paragraph (c). This requirement will apply individually to any of the firm’s consultants or lower-tier subcontractors that also furnish Work in performance of the Contract to be awarded.

C. The statement must contain the following:

1. Name of the firm and the number of the Solicitation in question.

2. The name, address, telephone number, and federal taxpayer identification number, if applicable, of the firm.

3. A description of the nature of the Work rendered by or to be rendered on the

Contract or related to the Contract.

4. A statement of any past (within the past 12 months), present, or currently planned financial, contractual, organizational, or other interests relating to the performance of the Contract. For contractual interests, such statement must include the name, address, and telephone number of the client or client(s), a description of the services rendered to the previous client(s), and the name of a responsible officer or employee of the firm who is knowledgeable about the services rendered to each client, if, in the 12 months preceding the date of the statement, services were rendered to RTD or any other client respecting the same subject matter of the Solicitation or directly relating to such subject matter. The client and contract number under which the services were rendered must also be included, if applicable. For financial interests, the https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/36/afa78594-4a81-4b90-a538-26fd66cb7fff_Certification_Regarding_Federal_Tax_Liability_and_Recent_Felony_Convictions.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OH5AYO4T%2F20260715%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260715T141352Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGYaCXVzLXdlc3QtMiJHMEUCIQDPihDaZETphj0eErfsIzF4vcJvIszPKwvUfZtnCFk7jgIgWp8dKGCLfKUCA9k%2BquyiNBNIMiX%2FC0ZEaDem%2BJ6O1VcqjAUILxACGgw4OTIzNjQ2ODc2NzIiDHNqPVobnaIf9gLONyrpBFWa%2BrU538fSYTWw0oUiNBLwIW2Iu%2FVG2AfAk2bD5iovbGWsXbFyN5S2mL6%2B3klSLkqNLf514zfHQtPPjftQOMaWZSY1daLOG19TvKc10%2BBniRrCL7gqwh2%2FOs53MfV%2B6g8xw%2B0z2JUqfmxCJAtOX43eK2b7Fhe4GzmDHjvUsCY75XozdJ7IqoFkxtiELagfzr7SouIuTyWhLKaT3hNh4Mx9knJMW5x6Nhux5%2BeBXbz%2Fi001xv9vR3%2B91RmBdsQDEiZfIpskBjC5fvlM50feVftWPkOX6MygD9tMqF52l1ghSf1WwIqE5oRRiXXQTwdZiyg%2BtYkCc5%2FOE2NHsokaeoKNbRTB3EsVQIU%2FfoAh2Rx5gwgSRPvv4%2Bi80f%2FiWl53%2BVy4oHftaIz18jk0gii5XOUwYhMhxnvCZvtMqgIwWSvl5%2BTaubXsG7u2Gui9dT97sz3G6AMMHDkm6I7oVoRS1oVd8Decx69Qpf2GOhHSg7b29JIUFbm28lx0iSDUX0lhCDa4nRl%2FD3xeeFOHAQCxxwhnz7g5KCMerRnnhirYrTYW1yV15%2F6DIHFChTR2P4klF%2BuPZNVoItLdpbapGBvmrdojmvYjm5xkm99W29TEg3gLt5d5VgIPgRhjoP%2FwUp7C5eb6jG4G6joDgNYB8xSdorrmpZb7YVkkdDrQnQ9FhEtpYZ%2FdPq5LgQqgPH1SAjc%2F2cZe1PSw4gnC%2BX2gq0yq1V7JnZ2VmVVM5ObbfikpttEXttedKTqbmCEE8t9FKFBjjXSghBbzM9wXggYKFkYkdWBMzO%2FcRb44UuzNBfqdtuFe6aHYwCZFOUUEMPeT3tIGOpkBqubKdQEx4F18VAdahI7%2FMZSYjyOrEBoF6jgetDdTkN7Rc9SPcp4iZjCDFeuh8lu75Vpz1WqhxCbg5OVjTHc2bmihIVM%2B%2B4Ztee0va8wirvYTvWk9HwRSnDkguk7dHEPeNFeZXgyRO9Qhk9CYy3yZknqN%2BQbrJE5e0GYkrNTgoS1b3Rxl206liRwzfHoFu8147iKuM2%2FDiF%2BZ&X-Amz-Signature=05a37e89cd35849c3c0e4f9a325d5e97d2be7ffcecf5728e7ed691934aecb7c0&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Federal_Tax_Liability_and_Recent_Felony_Convictions.docx%22&x-id=GetObject statement must include the nature and extent of the interest and any entity or entities involved in the financial relationship. For these and any other interests, enough information must be provided to allow a meaningful evaluation of the potential effect of the interest on the performance of the

Contract.

5. A statement that no actual or potential conflict of interest or unfair competitive advantage exists with respect to the Work to be provided in connection with the Contract or that any actual or potential conflict of interest or unfair competitive advantage that does or may exist with respect to the

Contract or related to the Contract has been communicated as part of the statement required by section (c).

D. Failure of a firm to provide the required statement may result in the firm being determined ineligible for award. Misrepresentation or failure to report any fact may result in the assessment of penalties associated with false statements or such other provisions provided for by law or regulation.

ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION

If the Respondent is aware of information bearing on whether a potential conflict may exist, the Respondent shall provide a disclosure statement describing this information as described in the Disclosure Requirements above.

☐ The Respondent IS aware of any information bearing on the existence of any potential organizational conflict of interest as described in the Disclosure Requirements.

☐ The Respondent IS NOT aware of any information bearing on the existence of any potential organizational conflict of interest as described in the Disclosure Requirements.

*Response required

7.1.18. BUY AMERICA CERTIFICATION*

Certification Requirement for Procurement of Steel, Iron, or Manufactured Products

The Respondent must select either the Certificate of Compliance or Certificate of Non-

Compliance below.

A. Certificate of Compliance with 49 USC 5323(j)(1)

1. The Respondent certifies that it will meet the requirements of 49 USC

5323(j)(1) and the applicable regulations in 49 CFR Part 661.5.

B. Certificate of Non-Compliance with 49 USC 5323(j)(1)

1. The Respondent certifies that it cannot comply with the requirements of 49

USC 5323(j)(1) and 49 CFR 661.5, but it may qualify for an exception pursuant to 49 USC 5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49

CFR 661.7.

☐ Certificate of Compliance with 49 USC 5323(j)(1)

☐ Certificate of Non-Compliance with 49 USC 5323(j)(1)

*Response required

7.1.19. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment*

Please download the below documents, complete, and upload.

• Telecommunications_and_Vide...

*Response required

7.1.20. Current W9 *

Please download the below documents, complete, and upload.

• 02.12_W9_updated_1822.pdf

*Response required

7.1.21. SOLICITATION STATISTICS AND CERTIFICATION OF WORKFORCE*

Please download the below documents, complete, and upload.

• Solicitation_Statistics_and...

*Response required

7.1.22. KEY PERSONNEL*

Please download the below documents, complete, and upload.

• Key_Personnel.docx

*Response required

7.1.23. The Respondent understands that any condition stated above, clarification of the above, or information submitted on or with this form other than requested will render the quotation non-responsive.*

☐ Please confirm

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/36/87650d45-1952-4f38-bcb3-fcd0c7ce43bb_Telecommunications_and_Video_Surveillance_Certification.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OH5AYO4T%2F20260715%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260715T141352Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGYaCXVzLXdlc3QtMiJHMEUCIQDPihDaZETphj0eErfsIzF4vcJvIszPKwvUfZtnCFk7jgIgWp8dKGCLfKUCA9k%2BquyiNBNIMiX%2FC0ZEaDem%2BJ6O1VcqjAUILxACGgw4OTIzNjQ2ODc2NzIiDHNqPVobnaIf9gLONyrpBFWa%2BrU538fSYTWw0oUiNBLwIW2Iu%2FVG2AfAk2bD5iovbGWsXbFyN5S2mL6%2B3klSLkqNLf514zfHQtPPjftQOMaWZSY1daLOG19TvKc10%2BBniRrCL7gqwh2%2FOs53MfV%2B6g8xw%2B0z2JUqfmxCJAtOX43eK2b7Fhe4GzmDHjvUsCY75XozdJ7IqoFkxtiELagfzr7SouIuTyWhLKaT3hNh4Mx9knJMW5x6Nhux5%2BeBXbz%2Fi001xv9vR3%2B91RmBdsQDEiZfIpskBjC5fvlM50feVftWPkOX6MygD9tMqF52l1ghSf1WwIqE5oRRiXXQTwdZiyg%2BtYkCc5%2FOE2NHsokaeoKNbRTB3EsVQIU%2FfoAh2Rx5gwgSRPvv4%2Bi80f%2FiWl53%2BVy4oHftaIz18jk0gii5XOUwYhMhxnvCZvtMqgIwWSvl5%2BTaubXsG7u2Gui9dT97sz3G6AMMHDkm6I7oVoRS1oVd8Decx69Qpf2GOhHSg7b29JIUFbm28lx0iSDUX0lhCDa4nRl%2FD3xeeFOHAQCxxwhnz7g5KCMerRnnhirYrTYW1yV15%2F6DIHFChTR2P4klF%2BuPZNVoItLdpbapGBvmrdojmvYjm5xkm99W29TEg3gLt5d5VgIPgRhjoP%2FwUp7C5eb6jG4G6joDgNYB8xSdorrmpZb7YVkkdDrQnQ9FhEtpYZ%2FdPq5LgQqgPH1SAjc%2F2cZe1PSw4gnC%2BX2gq0yq1V7JnZ2VmVVM5ObbfikpttEXttedKTqbmCEE8t9FKFBjjXSghBbzM9wXggYKFkYkdWBMzO%2FcRb44UuzNBfqdtuFe6aHYwCZFOUUEMPeT3tIGOpkBqubKdQEx4F18VAdahI7%2FMZSYjyOrEBoF6jgetDdTkN7Rc9SPcp4iZjCDFeuh8lu75Vpz1WqhxCbg5OVjTHc2bmihIVM%2B%2B4Ztee0va8wirvYTvWk9HwRSnDkguk7dHEPeNFeZXgyRO9Qhk9CYy3yZknqN%2BQbrJE5e0GYkrNTgoS1b3Rxl206liRwzfHoFu8147iKuM2%2FDiF%2BZ&X-Amz-Signature=07fa5c315ea50023da77116a34c529122d6163e85f42b37426875aace543fcfd&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Telecommunications_and_Video_Surveillance_Certification.docx%22&x-id=GetObject…