Exhibit_I_-_TVM_-_Advanced_Shipping_Notice.xlsx

XLSX spreadsheet 20 KB Posted

Attached to
Ticket Vending Machine (TVM) Replacements (5% SBE Goal)
Solicitation number
RFP 126FO005
Issued by
Denver County, Denver City, Colorado

About this file

This is an Advance Shipping Notice (ASN) instruction document for the Regional Transportation District (RTD) in Denver, Colorado, related to the Ticket Vending Machine (TVM) Replacements project. The document establishes requirements for electronic shipping documentation that vendors must submit when delivering products associated with the TVM modernization initiative. All ASNs must be submitted in Excel format to ITAM@rtd-denver.com at the time products leave the supplier's dock and must include comprehensive shipment details encompassing vendor information, customer purchase order numbers, carrier specifics, expected delivery dates and times, and barcode tracking information for all crates, boxes, and packages.

The ASN template mandates inclusion of specific data fields including vendor name, account manager contact information, customer number, order and invoice numbers, manufacturer details, product descriptions and quantities, unit and extended pricing, shipping costs, tax information, complete delivery address with postal code, shipment date, service type, tracking numbers, serial numbers, asset tags, and software license keys. This structured documentation requirement supports RTD's inventory and asset management processes for the TVM replacement project, which involves removing 185 existing machines and installing 173 new TVMs across Denver's transit system, including installations at 113 existing locations, 54 along the East Colfax Bus Rapid Transit corridor, one at Civic Center Station, and five spare units, with an option to purchase six additional machines for Denver Union Station Bus Concourse.

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liquidated_damages_memo-TVM_(1).docx DOCX document
Exhibit_E_-_Colfax_BRT_Reference_Plans.pdf PDF
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Text version

ANS Instructions

Advance Shipping Notice
Electronic shipping documents including all export documents, shipping documents and labels are required in the form of Advance Ship Notices (ASN). ASNs must be delivered electronically in Excel format to ITAM@rtd-denver.com. The ASN must include detailed shipment information designating the product details and quantities shipped, the vendor and customer PO number, the carrier and shipment specifics including the date and time of shipment and expected date and time of arrival. In addition to all standard ASN details, we require that the data in the attached Excel spreadsheet be included with every ASN. The ASN must be sent when the product has left the supplier dock. All crates, boxes and packages must have a scan-able barcode attached and that details of the barcode must be provided in the ASN for expediting receiving.

Required Data

Vendor NameAccount ManagerAccount ContactCustomer NumberOrder NumberOrder DatePurchased ByCustomer PO NumberInvoice NumberManufacturer Part NumberCategoryPart DescriptionQtyUnit PriceExt PriceShip CostSales TaxGrand TotalShip To AddressShipping CityShipping StateShipping Postal CodeShip DateService TypeTracking NumberSerial NumberManufacturer NameAsset TagSoftware License KeyEmailed ASN To
itam@rtd-denver.com

File details come from the government source that posted it. Updated .