TVCC_FMP_RFP_Limited_Engagement_04172025~1.docx
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- Attached to
- John Day Screen Shop Fish Screen Components
- Solicitation number
- S-63500-00013763
- Issued by
- Gilliam County, Oregon
About this file
This is a Request for Proposal (RFP) issued by Treasure Valley Community College (TVCC) in Ontario, Oregon, for a limited engagement update to its Facilities Master Plan. TVCC seeks qualified planning and architectural consulting firms to provide professional services that will establish a strategic framework for facilities development over the next 10-15 years, align capital development with academic priorities, and integrate considerations such as sustainability, accessibility, and infrastructure context. The scope of work includes reviewing the 2012 Facilities Master Plan, facilitating limited stakeholder engagement sessions, analyzing campus layout, producing updated conceptual drawings and phasing strategies, and delivering a concise strategic-level Facilities Master Plan Update with presentations to College leadership and the Board of Education. The project explicitly excludes detailed facility condition assessments, space utilization analysis, and classroom capacity planning. Proposals are due by June 6, 2025, and inquiries must be submitted by May 21, 2025. The contract will be structured as a Personal Services Contract under Oregon Revised Statute (ORS) 279C.100.
Evaluation of proposals will be based on strategic planning experience (25 points), understanding of project scope (20 points), qualifications of personnel (20 points), engagement methodology (15 points), cost competitiveness (10 points), and references (10 points) for a total of 100 points. Proposals must include a cover letter, firm profile, key personnel resumes, approach and methodology, work plan and timeline, fee proposal, and three references from similar planning projects. TVCC encourages participation by COBI-certified Minority, Women, and Emerging Small Businesses and operates as an Equal Opportunity Employer. The College reserves the right to reject any or all proposals and may cancel the RFP at any time. All proposal materials will become public record under Oregon law. Submissions should be sent to Darin M. Bell, Vice President of Administrative Services, via email in PDF format.
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Request for Proposal (RFP) Facilities Master Plan Update – Limited Engagement Treasure Valley Community College Ontario, Oregon Date Issued: May 6, 2025 RFP Number: 2025-02 Proposal Due Date: June 6, 2025
1. Introduction Treasure Valley Community College (TVCC), a public institution governed under Oregon law, requests proposals from qualified planning and architectural consulting firms to provide limited professional services to update its Facilities Master Plan (FMP) for the Ontario campus.
This procurement follows Oregon Public Contracting Code (ORS 279A, 279B, 279C) and Community College Rules of Procurement (CCRP). The resulting contract will be a Personal Services Contract (ORS 279C.100).
2. Background TVCC’s last Facilities Master Plan was completed in 2012. Since then, the College has experienced programmatic growth, evolving instructional modalities, and changing community needs. This limited engagement update will build on that plan to guide future capital development.
A copy of the 2012 FMP will be provided to shortlisted proposers upon request.
3. Objectives The limited‑engagement FMP will:
Provide a strategic framework for facilities development over the next 10–15 years.
Align future capital development with academic and strategic priorities.
Integrate key planning considerations such as sustainability, accessibility, aesthetics, and infrastructure context.
Update site development concepts and phasing based on current College needs.
Validate assumptions and priorities through focused stakeholder engagement.
Note: This project EXCLUDES detailed facility condition assessments, space utilization analysis, and classroom capacity planning.
4. Scope of Work The selected Consultant shall:
Review and synthesize relevant elements from the 2012 Facilities Master Plan.
Facilitate limited stakeholder engagement sessions (executive leadership, Facilities Use Committee, Board).
Analyze current campus layout and provide recommendations for long‑term site development.
Produce updated conceptual drawings and phasing strategies.
Deliver a concise, strategic‑level Facilities Master Plan Update and present findings to College leadership and the Board of Education.
5. Procurement Framework This solicitation is governed by:
ORS 279C.110 for personal services selection.
TVCC’s adopted Community College Rules of Procurement (CCRP).
TVCC Board Policy on Capital Planning and Public Contracting (available upon request).
TVCC is an Equal Opportunity Employer and encourages participation by COBID‑certified Minority, Women, and Emerging Small Businesses.
6. Proposal Requirements Each proposal must include:
Cover Letter Firm Profile and Relevant Experience Key Personnel and Roles (resumes required) Approach and Methodology for Limited Engagement Proposed Work Plan and Timeline Fee Proposal Three (3) References from similar strategic or limited‑scope planning projects
7. Evaluation Criteria Proposals will be evaluated on the following criteria (100 points total):
Strategic planning experience – 25 Understanding of project scope – 20 Qualifications of personnel – 20 Engagement methodology – 15 Cost competitiveness – 10 References – 10
8. Submission Instructions Due Date: June 6, 2025
Submit Proposals To:
Darin M Bell Vice President of Administrative Services Treasure Valley Community College Email: dbell@tvcc.cc Phone: 541‑881‑5842
Format: PDF submission via email preferred.
9. Questions and Clarifications Submit inquiries to dbell@tvcc.cc by May 21, 2025. Responses will be issued as an addendum to all prospective proposers.
10. Terms and Conditions TVCC reserves the right to reject any or all proposals.
The College may cancel this RFP at any time if deemed in its best interest.
All proposal materials become public record under Oregon law (ORS 192).
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