Mandatory Bid Proposal Form S-63500-00013763~1.docx
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- Attached to
- John Day Screen Shop Fish Screen Components
- Solicitation number
- S-63500-00013763
- Issued by
- Gilliam County, Oregon
About this file
This is a Mandatory Bid Proposal Form issued by the Oregon Department of Fish and Wildlife (ODFW) for an intermediate procurement of fish screen components through the OregonBuys platform. The solicitation requests quotes for twelve categories of specialized equipment and components, including Timken Fafnir pillow block bearings (20 units), Martin sprockets (10 units), Hub City gearbox components (4-6 units each across four line items), a Browning series gearbox (2 units), SKF U-Joints (20 units), and various SKF yokes in multiple sizes (15-50 units). All components must be delivered to the John Day Screen Shop located at 357 Patterson Bridge Road, John Day, Oregon 97845, on or before June 30, 2025. Bids must be submitted by 2:00 PM on May 29, 2025, via OregonBuys. Bidders are required to complete the mandatory form and register as suppliers in OregonBuys at no cost. The solicitation allows for reasonable substitutions at ODFW's discretion and indicates that the final order will be determined based on pricing due to budgetary constraints.
All pricing must be held firm for 30 days and should include all costs and delivery charges on a single line item grand total. Bidders must be registered in OregonBuys to conduct business with the State, and suppliers are responsible for maintaining current and accurate registration information, including appropriate commodity and service codes. No specific budget range is disclosed in the bid form. This is an intermediate procurement with no protest provisions, and the solicitation will result in a purchase order incorporating state and federal terms and conditions. Vendors should anticipate federal contracting requirements, particularly those related to grants, and ensure compliance with all technical specifications and submission guidelines outlined in the documentation.
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Text version
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
MANDATORY BID FORM
FOR OregonBuys Opportunity # S-63500-00013763
Return To: Jazmine Deckard by 2:00 PM on 5/29/2025 via OregonBuys.
REGISTRATION REQUIREMENT. Bidders must be registered in OregonBuys to do business with the State. Registration is free. To create a supplier account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see Supplier Resources: https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx.
Suppliers are responsible for ensuring that their supplier registration and information is current and correct in OregonBuys, including choosing any commodity or service codes associated with its business. ODFW shall not be responsible for defective registration or incorrect supplier information. Suppliers shall contact support.oregonbuys@das.oregon.gov with any questions or supplier registration support.
ALL GOODS MUST be delivered on or before June 30th, 2025
DELIVERY DATE PROPOSED BY BIDDER: calendar days from date of order. Failure to provide a schedule or submittal of proposed schedule dates later than those required may result in Bid rejection. Submittal of schedule dates providing for earlier delivery than required by the State will bind the Bidder, should it be awarded the bid, but shall not be considered for award purposes.
Vendor Name: Federal ID No:
Vendor Address:
| City: | State: | ZIP: | |
| Vendor Phone: | Vendor Fax: |
CONTACT NAME – TITLE (Print):
Vendor (COBID) Certification Number (If Applicable):
(Certification Office for Business Inclusion and Diversity)
All Pricing Must Be Held Firm For 30 Days Project Title: John Day Screen Shop Fish Screen Components
General Overview: The Oregon Department of Fish and Wildlife is soliciting quotes for various fish screen components, as outlined below. Components need to be delivered to ODFW, John Day Screen Schop located at the address listed below. The final order will depend on pricing due to budgetary considerations. Reasonable substitutions may be considered at the discretion of ODFW.
Delivery Location: John Day Screen Shop, 357 Patterson Bridge Road, John Day, Oregon 97845
Expected Delivery Date: On or before June 30, 2025
| Item |
| ITEM DESCRIPTION |
| Unit |
| Quantity |
| TOTAL COST |
Timken Fafnir VAK or RAK NT, eccentric collar 1 15/16" Stainless Steel Pillow Block Bearing or Equivalent
| 20 |
| Each. |
| 2 |
| Martin 80B20SS 1 15/16" bore Sprocket w/Keyway and Set Screws or Equivalent |
| 10 |
| Each. |
| 3 |
| Hub City Gearbox Left Cradle C,F 0220-00805 or Equivalent (Doesn't Need to be Aluminum Housing) |
| 4 |
| Each. |
| 4 |
| Hub City Gearbox Right Cradle D,E 0220-00803 or Equivalent (Doesn't Need to be Aluminum Housing) |
| 4 |
| Each. |
| 5 |
| Hub City Gearbox Left Paddlewheel B 0230-06965 or Equivalent (Doesn't Need to be Aluminum Housing) |
| 4 |
| Each. |
| 6 |
| Hub City Gearbox Right Paddlewheel C 0230-06977 or Equivalent (Doesn't Need to be Aluminum Housing) |
| 6 |
| Each. |
| 7 |
| Browning Series 3000 Gear box CBN3122S10AP (10:1 ratio, Foot Mount, Inline Helical, multiple reduction, input shaft 5/8", output shaft 1") or Equivalent |
| 2 |
| Each. |
| 8 |
| SKF UJ338 U-Joints or Equivalent |
| 20 |
| Each. |
| 9 |
| SKF 1 1/4" Round Yoke 10-5156 or Equivalent |
| 50 |
| Each. |
| 10 |
| SKF 1 3/8" Round Yoke 10-4293 or Equivalent |
| 20 |
| Each. |
| 11 |
| SKF 1" Round Yoke 10-4573 or UJ1521 or Equivalent |
| 15 |
| Each. |
| 12 |
| SKF 1" Square Yoke 10-0452 or UJ1539 or Equivalent |
| 20 |
| Each. |
| GRAND TOTAL (INCLUDES ALL COST & DELIVERY) |
| $ |
Signature of Vendor’s Authorized Representative:
Name (Print) ___________________________ Signature __________________________ Date ___________
ARE YOU A CERTIFIED FIRM IN OREGON?
Help Grow your Business in Oregon. Visit www.oregon4biz.com/How-We-Can-Help/COBID/
Rev 7/26/18 image1.png
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