Turf_Supplies_General_Specifications.docx

General Conditions

I. Purpose

A. The intent and purpose of this request for invitation to bid is to provide contracts for Turf Supplies on an as-needed basis for Pennsauken Township. The term of the contract will run for a two (2) year period with options, at the discretion of Pennsauken Township, for extensions as allowable under N.J.S.A 40A: 11-15.

B. The Township will purchase these supplies from the Awarded Bidder(s) on an as-needed basis. Pennsauken reserves the right to individually award each line item separately in the best interest of the Township and in accordance with the law.

II. Product

A. The quality of Turf Supplies provided must be as specified herein on the attached itemized listing.

B. The Bidder may propose a substitution as an equivalent to the items listed in the bid documents. Identify the proposed substitute on the item list and upload data sheet, cut sheets, specifications and/or descriptive literature. Manufacturer’s product info must be submitted with the bid for the substitution to be considered.

C. Information required by Pennsauken in judging an alternative shall be supplied in written form by the Bidder at the Bidder’s expense.

D. Pennsauken will take no action related to the review of alternative products until the request for substitution is made by the Bidder in writing, accompanied by complete data as to the quality and suitability of the products proposed with the bid submission in spreadsheet format to indicate how the specifications meet or exceed the specifications.

· The bidder shall submit a list clarifying any deviations or variations from the specifications, written or implied.

· Bidders not submitting a list of deviations and required substitution information, if applicable, will be presumed to have bid according to the written specifications.

· Bidder’s literature alone will not suffice to explain exceptions to these specifications.

E. Pennsauken reserves the right to reject and return any item determined to be of poor quality or otherwise unacceptable within 30 days.

III. Quantity

A. The quantity indicated for equipment and supplies is an estimate of the total yearly consumption utilized by Pennsauken. All equipment and supplies will be purchased on an as-needed basis.

B. Pennsauken is not obligated to purchase the total estimated quantities nor limited by purchases exceeding the estimated quantities. The minimum quantity for all items is zero, and the maximum quantity is determined by need and environmental conditions.

IV. Order and Delivery

A. No order may be processed without an approved purchase order from the Purchasing Department. Unauthorized purchases without an approved purchase order will not be paid.

B. All purchase quotations shall include delivery to one of the locations within Pennsauken unless prior arrangements are made in advance and indicated on the purchase order.

C. No separate delivery charges will be allowed. No fuel allowance or surcharge will be allowed.

D. Locations:

1. Pennsauken Country Club 3800 Haddonfield Road #3700 Pennsauken, NJ 08109

V. Additional Requirements

A. Safety Data Sheets must accompany all products that require such documentation.

B. Bidders are expected to examine the specifications and related documents with care and observe all their requirements.

C. The Awarded Bidder must provide a contact person, telephone number with extension, and email address to expedite the processing of the purchase order.

VI. Payment

A. Invoices will be processed for payment only after inspection and acceptance of the order shipment by an authorized representative of Pennsauken.

B. The Awarded Bidder(s) must request payment by submitting the following information to the Accounts Payable Department:

· Voucher signed by the Awarded Bidder and invoice stating the purchase order number, exact products provided and amount due.

Turf Specifications

· 5-3-2 MIX

· 5-3-2 N-P-K organic fertilizer (such as processed poultry or hen manure)

· DIVOTS MIX

· Consists of 80% to 90% USGA-specification washed silica sand, blended with 10% to 20% peat moss or super-fine compost.

· Greens mix

· 80/20 or 90/10 Sand-to-Peat Mix: The baseline industry standard. It consists of 80% to 90% by volume of washed, rigorously graded silica sand blended with 10% to 20% high-grade Sphagnum peat moss

· COMPOST

· Particle Size / Screening: Must be tightly screened to 0.25-inch or 0.375-inch minus. It must be entirely free of large wood pieces, stones, trash, weeds, or viable weed seeds.

· pH Window: Ideal range sits between 6.0 and 7.5 (unlike highly acidic peat moss, which sits between 3.5 and 4.5).

· Soluble Salts: Must have a low electrical conductivity (EC) rating. Excessive salts, frequently found in raw animal manure composts, will induce turfgrass stress or burn.

Odor: Must possess a clean, pleasant, earthy aroma indicating a fully aerobic decomposition process. Any sour or ammonia smell indicates anaerobic pockets.

· Drainage Stone

· AASHTO / ASTM No. 57 Stone: The standard civil engineering spec for general course drainage. It consists of washed, angular crushed stone (typically granite or hard river rock) ranging from 1/2-inch to 1-inch in diameter.

· Bunker Sand

· Coarse & Medium Sand (0.25 mm – 1.0 mm): Minimum of 65% to 85% of the total mix.

· Perf Pipe

· 4-inch pipe, 40-foot roll

· Solid Pipe

· 4-inch pipe, 40-foot roll

· Surrounds Sod

· Tall Type Turf Fescue, cut at 2.5 inches

· Greens Sod

· Bent grass greens, cut at 0.125 inch

· 50/50 Sand–Compost Blend Specification

· Material Description Provide a homogeneous soil amendment blend consisting of:

· 50% by volume USGA-grade dried topdressing sand

· 50% by volume mature, screened organic compost Materials shall be thoroughly blended before delivery and free of debris, stones larger than 3/8 inch, roots, construction waste, and other foreign materials.

Sand Requirements Sand shall conform to the recommendations of the United States Golf Association for topdressing sand and shall:

· Be clean, washed, and kiln-dried.

· Contain a minimum of 90% sand-sized particles.

· Have particle size distribution suitable for turfgrass root-zone applications.

· Be free of clay lumps, organic contaminants, and deleterious materials.

· Exhibit a pH between 6.0 and 8.0.

Compost Requirements Compost shall:

· Be derived from vegetative yard waste, leaf compost, or approved organic feedstocks.

· Meet applicable standards of the US Composting Council.

· Be mature and stable.

· Have an organic matter content of 35–65%.

· Have a carbon-to-nitrogen ratio between 10:1 and 25:1.

· Be screened through a 3/8-inch screen or finer.

· Be free of viable weed seeds, pathogens, trash, and contaminants.

· Have soluble salts less than 6.0 mmhos/cm.

Blend Requirements The finished blend shall:

· Contain 50% sand and 50% compost by volume.

· Be uniformly mixed with no visible segregation of materials.

· Have a pH of 5.8–7.5.

· Contain no stones larger than 1/2 inch.

· Be friable and workable under normal moisture conditions.

· Exhibit good drainage while retaining adequate moisture for plant establishment.

Quality Assurance Contractor shall submit:

· Source information for sand and compost.

· Recent laboratory analysis of both materials.

· Particle size distribution for sand.

· Compost maturity and nutrient analysis.

· Sample of blended material upon request.

· USGA Dried Topdressing Sand Specification

The sand component shall consist of clean, washed, kiln-dried silica sand meeting USGA recommendations for putting green rootzone and topdressing applications. Sand shall be free of organic matter, clay lumps, deleterious materials, shell fragments, and contaminants.

A minimum of 50% of particles should be in the medium-sand fraction (0.25–0.50 mm), with 15–40% in the coarse-sand fraction (0.50–1.00 mm). Particles larger than 1.0 mm should be minimized.

Testing Requirements The supplier shall provide current laboratory test results from an accredited soil laboratory showing:

· Particle size analysis (ASTM or USGA methods)

· Uniformity Coefficient (CU)

· pH

· Percent gravel

· Percent silt and clay

· Moisture content at shipment

Blend Requirement The finished product shall consist of:

· 50% USGA dried topdressing sand by volume

· 50% mature screened organic compost by volume The blended material shall be mechanically mixed to achieve a uniform product with no visible segregation of sand and compost.

“Sand source shall remain unchanged throughout the project. Substitution of sand sources after approval shall require new laboratory testing and written approval by the Owner.”