TURF FIELD MAINTENANCE EQUIPMENT SOW FINAL 10 Jun 25.pdf

Statement of Work (SOW)

FITNESS CENTER FIELD TURF MAINTENANCE EQUIPMENT

Bldg. 455, 5th FSS/FSVS MINOT AFB, ND 58705 6/20/2025

Version 1.0

1. INTRODUCTION

1.1. MISSION NEED

1.2. BACKGROUND

1.3. SCOPE

2. GENERAL REQUIREMENTS

2.1. TECHNICAL REQUIREMENTS………………………………………………………………………………………………2

3. DELIVERABLES

4. EQUIPMENT SPECIFICATIONS:

5. RECORDS MANAGEMENT

1. INTRODUCTION

Minot AFB is home to two major Air Force Units: The 5th Bomb Wing and the 91st Missile Wing. Minot AFB is located approximately 13 miles north of Minot, North Dakota and approximately 120 miles north of the North Dkota State Capital, Bismarck. The Mcadoo Fitness and Sports Center provides a full-service fitness center, operates 5 intramural and 3 extramural leagues, and supports the fitness and morale 12,000 base residents.

1.1. MISSION NEED

The Field Turf has specific maintenance requirements to ensure surface longevity and safety.

A major requirement is a Turf Grooming System that comprises of several different mechanisms that cleans and sterilizes the surface. The Fitness Center requires the equipment items specified in this document to effectively accomplish the cleanings.

1.2. BACKGROUND

In November 2024, Minot AFB opened the “bubble dome”, a temperature-controlled facility that contains a full-size Field Turf football field and surrounding track. The Field Turf supports activities year-round.

1.3. SCOPE

The intent of this requirement is to provide service and maintenance to keep the Field Turf intact and provide a safe, clean playing turf surface for Minot AFB Patrons. This requires the contractor to provide all equipment items that meet the standards specified in this statement of work.

2. GENERAL REQUIREMENTS

The contractor shall ensure compliance with all outlined requirements to maintain the optimal performance and safety of the field turf surface. All tasks must be performed in accordance with manufacturer’s guidelines to meet the needs of the Field Turf at Minot AFB, ND 58705.

2.1. TECHNICAL REQUIREMENTS

2.1.1. All equipment shall meet all federal, state, and local codes, as well as the manufacturer’s guidelines. All technical requirements outlined in the operating and service manuals.

3. DELIVERABLES:

3.1.Contractor format for the deliverables is subject to Government acceptance. All deliverables shall be produced using recommended and/or specified software tools/versions as accepted by the Government. All documentation, data generation, data, test materials, documents note, records, software tools acquired and/or software produced by the Contractor and parts/materials under this PWS shall become the property of the U.S, Government which shall have unlimited rights to all materials and determine the scope of publication and distribution.

3.2.The contractor shall be required to deliver electronic copies of all documents, notes, records, parts, and software to the Government upon termination of the contract services or expiration of the contract period. To the fullest extent possible, the Contractor shall use processes taking full advantage of electronic storage, distribution and manipulation of information

4. EQUIPMENT SPECIFICATIONS:

4.1. The new equipment and parts must meet all requirements specified in Appendix I.

4.2. Contractor shall provide customer service to assist with troubleshooting and maintenance assistance.

4.3.Contractor shall provide a warranty on all products.

5. RECORDS MANAGEMENT

5.1.All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, which can be provided by the Base Records Manager or CO upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Installation Records Management Office (5 BW/IPR), 701-723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.