Pre-Bid_RFI_Oct_Yellow_Ribbon_Log_09-12-2018_pt_3.pdf

Date: RFI No.

RFP Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

8/16/2018 1

I am currently reviewing the above mentioned solicitation and would like to know if there is a specific radius in which you would like to have this Yellow Ribbon event.

The event must be in the Tulsa, OK Metropolitan Area.

8/23/2018 2

I noticed that there are two separate dates for this solicitation, therefore, I’d like to confirm that you will not require the same venue to be used for each event.

There will only be one event being held and that will be on October 19th.

8/23/2018 3 Do the rooms need to be included with the quote?

Per Yellow Ribbon instruction any amount of rooms over 25 must be contracted out and blocked via contract with the vendor instead of having the member book them and pay with their GTCs.

8/28/2018 4 Can you please clarify the number of sleeping rooms needed for the self pay block? The SOW says two different numbers (3 & 5 rooms) the number of sleeping rooms needed for the self-pay block is Five (5) Rooms.

9/11/2018 5 The statement has 2017 date, I just want to confirm that it was a typo and you’re still looking at October 19th, 2018.

The correct date is October 19th, 2018

9/12/2018 6

We’re very much interested in hosting this conference, but we don’t have this many breakout rooms available on October 19th, so I just want to double check that you will need 11 breakout rooms.

We can bring the breakout rooms down to 5 rooms, not 7, but they would need to fit 50 people comfortably and one would need to be setup in rounds tables. We do however still need three childcare rooms, a general session room to hold roughly 250 -300 members, a command center space with meeting style setup, and a counseling space with meeting style setup.

Pre-Bid RFI Log for October 2018 Yellow Ribbon

9/12/2018 7

Hello! Based on your last modification of this solicitation with the Q&A- I have two questions-

Are you now saying that you ONLY need:

• 1 General Session for 300 set in rounds

• 4 Breakout rooms for 50 set in classroom or theater

• 1 Breakout room for 50 set in rounds

• 3 childcare rooms to accommodate a total of 80 children

• 1 Command center- boardroom

• 1 counseling space

• 1 Vendor area Versus the original 8 total breakout rooms with AV?

In addition- if that is the adjustment - now you only need for AV:

• General Session- Lectern or podium, projector, screen, microphone, house sound connections and

WIFI

• 5 Breakout rooms (versus 8) with- projectors, screens, microphones, house sound connections and

WIFI

• 3 TV/DVD combos for the 3 childcare rooms

Yes, the needs stated below are correct.

9/12/2018 8

Just accessed update 3 for the subject solicitation dated today and wanted to verify the per diem rate for rooms applicable to this event. Based upon the 2019 per diem rate charts which begin October 1, 2018; the per diem increased a modest $1 to $94.

Should we use the FY18 or applicable FY19 rate outlined by GSA?

The FY19 rate should be used as outlined in GSA.

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