Pre-Bid_RFI_Oct_Yellow_Ribbon_Log_09-12-2018.pdf

Date: RFI No.

RFP Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

8/16/2018 1

I am currently reviewing the above mentioned solicitation and would like to know if there is a specific radius in which you would like to have this Yellow Ribbon event.

The event must be in the Tulsa, OK Metropolitan Area.

8/23/2018 2

I noticed that there are two separate dates for this solicitation, therefore, I’d like to confirm that you will not require the same venue to be used for each event.

There will only be one event being held and that will be on October 19th.

8/23/2018 3 Do the rooms need to be included with the quote?

Per Yellow Ribbon instruction any amount of rooms over 25 must be contracted out and blocked via contract with the vendor instead of having the member book them and pay with their GTCs.

8/28/2018 4 Can you please clarify the number of sleeping rooms needed for the self pay block? The SOW says two different numbers (3 & 5 rooms) the number of sleeping rooms needed for the self-pay block is Five (5) Rooms.

9/11/2018 5 The statement has 2017 date, I just want to confirm that it was a typo and you’re still looking at October 19th, 2018.

The correct date is October 19th, 2018

9/12/2018 6

We’re very much interested in hosting this conference, but we don’t have this many breakout rooms available on October 19th, so I just want to double check that you will need 11 breakout rooms.

We can bring the breakout rooms down to 5 rooms, not 7, but they would need to fit 50 people comfortably and one would need to be setup in rounds tables. We do however still need three childcare rooms, a general session room to hold roughly 250 -300 members, a command center space with meeting style setup, and a counseling space with meeting style setup.

Pre-Bid RFI Log for October 2018 Yellow Ribbon

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