TU-2608 Water Treatment Program Final.pdf

Invitation for Bid

Procurement

TU-2608 Water Treatment Program- towson.edu/procurement

WATER TREATMENT PROGRAM

SOLICITATION NO.: TU-2608

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov

ISSUING OFFICE

Procurement Department

8000 York Road Towson, MD 21252-0001

PROCUREMENT OFFICE LOCATION

Administration Building

7720 York Road, 4th Floor Towson, MD 21204

CAMPUS LOCATION: Directions to the university and a campus map can be found at the following link: http://www.towson.edu/maps/index.html

PARKING INFORMATION: Free 20-min. Parking meters are available near the 1st-floor building entrance.

Please visit the following link for more information: http://www.towson.edu/parking/visitors/index.html

MINORITY BUSINESSES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION

https://procurement.maryland.gov/ https://emma.maryland.gov/ http://www.towson.edu/maps/index.html http://www.towson.edu/parking/visitors/index.html

TU-2608 Water Treatment Program - towson.edu/procurement

KEY INFORMATION SUMMARY SHEET

IFB Issue Date: November 5, 2025

Procurement Officer: Mike Yeager

Phone: 410-704-2697 Email: mikeyeager@towson.edu

Bids are to be sent to: Submit on emma.maryland.gov

To submit a bid, bidders must first register on emma.maryland.gov

Pre-Bid Conference/Site Visit: November 12, 2025, at 10:00 AM Local

Time. Room 132 General Services Building located at 300 W. Towsontown Blvd. See Exhibit P RSVP by November 11, 2025.

Questions Due Date and Time: November 18, 2025, at 2:00 PM Local Time

Bid Due (Closing) Date and Time: November 25, 2025, at 2:00PM Local Time

Primary Place of Performance: Towson University 8000 York Road Towson, MD 21252

Contract Type: Firm Fixed Price

Contract Duration: Three (3) year base term w/two (1) years renewal option periods

The University is committed to ensuring that persons with disabilities have equally effective opportunities to participate in and benefit from the University's programs and services. Persons who may require reasonable ADA accommodations should contact the Issuing Office at 410-704-2171 at least five (5) days prior to any meeting scheduled in connection with this solicitation.

mailto:mikeyeager@towson.edu mailto:dedet@towson.edu mailto:dedet@towson.edu

NOTICE TO BIDDER/OFFERORS

To help improve the quality of bid and proposal solicitations and to make our procurement process more responsive and "business friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please return your comments with your bid, proposal or "no bid," response, as the case may be.

Thank you for your assistance.

Solicitation No.: TU-2608 Solicitation Title: Water Treatment Program

If you have responded with a “no bid” please indicate the reasons below (check applicable boxes):

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we normally provide.

We are inexperienced in the work/commodities required.

The specifications are either unclear or too restrictive (explain below).

The scope of work is beyond our current capacity.

Doing business with Maryland Government Agencies is simply too complicated (explain below).

We cannot be competitive (explain below).

Time allotted for completion of the bid/proposal response is insufficient.

Start-up time is insufficient.

Bonding/insurance requirements are prohibitive (explain below).

MBE requirements (explain below).

Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)

Prior experience with Towson University contracts were not profitable or otherwise unsatisfactory (explain below).

Payment schedule too slow.

Other:_______________________________________________________________________________

Explanation:_______________________________________________________________________________

If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:

Remarks:_________________________________________________________________________________

Bidder/Offeror Name: _______________________________________________________________________

Contact Person: ____________________________________________________________________________

Signature: _______________________________________________________ Date:__________________

Address:__________________________________________________________________________________

Email: __________________________________________________________ Phone:________________

TABLE OF CONTENT

SECTION I. CONTRACTOR REQUIREMENTS: SCOPE OF WORK

A. Summary Statement B. Bidder’s Minimum Qualifications C. Licenses And Qualifications of Bidders D. Responsibilities and Task E. Administration F. Addition/Deletion of Buildings and Areas G. Additional Services H. Material Costs Associated with Additional Services I. Invoices J. Deliverables K. Operating Specifications

SECTION II. INFORMATION FOR BIDDERS

A. Issuing Office and Procurement Officer B. Pre-Bid Conference and Site Visit C. Questions and Inquiries F. Bid Due Date and Time H. Procurement Method I. Award J. Multiple Bid or Alternate Bids

SECTION III. GENERAL INFORMATION FOR BIDDERS

A. Purpose B. Revisions to IFB C. Pre-Bid Modification or Withdrawal of Offers D. Cancellations of Solicitation/Rejection of all Bids E. Incurred Expenses F. Arrearages G. Verification of Registration and Tax Payment H. Economy of Preparation I. Public Information Act Notice L. Execution of Bids M. Discrepancies, Explanations and Clarifications N. Order of Precedence O. Required Contract Provisions P. False Statements

Q. Payment to the Contractor R. Vendor Electronic Funds Transfer Registration S. Reciprocal Preference T. Non-Visual Access U. Intergovernmental Cooperative Purchasing V. Parking W. Smoking

SECTION IV BID SUBMISSION REQUIREMENT AND INSTRUCTIONS

A. Organization of Bids B. Submittal Requirements Checklist C. Contract Affidavit

D. Evidence Of Bidder Responsibility

Informational Purposes:

Exhibit A – Required Contract Provision Exhibit A1 – Environmental Health and Safety Requirements Exhibit C – Contract Affidavit Exhibit D – Sample Agreement

Submittal Required Documents:

Bid Pricing Form

Exhibit B – Bid/Proposal Affidavit Exhibit F – Company Profile Exhibit G – Firm Experience Exhibit K - Addenda Acknowledgement

TU-2608–Water Treatment Program - towson.edu/procurement Page | 1

SECTION I. CONTRACTOR REQUIREMENTS: SCOPE OF WORK

A. Summary Statement

Towson University (TU) is issuing this Invitation for Bids (IFB) to procure the services, of a qualified, contractor to perform chemical treatment to the central power plant and condensate systems specified in this IFB, from a Contractor between the successful bidder(s) and TU. The Contractor, shall provide Towson University with a full-service contract to furnish all equipment, chemicals and services required to provide an effective and efficient chemical treatment program to the Central Power Plant Boilers and Condensate System, and the Outlying Boilers, Cooling Towers and Closed Water Systems.

The work includes running control tests, adding chemicals, ensuring proper controller and pump function and maintaining records of water chemistry and chemical usage.

1. Central Plant Boilers and Condensate Systems chemicals shall include:

• A primary, polymer based scale inhibitor, which contains a low molecular weight anionic polymer with carboxylate and sulfonated polystyrene groups. This product shall have a simple chemical field test, one not based upon the development of turbidity in the test sample. This primary polymer based scale inhibitor product shall also contain a polyoxypropylene-polyoxyethylene block co-polymer surface tension reducing agent (defoamer), a phosphinocarboxylated high molecular weight co-polymer; and a dysfunctional block co-polymer for crystal threshold modification.

• A supplemental sludge conditioner containing a neutralized salt of a ter-polymer composed of a strong acid functionality, a monoportic weak acid functionality and a non-ionic functionality. This supplemental sludge conditioner shall be formulated such that if it is used at a specific ratio of 1 gallon of supplemental sludge conditioner to each 4 gallons of the primary scale inhibitor (i.e. 1:4 by volume), the supplemental inhibitor shall be in its proper application range to effect removal of previously formed boiler waterside deposits.

• An alkalinity builder consisting of a solution of sodium or potassium hydroxide in minimum strength (15%) and of maximum strength (19%), by weight of sodium or potassium hydroxide.

• Oxygen scavenger shall be comprised of a mixture of liquid sodium metabisulfate and sodium sulfite and be 99% active ingredients.

• A blended neutralizing amine product, containing at least two amines for condensate line treatment designed for protection of short, medium and large run systems. This product shall be acceptable for use in boilers whose steam might be used for cooking (or direct air humidification) per CFR 173:310. This product shall not contain Diethyl amino Ethanol.

2. The Contractor shall furnish all water treatment chemicals and services for the Outlying Hot Water

Boilers, Steam Boilers, Steam to Hot Water Converters, Cooling Towers and Closed Water Systems to accomplish the following:

• Minimize corrosion, scale deposits, fouling and biological growth, thereby optimizing water and energy use and minimizing maintenance and equipment replacement.

• Monitor program results and make appropriate recommendations.

• Train University personnel on basic water treatment as requested.

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3. The Contractor shall provide a service representative who shall effectively implement the water treatment program and follow up with regular scheduled service visits.

TU does not guarantee the Contractor that their services will be used consistently. The quantity provided in the bid form are for bidding purposes only. Approval of actual work schedule is at the sole discretion of TU depending on the requirement of TU. A list of locations where work shall be performed can be found in the IFB.

Bidders, either directly or through their subcontractor(s), must be able to provide all services and meet all of the requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

• Work shall be performed during normal business hours, 7:00 a.m. to 4:30 p.m., Monday through Friday. Prior arrangements must be requested and approved to any exception to the above normal working hours. Approved services performed outside of normal working hours without prior approval will not be paid.

• This Contract also includes an emergency callback service. TU may contact the Contractor

24 hours a day, seven days a week to report an emergency service request. Contractor must respond via phone within one (1) hour of the service request and advise the start time of the required on-site corrective action. The Contractor shall notify the Contract Manager or Designee upon arrival and when the work is complete. Emergency service shall be available 24 hours a day, 365 days of the year throughout the contract term and billed separately.

• To ensure prompt response to service requests and emergencies, Contractor staff, equipment and other resources shall be located close enough to the University to have a technician on campus within 2 hours.

B. Bidder’s Minimum Qualifications

The Bidder must provide proof with its Bid that the following Minimum Qualifications have been met.

a) The Bidder shall have a minimum of five (5) consecutive years’ experience providing chemical treatment to central power plant and condensate systems similar in size, scope and complexity and as detailed in the IFB.

b) As proof of meeting the minimum requirement, the Bidder shall submit with its Bid, the firm’s experience and three (3) references from companies that can attest to the bidder’s experience within the past five (5) years.

TU reserves the right to request additional references or utilize references not provided by a Bidder.

c) By acknowledging, the Bidder shall maintain a laboratory for their own chemical manufacturing and blending. The laboratory shall have the capability for water, deposit, corrosion coupon, microbiological analysis and metallographic failure analysis, as well as capacity of Anion exchange resins and relative population density analysis.

C. Licenses And Qualifications of Bidders

• All personnels shall be properly licensed and certified to handle and analyze water treatment programs similar in size, scope and complexity and as detailed in the IFB.

NOTE: The Bidder shall submit copies of current licenses and certifications in Chemistry and Chemical Engineering with its bid.

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D. Responsibilities and Task

Provide all labor, material, supplies and equipment necessary to perform chemical treatment to the central power plant and condensate systems specified in this IFB within all buildings and in designated areas in and around the Towson University campus.

E. Administration

The University is divided into two (2) operating programs, 07 and 08. Program 07 consists of the Administrative and Academic buildings. Program 08, also known as Auxiliary Services, is responsible for all residence and dining facilities as well as the University Union, West Village Commons, Towson University Marriott Conference Hotel and Unitas Stadium complex.

Academic And Administrative Buildings Program 07

7400 York Road Dowell Health Center Media Center 7800 York Road Enrollment Services Power Plant Administration General Services Psychology Burdick Hall Hawkins Hall Stephens Hall Center for the Arts Lecture Hall Towson Center College of Liberal Arts Linthicum Hall Van Bokkelen Cook Library

Auxiliary Services Buildings Program 08

Childcare Center Prettyman Hall Unitas Stadium/Field House Glen Dining Hall Richmond Hall University Union Newell Hall Scarborough Hall Ward Hall Newell Dining Hall 10 West West Hall Carroll Hall Marshall Hall West Village Commons

F. Addition/Deletion of Buildings and Areas

From time to time, the University may add or delete buildings or areas from the contract, temporarily or permanently. Any change to the building areas requires contract modification.

G. Additional Services

During the course of this contract the Contractor may be requested to perform additional services. The Contractor agrees to perform such services, upon the request of the University’s designated Manager at the hourly rate submitted on the Bid/Price Proposal form. The estimated number of hours for additional services is 40 hours annually

H. Material Costs Associated with Additional Services

• Material costs that are reimbursed to the Contractor as part of an Additional Services request shall be based on the cost of materials to the Contractor from his usual sources of supply with all usual

Page | 4 trade practice discounts deducted. The mark-up for material, combined overhead and profit, shall not exceed three (3) percent of material costs.

• The Contractor shall make every effort to obtain materials at the least cost possible. Material costs shall include sales taxes or other taxes to which materials furnished under the Contract are subject by law. There shall be no mark-up on tax.

Material from Contractor Stock:

• Material taken from the Contractor’s stock shall be billed at the current market replacement costs as delivered to the Contractor, plus the Contractors mark-up for materials.

Note: that a special fee or merchandising fee for material taken from stock is not allowed under this Contract.

I. Invoices

a. Payments to the Contractor pursuant to this contract shall be made no later than 30 days after the University’s receipt of a proper invoice from the Contractor. All invoices shall be submitted to StraTUsAPinvoices@towson.edu upon completion and acceptance of work to Towson University, Accounts Payable Department as instructed on the Purchase Order.

b. All invoices shall be submitted quarterly. NOTE: A separate invoice shall be submitted for the Central Power Plant Boilers, Academic and Administrative (Program 07), and Auxiliary Services (Program 08) buildings, and the Towson University Marriott Hotel. All invoices shall be itemized and include all location-specific service tickets and related correspondence if applicable.

c. Each invoice shall be on contractor letterhead and include the following:

(1) Purchase order number (if applicable) and Contract Number

(2) Price breakout in accordance with Contract pricing, including all back-up documentation e.g. – daily work tickets listing position, number of hours worked, receipts for materials and rental equipment etc.

(3) Building name(s)

(4) Date services were completed

(5) Service tickets with applicable university signature

(6) Contractor Federal Tax I.D. Number

J. Deliverables

1. Emergency Demand Visits (within 24 hours) The Contractor shall provide emergency testing and inspection services promptly when called by the University’s representative. Such services shall be performed at no extra charge.

2. Training

• The Contractor shall provide training for University personnel. Training shall include both classroom and field training. Training shall encompass theory, testing and control and safety.

• A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be established within the first thirty (30) days of start of the contract. Ten (10) copies shall be provided to the HVAC Manager, two (2) copies to the Chief Engineer, and one (1) copy to the Facilities Support Manager.

3. Reporting mailto:StraTUsAPinvoices@towson.edu

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The Contractor shall compile a written report and review it with the HVAC Manager and Chief Engineer at the end of each visit. The report shall contain the test data and a description of conditions at the time. Any recommendations to improve the program shall be included in the report. One (1) copy of the report shall be provided at each water treatment station in a suitable water resistant enclosure. The report shall be used by field personnel as a reference. One (1) copy of all Power Plant boiler reports shall be provided to the Chief Engineer. One (1) copy of all outlying systems reports shall be provided to the HVAC Manager and to the Chief Engineer. In addition, a review of the complete program shall be written and presented to the Chief Engineer and the HVAC Manager annually.

4. Test Equipment All equipment and reagents required to perform tests to control the programs shall be new and supplied by the Contractor.

5. Feed and Control Equipment The Contractor shall supply and maintain all chemical feed and control equipment. Each cooling tower requires the following equipment:

• Web-based controller connected to a web-based Controller Program through an Ethernet port.

University access to the web-based program shall be included at no charge. The controller shall monitor and provide alarms through email accounts for the following:

• Conductivity Monitoring

• Chemical Inhibitor Residual Monitoring

• Corrosion Monitoring

• Hard Scale Monitoring

• Biofilm Monitoring

• Inhibitor tank, secondary containment vessel and pump.

• Two (2) alternating biocide tanks, two (2) secondary containment vessels and two (2) pumps

• Contractor shall replace all bleed solenoid valves with 110v motor actuated ball valves.

Function of the actuator is normally closed by spring and powered open.

All feed and control equipment for all cooling towers shall be piped so that all piping is installed level and plumb, neatly run and properly supported. Scheduling of installation shall be approved by the HVAC Manager. All installation shall be to the satisfaction of the HVAC Manager and Chief Engineer.

All cooling towers, the Power Plant Closed Chilled Water Loop, the Center for the Arts Closed Heating Water Loop, and the General Services Closed Heating Water Loop shall include the installation and monitoring of coupon racks. All coupon racks shall include copper and steel coupons and the General Services shall also include an aluminum coupon. During each cooling tower service, all equipment including meters, pumps, tanks and associated piping shall be cleaned of dust, chemical spillage and other debris. In addition, the bidder shall clean out the pumps and flush the feed lines at the end of each season

6. Chemical Delivery and Storage The Contractor shall ensure that a sufficient stock of chemicals is always on hand at each location where a chemical is used. Double walled spill containment containers shall be supplied for all tanks and stock. All empty containers shall be picked up and properly disposed of by the Contractor.

All chemicals shall be delivered and applied by the Contractor. This includes transfer to chemical feed tanks and application to cooling towers and shot feeders.

Page | 6

All chemical containers utilized on this contract shall be stored in double walled containers or in chemically inert secondary containment devices that are capable of containing 10% of the total volume of chemicals or 100% of the volume of the largest container stored in the containment device, whichever is greater.

7. Compliance with Regulations The Contractor shall comply with all regulations pertaining to the sale, application and storage of chemicals. These include EPA, NIOSH, etc. Boiler chemicals must have FDA approval. All chemically treated water discharged into the University’s sanitary water system by the Contractor shall be within a pH range of 6 to 10.

8. Material Safety Data Sheets (MSDS)

• At the start of the contract the Contractor shall provide to the HVAC Manager and Chief

Engineer a written statement signed and certified that all products used at the University meet the requirement called for within these specifications. Any variations from these specifications must be approved by the HVAC Manager and Chief Engineer.

• MSDS shall be supplied at each location where there are chemicals stored and a copy shall be kept at the Facilities Support Services and the Environmental Health & Safety Offices.

• New Chemicals - Prior to the introduction of new chemicals for this contract, a complete MSDS shall be provided to Towson University and be approved by the Department of Environmental Health & Safety (EHS).

• The Contractor shall provide notebooks containing MSDS forms for all chemical compounds used at the University as follows: One (1) to the HVAC Manager, one (1) to the HVAC Supervisor, two (2) to the Chief Engineer, and one (1) to the Environmental Health & Safety Department. The Contractor shall provide mandatory MSDS folders at each site where their chemicals are added to any system or are stored at the University.

Prohibitions: No product used at Towson University shall contain any of the following chemicals:

Diethylamine Ethano, DEAE- Streamline Treatment;

Hydrazine;

EDTA, acid or salt forms; and NTA, acid or salt forms.

9. Performance Assurance

The Contractor shall guarantee that the cooling water treatment program shall maintain the corrosion rates of 1.0 mpy or less for mild steel and 0.1 mpy or less for copper at the water conditions specified.

If the specified water qualify parameters is maintained, and the equipment opens up dirty, the Contractor shall clean the equipment at no additional charge to the University. This includes draining, flushing, refilling, and adding new chemicals.

The biological control in open systems shall be maintained at levels established by the Cooling Tower Institute (www.cti.org).

10. Chemical Program The open cooling tower program shall include a deposit and corrosion inhibitor with phosphonate, polymers, tolytriazole and other corrosion inhibitors as required. All corrosion inhibitors shall be bio-degradable. Chromate or zinc-based programs in open systems are not acceptable. The open cooling tower inhibitor must be capable of maintaining a minimum of 4-6 cycles of concentration.

The closed chilled and dual temperature water loops shall be treated using a molybdate based http://www.cti.org/

Page | 7 chemical. The closed heating water loops shall be treated using a nitrite-based chemical. The General Services closed heating loop shall use chemicals to protect both copper and aluminum.

The Contractor shall periodically alternate Cooling Tower biocides to avoid the development of resistant strains of microbes.

NOTE: Chemical Disposal: Chemicals utilized under this contract shall not be disposed of via the sanitary sewer system. The Contractor shall be responsible for disposing of all waste/surplus chemicals off campus.

11. Backup Representative An additional representative from the Contractor shall be familiar with the programs and systems at Towson University in case he or she is required to fill in. A representative of the Contractor shall be available within twenty-four (24) hours in case of emergency. Towson University personnel will not be available to escort any contracted employees that are not familiar with the campus. The Contractor shall train all employees that will be involved in this contract as to each treatment location.

K. Operating Specifications

1. Repairs and/Adjustments Outside the Scope of the Contract

• Upon determination by the Contractor that repairs are necessary and are not their responsibility, the Contractor shall provide written notification of the problem and proposal containing a cost for the repairs to the HVAC Manager or Chief Engineer. The University may then elect to issue a non-contractual work order for the repairs priced per B, 4. Additional Services. All invoices for the repair shall indicate the work order identification number. Any work performed without prior notification or approval shall not be the responsibility of the University.

• Minor adjustments to the system equipment shall be made during the test and inspection visits at no additional cost to the University. If, during an inspection, the Contractor determines that repairs, modifications or system relocation is necessary, the Contractor shall bring such changes to the HVAC Manager and Chief Engineer’s attention in writing along with a time, and material estimated cost. (See B., 4. Additional Services). No action shall be taken without prior approval by the HVAC Manager or Chief Engineer.

2. Inspection Schedule

• The Contractor shall schedule routine service visits with the HVAC Manager and Chief Engineer.

• The report submitted by the Contractor as required in this Section of these specifications shall serve as a service ticket indicating the work accomplished.

• The Contractor shall confer with the HVAC Manager and Chief Engineer on the sequence of work prior to the beginning of the contract.

3. Implementation

The implementation of the program shall be designed to provide a smooth effective initiation of the Contractor's program and to consist of at least the following:

• All liquid chemicals utilized provided by the Contractor shall be "point of use" bulk storage/containment tanks. Transfer of the liquid products to the bulk tanks shall be accomplished by the Contractor. Towson University personnel shall not handle liquid water treatment products.

• The Contractor shall assure that chemical treatment program is functioning properly and control limits are established and maintained.

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4. Monthly Visit Requirements/Testing & Reports During every regular monthly visit, the Contractor's service representative shall:

• Run on-the-spot water analyses of all pertinent water samples on each Power Plant Steam Boiler and General Services Boilers. These analyses are to include but not limited to:

Boiler Condensate Feed Water Softener

1. "P" Alkalinity; 1. Ph 1. pH 1. pH

2. "M" and/or "T" Alkalinity; 2. Hardness 2. Hardness 2. Hardness

3. Chlorides; 3. Conductivity 3. Conductivity 3. “T” Alkalinity

4. Inhibitor; 4. Iron 4. Iron 4. Chlorides

5. Sulfite Residual; 5. Conductivity

6. Conductivity;

7. pH; and

8. Iron

• Review Towson University Power Plant's daily test records since the last service call.

• Submit a complete written report detailing:

• Results of all on-the-spot water analyses;

• Recommended dosage rates; and

• Recommended control limits.

The report shall cover, but is not limited to, the items listed above and the inventory status of the chemicals and materials on hand. The report shall be submitted to the Chief Engineer.

• The Contractor's service representative shall be responsible for checking the inventory of all chemicals being used and calculate the material balance to assure that there is sufficient chemicals on hand to maintain a continuous program without lapses.

• The Contractor shall perform a minimum of one (1) service call per month. After each visit, the Contractor's service representative shall discuss with the Chief Engineer in depth any operating or water related questions or problems since the last service call as well as a review of the findings and recommendations from the water analysis reports.

• Annually, the Contractor shall perform a dissolved oxygen test on the deaerating water heater. The test performed shall be capable of indicating oxygen concentration of 10 ppb or less.

• Monthly inspect all contract chemical storage locations and secondary containment devices for evidence of any spills and/.or leaks and clean up and remove all spilled materials in accordance with applicable environmental regulations.

5. The test procedures to be performed under this contract shall be in accordance with the latest applicable standards.

6. The Contractor shall provide services according to the minimum frequencies listed below.

• Power Plant and General Services Boilers Monthly

• Cooling Towers Monthly (in season)

• Closed Systems Bi-Monthly

Campus shall be divided into quarters. The Contractor shall be required to perform service on at least one quarter per week.

7. Required Services and Water Analysis to Outlying Boilers, Cooling Towers and Closed Systems.

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Analytical Tests

Systems T.

Hard Ca.

Hard Tot.

Alk. Cond.

pH (8.5 min.) Inhib.

Molybdate (60-100 ppm)

Nitrite (500 - 1000 ppm) Chlorides Biological

Growth

City Water X X X X X X

Cooling Towers X X X X X X X

Chilled Water X X X X

Heating Water X X X X

Dual Temperature Systems

X X X X

The full analysis shall be run on all of the systems during each visit. Chill and hot systems shall be tested every other month once the analyses indicate a stable program.

• For open cooling tower systems, an automatic monitoring system utilizing feedback control shall be supplied to provide continuous water analysis. This equipment shall be programmed on a real time basis to analyze the quality of the circulating water and automatically adjust the chemical treatment feed rates and bleed intervals based on the level of total dissolved solids, and without effect from variances in water temperature. The controller shall have the ability to monitor scale and differentiate between hard scale and biofilm. The controller shall incorporate emergency fail-safe features, which shall result in a visual alarm during emergency conditions that may result from high concentration conditions. All cooling tower controllers must have a minimum of four (4) power relays, three (3) dry contact relays and one (1) analog output with a 4-20MAMP output.

The Contractor shall provide lay-up, treatment for the Cooling Tower/Condenser water-loop.

The lay-up product shall be free of nitrite, phosphate, heavy metals and free amines. This treatment shall provide uninterrupted protection to the piping walls which provides protection while drained, during the lay-up period.

• All necessary control panels, bleed valves, injection pumps, associated piping and fittings, and all labor to install this monitoring equipment shall be supplied by the Contractor and shall be included in the cost of the service program. Each chemical storage tank shall reside inside a secondary containment tank. All tanks and secondary containment tanks shall be translucent in order to easily see the chemical levels in the tanks. All tanks shall be sized to fit in available spaces for each location.

• The Contractor shall provide all labor to take test samples, adjust feed rates, change settings, drain and flush systems, service automatic monitoring equipment, manually inject chemicals (for closed systems), and provide a detailed water analysis and service report after performing those services as outlined above.

8. Corrosion Studies

Corrosion studies shall permit a valid evaluation of systems performance. Corrosion coupons shall be installed in all cooling towers, one (1) chill loop and two (2) hot loops. These locations shall be chosen by the University. Coupons of carbon steel and copper shall be used on each system as well as aluminum as requested by the University. The Contractor shall supply and install the coupons and the coupon racks. Studies shall be run four (4) times per year for a period of at least sixty (60)

Page | 10 days each from April through November. Results shall be discussed when test results are compiled.

Studies shall be run as requested by the Chief Engineer on the General Services hot water system.

9. Biological Studies

• All cooling systems shall be tested for biological control. The total count shall be performed on a monthly basis or more frequently as needed. Three (3) Legionella tests shall be performed on each cooling tower during the cooling season. Any positive test results from the Legionella require priority cleaning and chemical treatment of the cooling tower as necessary to eradicate the Legionella. All subsequent testing after cleaning or cleanings shall be included in the cost of this contract. The CDC Technical Manual on Legionnaires shall be used to determine hazardous levels of Legionella and recommended procedures for cleaning if required. Closed systems shall be tested as needed.

• The Contractor shall immediately notify the Towson University Department of

Environmental Health & Safety telephonically (410-704-2949) of any positive (+) Legionella test results. Copies of all Legionella test results shall be immediately faxed to EHS at (410) 704-2993. Results are to be discussed during the Monthly Review Report.

• The Contractor shall provide a Water Management/Action plan for any positive results upon award.

10. Total Water Volume Calculation

During the first year of the contract, the Contractor shall calculate the volume of water in all closed loop systems and provide a written report to the HVAC Manager and Chief Engineer.

11. Power Plant Data

No. 1 Boiler No.2 Boiler

Manufacturer: English Manufacturer: Cleaver Brooks

Type: D Watertube Type: Fire Tube

Capacity: 35,000 lbs./hr. Capacity: 20,000 lbs./hr.

Fuels Used: Natural Gas, Fuels Used: Natural Gas, or No. 2 Fuel Oil or No. 2 Fuel Oil

No. 3 Boiler – same as No. 2 Boiler No. 4 Boiler – same as No. 2 Boiler

Make-up water pre-treatment consists of zeolite softener and deaerator.

12. Power Plant Operating Data:

a. Average cycles of concentration on make-up water. 10

b. Deaerator Temperature 232 Degrees F

c. Deaerator Pressure 8 psig

d. Feedwater Temperature 220 Degrees F

e. Boiler Drum Pressure 85 psig

f. Estimated Annual Steam Production 145,000,000 lbs.

g. Average Percent Condensate Returned 70%

h. Days Per Year Of Operation 365 ys

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13. Current Typical Make-Up and Feedwater Analysis

Make-Up Feedwater (F.W.)

Total Hardness 90.0 ppm 2.0 ppm P-Alkalinity (as CaCO3) 0.0 ppm 0.0 ppm

Make-Up Feedwater (F.W.)

M-Alkalinity (as CACO3) 45.0 ppm 16.0 ppm Chloride (as C1) 32.0 ppm 25.0 ppm Conductivity 225.0 mmhos 95.0 mmhos Oxygen 10 ppb Total Iron (as FE) <0.1 ppm Total Copper (as CU) <0.1 ppm pH 7.9 8.6

END OF SECTION I

Building Program Hot

Water Heating

Chilled Water

Dual Temp.

Hot Water

Reheat

Cooling Tower Loops

Water Source

Heatpump Loop

Steam Boiler

1 7800 York Rd. 7 2 * 2 Administration-7720 7 1 1 1 3 Burdick 7 2 * 1 4 Center for the Arts 7 1 1 2 1 5 College of Liberal Arts 7 1 * 6 Cook Library 7 1 1 1 7 Dowell/Glen Esk 7 1 8 Enrollment Services 7 1 9 General Services 7 1

10 Hawkins 7 1 * 11 Lecture Hall 7 ** *** 12 Linthicum 7 1 1 13 Media Center 7 1 1 1 14 Power Plant 7 1 1 4 15 Psychology 7 ** 18 Stephens 7 1 * 19 Towson Center 7 1 1 20 Van Bokkelen 7 1 * 1 21 Child Daycare Building 8 1 22 Glen Dining 8 1 23 10 West 8 1 1 24 Newell 8 * 1 25 Newell Dining 8 * 1 26 Prettyman 8 1 27 Richmond 8 * 1 28 Scarborough 8 1 29 Unitas Stadium Fieldhouse 8 1 1 30 University Union 8 1 1 1 31 West Village Commons 8 1 1 1 33 Marshall Hall 8 1 1 34 Residents Hall 8 1 1 35 Auburn House 7 1 36 Science 7 1 1 37 Health Professions 7 1 1 1

TOTALS 26 10 4 4 12 2 6

Red means year round usage

** - Hot Water from Hawkins *** - Chilled Water from Hawkins **** - Chilled Water from New Smith

Program 7 are Academic/Administrative Facilities and Program 8 are Auxiliary Services (Residential) Facilities

WATER TREATMENT PROGRAM

TU-2608

TOWSON UNIVERSITY

WATER SYSTEMS REQUIRING WATER TREATMENT

List Does Not Include Central Boiler Plant

* - Chilled Water from Power Plant

Exhibit S - Bid/Price Form,

- towson.edu/procurement

Bidder’s Name:

Solicitation Title:

Solicitation No.:

A. WATER TREATMENT TO CENTRAL POWER PLANT BOILERS (Four (4) Boilers)

Total Annual Cost for Water Treatment to the Central Power Plant Boilers for each year of the three (3) year base term with two (1) years renewal option periods

1. Year 1 $

2. Year 2 $

3. Year 3 $

Total three (3) base term $

Option Year 1 $

Option Year 2 $

Total Option Years $

B. OUTLYING BOILERS, COOLING TOWERS AND CLOSED WATER SYSTEMS FOR ADMINISTRATION AND

ACADEMIC BUILDINGS (PROGRAM 07) AND AUXILIARY SERVICES (PROGRAM 08) (See chart titled “Towson

University Water Systems Requiring Water Treatment”)

PROGRAM 07

BUILDINGS

Year 1 Year 2 Year 3 Option Year 1 Option Year 2

7400 York Road

Administration

Burdick Hall Center for the Arts

College of Liberal Arts

Cook Library Dowell Health Center

Enrollment Services

General Services

Hawkins Hall Lecture Hall Linthicum Hall Media Center Power Plant Psychology Stephens Hall Towson Center Van Bokkelen Total Water Treatment For Program 07 Buildings

PROGRAM 07 Total cost for three (3) year base periods with two (1) years renewal option period

TOTAL Year 1 + Year 2 + Year 3 = $______________________

TOTAL Option Year 1 + Option Year 2) = $________________

PROGRAM

BUILDINGS

Year 1 Year 2 Year 3 Option Year 1 Option Year 2

Childcare Center

Glen Dining Hall

Newell Hall Newell Dining Hall

Carroll Hall Prettyman

Richmond

Scarborough

10 West Marshall Hall Unitas Stadium/Field House

University Union

Ward Hall West Hall West Village Commons

Total Water Treatment For Program 08 Buildings

PROGRAM 08 Total cost for three (3) year base periods with two (1) years renewal option period

TOTAL Year 1 + Year 2 + Year 3 = $______________________

TOTAL Option Year 1 + Option Year 2) = $________________

Failure to properly complete each blank or any alterations/changes made to this bid form may be cause for rejection of this bid.

Having carefully examined the solicitation documents, including all addenda acknowledged on Exhibit K attached hereto, being collectively referred to as the Contract Documents, and having received clarification on all items of conflict or upon which any doubt arose, the undersigned proposes to furnish all labor, materials and equipment required by the said documents for the entire work, all in strict accordance with the Contract Documents, for the sum of:

TOTAL FIRM FIXED LUMP SUM PRICE BASE

TERM + OPTION RENEWAL PERIODS

ADDITIONAL SERVICES (REQUIRED BUT NOT A FACTOR IN THE BID)

TECHNICIAN - $ /Man-hour x 40 hours = $

(Note: Additional Services may include work for potential repairs, modifications or system relocation outside of the normal adjustments to system equipment. The total estimated man-hours for Additional Services is estimated only and not to be construed as minimum or maximum. TU reserves the right to reject any bid that utilizes a bid rate that is substantially higher than industry standards.)

Submitted by: _____________________________________________________________________________

Signature of Authorized Representative: __________________________________________

Title: ________________________________________________________________________________________

Company Address: ____________________________________________________________________________

Federal Tax ID No.: ______________________________________________________________

Date: __________________________________________

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SECTION II. INFORMATION FOR BIDDERS

A. Issuing Office and Procurement Officer The sole point of contact in the State for purposes of this IFB is the Procurement Officer or his/her representative (hereinafter referred to as Procurement Officer) noted on the Key Information Summary Sheet. Only the information communicated by the Procurement Officer shall be deemed the official position of the University; no other State or University employee, official, or representative has authority to change the requirements of this solicitation. Attempts by Bidder to contact the requester, evaluator, or otherwise circumvent this procedure in any manner may be grounds for disqualification.

B. Pre-Bid Conference and Site Visit

• Prior to submitting its bid, each contractor is encouraged to attend the scheduled pre-bid conference to examine the facility and familiarize himself with the full nature and extent of the work to be done.

They shall obtain for themselves all information that may be necessary for the satisfactory performance of the contract work and the cost thereof. It is the sole responsibility of the contractor to fully familiarize themselves with the areas involved and the extent of the services required by visual inspection. Failure to visit the site and become familiar with the conditions and requirements affecting the work will not relieve the successful contractor from the provisions of the contract and from completing the work for the consideration set forth.

• Towson University is committed to ensuring that persons with disabilities are given an equally effective opportunity to participate in and benefit from the university's programs and services.

Persons with disabilities who might need reasonable accommodations should contact the Procurement Department at least 72 hours before any meetings held in connection with this solicitation at (410) 704-2171.

C. Questions and Inquiries Bidders shall direct all communications regarding this solicitation to the Procurement Officer, in writing (email preferred), not later than the date indicated on the Key Information Summary Sheet. Addenda, if required, will be posted on eMaryland Market Place Advantage (eMMA).

D. Site Investigation

By submitting a bid the vendor acknowledges that he has investigated and satisfied himself as to the conditions affecting the work, including but not restricted to those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, and electric power. Any failure by the contractor to acquaint himself with the available information will not relieve him from responsibility for estimating properly the cost of successfully performing the work. The University shall not be responsible for any conclusions or interpretations made by the contractor of the information made available by the University.

E. Insurance

The Bidder shall secure, pay the premiums for, and keep in force until the expirations of the contract, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by the Bidder under the contract. Upon award, the successful Bidder shall furnish certificates of insurance.

1. Commercial General Liability Insurance including all extensions; $2,000,000 each occurrence;

$2,000,000 personal injury; $2,000,000 products/completed operations; and $2,000,000 general aggregate.

2. Workmen’s Compensation Insurance and Unemployment Insurance as required by the laws of the State of Maryland.

3. If automotive equipment is used in the operation, automobile liability insurance of $1,000,000 combined single limit, each accident.

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4. If food products are used in the operation, food products liability insurance, if not included in the Comprehensive, with limits of not less than $1,000,000 for each person and $2,000,000 for each accident.

Each policy for liability protection, bodily injury or property damage must specifically name, on its face, Towson University, as an additional named insured as respects operations under the contract and premises occupied by the Contractor provided, however, with respect to the Contractor’s liability for bodily injury or property damage under items 1-5. above, such insurance shall cover and not exclude Contractor’s liability for injury to the property of the University System and to the persons or property of employees, students, faculty members, agents, officers, regents, invitees or guests of the University System.

Each insurance policy shall contain the following endorsements: “It is understood and agreed that the Insurance Company shall notify in writing procurement officer forty-five (45) days in advance of the effective date of any reduction in or cancellation of this policy.” A certificate of each policy of insurance shall be furnished to the procurement officer. With the exception of Workmen’s Compensation, upon the request of the procurement officer, a certified true copy of each policy of insurance, including the above endorsement, manually countersigned by an authorized representative of the insurance company, shall be furnished to the procurement officer. A certificate of insurance for Workmen’s Compensation together with a properly executed endorsement for cancellation notice shall also be furnished. Following the notice of contract award, the requested certificates and policies shall be delivered as directed by the procurement officer. Notices of policy changes shall be furnished to the procurement officer.

All required insurance coverages must be acquired from insurers authorized to do business in the State of Maryland and acceptable to the University. The insurers must have a policyholders’ rating of “A-” or better, and a financial size of “Class VII” or better in the latest edition of Best’s Insurance Reports.

F. Bid Due Date and Time Bids must be received at the Issuing Office by date and time indicated on the Key Information Summary Sheet. Requests for extensions will not be granted. Late bids, late requests for modification, or late requests for withdrawal will not be considered. Unless specifically requested, bids submitted by fax or other electronic devices will be rejected.

G. Duration Of Bid Offer Bids submitted are irrevocable for 90 days after the bid due date. This period may be extended by mutual written agreement between the bidder and the University.

H. Procurement Method This solicitation shall be conducted in accordance with the provisions of the University System of Maryland (USM) Procurement Policies and Procedures. The procurement method is Competitive Sealed Bidding.

I. Award The University will recommend for award a responsive bid from the responsible bidder submitting the most favorable evaluated bid price for the requirement(s) herein.

J. Multiple Bid or Alternate Bids Unless multiple or alternate bids are specifically requested in the solicitation, they will not be accepted.

K. Tie Bids Tie bids will be decided pursuant to USM Policies and Procedures Section V.B.14.

END OF SECTION II

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SECTION III. GENERAL INFORMATION FOR BIDDERS

A. Purpose

The overall purpose of this solicitation is to provide information to vendors interested in preparing and submitting bids to meet the requirements herein. Bidders shall familiarize themselves with each section and subsection of this document.

B. Revisions to IFB

1. The University reserves the right to amend this solicitation at any time prior to the bid due date.

If it becomes necessary to amend any part of this solicitation, the procurement officer will furnish addenda to all prospective bidders known to have received a copy of this IFB.

2. Each bidder shall acknowledge the receipt of all addenda issued and enclose it with the bid.

C. Pre-Bid Modification or Withdrawal of Offers Withdrawal of, or modifications to, bids are effective only if written notice is filed to the Issuing Office prior to the time bids are due. A notice of withdrawal or modification to a bids must be signed by an officer with the authority to commit the company. No withdrawal or modifications will be accepted after the time bids are due

D. Cancellations of Solicitation/Rejection of all Bids The University reserves the right to cancel this IFB, accept or reject any or all bids, in whole or in part, received in response to this IFB, and to waive or permit cure of minor irregularities as its best interest may require.

E. Incurred Expenses The University assumes no responsibility for expenses incurred in preparing and submitting bids in response to this solicitation.

F. Arrearages By submitting a response to this solicitation, a bidder represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

G. Verification of Registration and Tax Payment

Each prospective bidder is encouraged to ensure that it is appropriately registered to do business in the State of Maryland, and in good standing with respect to taxes, personal property returns, unemployment insurance, etc., before the bid opening date. Failure to complete registration with the State Department of Assessments and Taxation (SDAT) may disqualify an otherwise successful bidder from recommendation for contract award.

H. Economy of Preparation Bids should be prepared simply and economically, providing a straight-forward, concise description of the bidder's ability to fulfill the…