TSpecs_CFD-RTA_W912P524Q0023_Pickwick-480v MainBoardReplacement 17APRIL024.pdf

Solicitation No. W912P524Q0023

US Army Corps Of Engineers Nashville District

480V Main Board and Transformers Replacement

Pickwick Main Lock Tennessee River Basin Roane County, Tennessee

TECHNICAL SPECIFICATIONS -

Ready to Advertise (RTA) Certified Final

April 2024

480V Main Board and Transformers Replacement Pickwick Main Lock W912P524Q0023 RTA Counce, TN

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 20 00 PRICE AND PAYMENT PROCEDURES

01 33 00 SUBMITTAL PROCEDURES

01 35 50 PROJECT SITE SECURITY AND AT/OPSEC PROCEDURES

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 26 - ELECTRICAL

26 05 00.00 40 480-VOLT AUXILIARY BOARD, SWITCHGEAR, AND TRANSFORMER

REPLACEMENT SUPPLY

26 11 16 SECONDARY UNIT SUBSTATIONS

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 23 00 LOW-VOLTAGE SWITCHGEAR

26 24 19.00 40 MOTOR CONTROL CENTERS

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PROJECT TABLE OF CONTENTS Page 2

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 GENERAL

1.1 GENERAL

1.2 DELIVERY LOCATION AND ACCESS

1.2.1 Location

1.2.2 Access to Site

1.3 DELIVERY OF FABRICATIONS

1.3.1 Packing and Protection

1.4 OPERATION AND MAINTENANCE DATA

1.5 REFERENCES

1.6 SAFETY REQUIREMENTS

1.7 NON-COMPLIANCE OF SAFETY AND SECURITY REQUIREMENTS

1.8 PROTECTION OF EXISTING WORK AND DAMAGE REPORTS

1.9 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS

CONTRACTS

1.10 MEASUREMENT AND PAYMENT

PART 2 PRODUCTS

PART 3 EXECUTION

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 GENERAL

1.1 GENERAL

The Scope of this contract is divided into a base and option requiring the Contractor to procure, deliver, and store new electrical equipment at Pickwick Lock. The base of this contract consists of providing two (2) Load Interrupter Switches, two (2) Power Transformers, and one (1) Motor Control Center. The option of this contract consists of providing two (2) Low-Voltage Switchgear Assemblies. All sections listed within this contract are intended for supply only. Any requirement related to construction or installation will be performed by separate contract.

This section comprises an explanation of the general contract requirements needed to accomplish the work. All work specified herein must be accomplished in accordance with the procedures prescribed in the specifications and drawings.

1.2 DELIVERY LOCATION AND ACCESS

1.2.1 Location

Pickwick Lock: 850 Carolina Lane, Counce, TN 38326

Lock Master Phone Number: 256-412-1806

1.2.2 Access to Site

Coordinate access with the Contracting Officer prior to arrival.

1.3 DELIVERY OF FABRICATIONS

Contractor must coordinate with the Contracting Officer and Lock Master the time and date at least 5 business days before delivery. The Contractor must provide personnel and equipment to off-load the equipment. Delivery must be made between Monday and Thursday between the hours of 0700 to 1500 and must not occur on Federal Holidays.

1.3.1 Packing and Protection

The equipment must be packed in a manner acceptable to preserve the condition of the equipment as it left the Manufacturer’s facility. The packaging must clearly identify the contents and weight of the package.

Loose items such as bolts and screws must be packaged together in a single package. All transportation, delivery, and storage costs must be included in the quote. Equipment must be shipped as completely assembled and wired as feasible to require a minimum of installation work. Equipment must be adequately protected from damage during shipping and handling. All damage must be repaired or replaced by the Contractor with no additional cost to the Government.

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1.4 OPERATION AND MAINTENANCE DATA

All new electrical equipment and materials must be supplied with standard copies of operations and maintenance manuals and user instructions.

1.5 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.6 SAFETY REQUIREMENTS

Contractor must perform Pickwick Lock site activities in accordance with all applicable safety requirements specified in the US Army Corps of Engineers SAFETY AND HEALTH REQUIREMENTS MANUAL (EM 385-1-1). Pay special attention to the requirements of EM 385-1-1, Sections 15 RIGGING and 16

LOAD HANDLING EQUIPMENT (LHE).

1.7 NON-COMPLIANCE OF SAFETY AND SECURITY REQUIREMENTS

If the Contractor fails or refuses to promptly comply with the safety and security requirements, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. The Contractor will not be paid for work not performed as a result of the stop order. Work shall not resume until the Contractor provides evidence to the COR that he/she has complied or will comply with appropriate safety and security regulations.

1.8 PROTECTION OF EXISTING WORK AND DAMAGE REPORTS

In all instances when Government property and/or equipment is damaged by the Contractor's employees or any contract employees, the Contractor shall immediately suspend all work, and notify the COR. A full written report of the incident including the extent of damage shall be submitted to the COR for evaluation within two workdays of occurrence. The Contractor shall wait for a Notification to Proceed from the COR before resuming any work activities.

1.9 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS CONTRACTS

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

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a. Veterans’ Employment and Training Service (VETS):

http://www.dol.gov/vets/

b. Federal Veteran Employment Information: www.fedshirevets.gov

c. Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

d. Hiring Our Heroes: www.uschamberfoundation.org/hiring-our-heroes

1.10 MEASUREMENT AND PAYMENT

No separate payment will be made for the work covered under this section.

The costs thereof shall be included in the item to which the work pertains.

Payment for the work required under this contract will made as listed in the bidding schedule and as described in Section 01 20 00 PRICE AND PAYMENT

PROCEDURES.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 DESCRIPTION OF WORK

1.2 OCCUPANCY OF PREMISES

1.3 CHANGES IN SPECIFICATIONS AND DRAWINGS

1.4 DEFINITIONS

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 11 00 Page 1

SECTION 01 11 00 Page 2

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 DESCRIPTION OF WORK

This section covers the technical specifications to procure and deliver a new 480-Volt Main Board to Pickwick Main Lock. This section is a general summary of the required work and is not all-inclusive. The work described within these specifications shall include, but not necessarily be limited to the following:

a. Fabricate a replacement 480-Volt Main Board and its associated breakers with new breakers. The Main Board consists of Double Ended Unit Substation with a Motor Control Center in between.

Each Unit Substation consists of a Load Interrupter Switch, Power Transformer, and Low-Voltage Switchgear. All electrical equipment types are to be connected through use of transition sections where required.

The base of the contract shall consists of the purchase of the Load Interrupter Switch, Power Transformer, and Motor Control Center. The option of the contract if exercised shall consist of the purchase of the Low-Voltage Switchgear.

1.2 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.3 CHANGES IN SPECIFICATIONS AND DRAWINGS

The Government reserves the right to revise or amend the specifications and/or drawings prior to the date set for accepting proposals. Copies of such amendments will be furnished to all prospective offerors. If the revisions and amendments require material changes in quantities or proposed prices, or both, the date set for accepting proposals may be extended to enable offerors the opportunity to revise their proposals. The amendment will include an announcement of the new proposal due date.

1.4 DEFINITIONS

a. Wherever in the specifications, or upon the drawings, the words "directed", "required", "ordered", "designated", "prescribed", or words of like import are used, it shall be understood that the "direction", "requirement", "order", "designation", or "prescription" of the Contracting Officer is intended, and similarly the words "approved", "acceptable", "satisfactory", or words of like import shall mean "approved by" or "acceptable to" or "satisfactory to" the Contracting Officer unless otherwise expressly stated.

b. Wherever in these specifications or upon the drawings, the words

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"Contracting Officer" (CO) or "Contracting Officer's Representative" (COR) are used, it shall be understood to also mean "Government" unless otherwise expressly stated.

c. Wherever in these specifications the acronym "GQAR" is used, it shall be understood to mean "Government Quality Assurance Representative", unless otherwise expressly stated.

d. Wherever in these specifications the word "weekend(s)" is used, it shall be understood to mean "Saturday, Sunday, and Federal Holidays", unless otherwise expressly stated.

e. Whenever in these specifications the word "Project" is used, it shall be understood to mean Pickwick Main Lock.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 4

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.1.1 Final Invoice

1.2 PAYMENT ITEMS - BASE

1.2.1 Load Interrupter Switch

1.2.1.1 Payment

1.2.1.2 Unit of Measure

1.2.2 Power Transformer

1.2.2.1 Payment

1.2.2.2 Unit of Measure

1.2.3 Main Motor Control Center (MCC)

1.2.3.1 Payment

1.2.3.2 Unit of Measure

1.3 PAYMENT ITEMS - OPTION

1.3.1 Replacement of Low-Voltage Switchgear

1.3.1.1 Payment

1.3.1.2 Unit of Measure

PART 2 PRODUCTS

PART 3 EXECUTION

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SECTION 01 20 00 Page 2

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.1.1 Final Invoice

a. A final invoice must be accompanied by the certification required by DFARS 252.247.7023 Transportation of Supplies by Sea, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.2 PAYMENT ITEMS - BASE

Payment items for the work of this Contract are listed in the BIDDING SCHEDULE and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, are included in the listed item most closely associated with the work involved. The price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.1 Load Interrupter Switch

1.2.1.1 Payment

Payment will be made for costs associated with fabrication, delivery, and storage of two (2) new replacement Load Interrupter Switches. Refer to requirements in Paragraph 2.2.1 Incoming Sections of Specification 26 11 16

SECONDARY UNIT SUBSTATIONS.

1.2.1.2 Unit of Measure

Unit of measure: job.

1.2.2 Power Transformer

1.2.2.1 Payment

Payment will be made for costs associated with fabrication, delivery, and storage of two (2) new replacement Power Transformers. Refer to requirements in Paragraph 2.2.2 Transformer (Dry-Type) Sections of Specification 26 11 16 SECONDARY UNIT SUBSTATIONS.

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1.2.2.2 Unit of Measure

Unit of measure: job.

1.2.3 Main Motor Control Center (MCC)

1.2.3.1 Payment

Payment will be made for costs associated with fabrication, delivery, and storage of a new replacement Main Motor Control Center. Refer to MCC requirements in Section 26 24 19.00 40 MOTOR CONTROL CENTERS.

1.2.3.2 Unit of Measure

Unit of measure: job.

1.3 PAYMENT ITEMS - OPTION

1.3.1 Replacement of Low-Voltage Switchgear

1.3.1.1 Payment

Payment will be made for costs associated with procurement, delivery, and storage of two (2) new Low-Voltage Switchgear Sections. Refer to Switchgear requirements in Paragraph 2.2.3 Outgoing Section of Specification 26 11 16 SECONDARY UNIT SUBSTATIONS and Specification 26 23 00 LOW-VOLTAGE SWITCHGEAR. The Switchgear shall have provisions such that an eventual connection to the Power Transformer in the future shall form a fully assembled and operational Unit Substation.

1.3.1.2 Unit of Measure

Unit of measure: Job.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 20 00 Page 4

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

1.1.2 Project Type

1.1.3 Submission of Submittals

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

1.2.2 Approving Authority

1.2.3 Work

1.3 SUBMITTALS

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

1.4.2 For Information Only

1.5 PREPARATION

1.5.1 Transmittal Form

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Pre-Fabrication Submittals

1.5.2.2 Format for SD-02 Shop Drawings

1.5.2.2.1 Drawing Identification

1.5.2.3 Format of SD-03 Product Data

1.5.2.3.1 Product Information

1.5.2.3.2 Standards

1.5.2.3.3 Data Submission

1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

1.5.2.4.2 Sample Incorporation

1.5.2.4.3 Comparison Sample

1.5.2.5 Format of SD-05 Design Data

1.5.2.6 Format of SD-06 Test Reports

1.5.2.7 Format of SD-07 Certificates

1.5.2.8 Format of SD-08 Manufacturer's Instructions

1.5.2.8.1 Standards

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

1.5.2.10 Format of SD-10 Operation and Maintenance Data (O&M)

1.5.2.11 Format of SD-11 Closeout Submittals

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Source Drawings

1.5.3.2 Terms and Conditions

1.5.4 Electronic File Format

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-01 Pre-Fabrication Submittal Copies

1.6.2 Number of SD-04 Samples

1.7 INFORMATION ONLY SUBMITTALS

1.8 PROJECT SUBMITTAL REGISTER

1.8.1 Submittal Management

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1.8.2 Pre-Fabrication Use of Submittal Register

1.8.3 Contractor Use of Submittal Register

1.8.4 Approving Authority Use of Submittal Register

1.8.5 Action Codes

1.8.5.1 Contractor Action Codes

1.8.6 Delivery of Copies

1.9 VARIATIONS

1.9.1 Considering Variations

1.9.2 Proposing Variations

1.9.3 Warranting that Variations are Compatible

1.9.4 Review Schedule Extension

1.10 SCHEDULING

1.11 GOVERNMENT APPROVING AUTHORITY

1.11.1 Review Notations

1.12 DISAPPROVED SUBMITTALS

1.13 APPROVED SUBMITTALS

1.14 APPROVED SAMPLES

1.15 WITHHOLDING OF PAYMENT

1.16 CERTIFICATION OF SUBMITTAL DATA

PART 2 PRODUCTS

PART 3 EXECUTION

ATTACHMENTS:

ENG Form 4025-R

Appendix A - Submittal Register

SECTION 01 33 00 Page 2

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.2 Project Type

The Contractor's Quality Control (CQC) System Manager are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

1.1.3 Submission of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Examples and descriptions of submittals identified by the Submittal Description (SD) numbers and titles follow:

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

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Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits

Text of posted operating instructions

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with

SECTION 01 33 00 Page 4 manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a fabrication contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of fabrication on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.2.3 Work

As used in this section, on-site and off-site fabrication required by contract documents, including labor necessary to produce submittals, fabrication, materials, products, equipment, and systems incorporated or to be incorporated in such fabrication. In exception, excludes work to produce SD-01 submittals.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or “S” classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Pre-Fabrication Submittals

Submittal Register; G

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1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, variations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Government.

1.4.2 For Information Only

Submittals not requiring Government approval will be for information only.

1.5 PREPARATION

1.5.1 Transmittal Form

Use the ENG Form 4025-R transmittal form for submitting both Government-approved and information-only submittals. Submit in accordance with the instructions on the reverse side of the form. These forms or similar forms are included in the RMS CM software that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Pre-Fabrication Submittals

When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.2.2 Format for SD-02 Shop Drawings

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Submit an electronic copy of drawings in PDF format.

1.5.2.2.1 Drawing Identification

Include on each drawing the drawing title, number, date, and revision

SECTION 01 33 00 Page 6 numbers and dates, in addition to information required in paragraph

IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

Reserve a blank space on the right-hand side of each sheet for the Government disposition stamp.

1.5.2.3 Format of SD-03 Product Data

Present product data submittals for each section. Include a table of contents, listing the page and catalog item numbers for product data.

Indicate, by prominent notation, each product that is being submitted;

indicate the specification section number and paragraph number to which it pertains.

1.5.2.3.1 Product Information

Supplement product data with material prepared for the project to satisfy the submittal requirements where product data does not exist. Identify this material as developed specifically for the project, with information and format as required for submission of SD-07 Certificates.

Provide product data in units used in the Contract documents. Where product data are included in preprinted catalogs with another unit, submit the dimensions in contract document units, on a separate sheet.

1.5.2.3.2 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.3.3 Data Submission

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal that is marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of the fabrication effort.

Submit the manufacturer's instructions before installation.

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1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

Furnish samples in the following sizes, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

c. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample Volume of Nonsolid Materials: Pint. Examples of nonsolid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

g. Sample Panel: 4 by 4 feet.

h. Sample Installation: 100 square feet.

1.5.2.4.2 Sample Incorporation

Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at the time of use.

Recording of Sample Installation: Note and preserve the notation of any area constituting a sample installation, but remove the notation at the final clean-up of the project.

1.5.2.4.3 Comparison Sample

Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.2.5 Format of SD-05 Design Data

Provide design data and certificates on 8 1/2 by 11 inch paper.

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1.5.2.6 Format of SD-06 Test Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.7 Format of SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.2.8 Format of SD-08 Manufacturer's Instructions

Present manufacturer's instructions submittals for each section. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for SD-07 Certificates.

Submit the manufacturer's instructions before installation.

1.5.2.8.1 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.10 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified.

1.5.2.11 Format of SD-11 Closeout Submittals

When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Source Drawings

The entire set of source drawing files (DWG) will not be provided to the

SECTION 01 33 00 Page 9

Contractor. Request the specific Drawing Number for the preparation of shop drawings. Only those drawings requested to prepare shop drawings will be provided. These drawings are provided only after award.

1.5.3.2 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of fabrication data for the referenced project. Any other use or reuse is at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim, and waives to the fullest extent permitted by law any claim or cause of action of any nature against the Government, its agents, or its subconsultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic source drawing files are not fabrication documents.

Differences may exist between the source drawing files and the corresponding fabrication documents. The Government makes no representation regarding the accuracy or completeness of the electronic source drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. The Contractor is responsible for determining if any conflict exists. In the event that a conflict arises between the signed and sealed fabrication documents prepared by the Government and the furnished source drawing files, the signed and sealed fabrication documents govern. Use of these source drawing files does not relieve the Contractor of the duty to fully comply with the contract documents, including and without limitation the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing fabrication data related to this contract, remove all previous indication of ownership (seals, logos, signatures, initials and dates).

1.5.4 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, and coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is searchable and can be copied. If documents are scanned, optical character resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature or a scan of a signature.

E-mail electronic submittal documents smaller than 10MB to an e-mail address as directed by the Contracting Officer. Provide electronic documents over 10 MB on an optical disc or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website: https://safe.amrdec.army.mil/safe/.

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1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-01 Pre-Fabrication Submittal Copies

Unless otherwise specified, submit two sets of administrative submittals.

1.6.2 Number of SD-04 Samples

a. Submit two samples, or two sets of samples showing the range of variation, of each required item. One approved sample or set of samples will be retained by the approving authority and one will be returned to the Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in the technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of nonsolid materials.

1.7 INFORMATION ONLY SUBMITTALS

Submittals without a "G" designation must be certified by the QC manager and submitted to the Contracting Officer for information-only. Provide information-only submittals to the Contracting Officer a minimum of 14 calendar days prior to the Preparatory Meeting for the associated Definable Feature of Work (DFOW). Approval of the Contracting Officer is not required on information only submittals. The Contracting Officer will mark "receipt acknowledged" on submittals for information and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 PROJECT SUBMITTAL REGISTER

A sample Project Submittal Register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register."

1.8.1 Submittal Management

Prepare and maintain a submittal register, as the work progresses. Do not change data that is output in columns (c), (d), (e), and (f) as delivered by Government; retain data that is output in columns (a), (g), (h), and (i) as approved. As an attachment, provide a submittal register showing items of equipment and materials for which submittals are required by the specifications. This list may not be all-inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format with the following fields

SECTION 01 33 00 Page 11 completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD Number. and type, e.g., SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in each specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting the project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns and all dates on which submittals are received by and returned by the Government.

1.8.2 Pre-Fabrication Use of Submittal Register

Submit the submittal register. Include the QC plan and the project schedule. Verify that all submittals required for the project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for the approving authority to receive submittals.

Column (h) Contractor Approval Date: Date that Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.8.3 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in the program used by the Contractor with each submittal throughout the contract.

Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) Date submittal transmitted.

Column (q) Date approval was received.

1.8.4 Approving Authority Use of Submittal Register

Update the following fields:

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Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (l) Date submittal was received.

Column (m) through (p) Dates of review actions.

Column (q) Date of return to Contractor.

1.8.5 Action Codes

1.8.5.1 Contractor Action Codes

DESIGN BID BUILD SUBMITTALS

Submittal Classifications shown in UFGS Sections

Submittal Classification

Corresponding SpecsIntact

Submittal Register Code which is populated in the SI Submittal Register.

Software

Limitations: (The software shows one character delineation in the

SpecsIntact Submittal Register)

RMS – The following Submittal

Classifications are populated in RMS when the SpecsIntact

Submittal Data File is pulled into RMS)

G Submittal requires Government

G GA

BLANK Submittal is For Information Only

(FIO)

BLANK FIO

S Submittal is for documentation of Sustainable requirements

S S/FIO

1.8.6 Delivery of Copies

Submit an updated electronic copy of the submittal register to the Contracting Officer with each invoice request. Provide an updated Submittal Register monthly regardless of whether an invoice is submitted.

1.9 VARIATIONS

Variations from contract requirements require Contracting Officer approval, and will be considered where advantageous to the Government.

1.9.1 Considering Variations

Discussion of variations with the Contracting Officer before submission of a variation submittal will help ensure that functional and quality

SECTION 01 33 00 Page 13 requirements are met and minimize rejections and resubmittals. For variations that include design changes or some material or product substitutions, the Government may require an evaluation and analysis by a licensed professional engineer hired by the contractor.

Specifically point out variations from contract requirements in a variation submittal. Failure to point out variations may cause the Government to require rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver a submittal, clearly marked as a "VARIATION" to the Contracting Officer, with documentation illustrating the nature and features of the variation including any necessary technical submittals and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Specifically point out variations from contract requirements in a variation submittal. Failure to point out variations may cause the Government to require rejection and removal of such work at no additional cost to the Government.

Check the column "variation" of ENG Form 4025 for submittals that include variations proposed by the Contractor. Set forth in writing the reason for any variations and note such variations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted variations.

1.9.3 Warranting that Variations are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule Extension

In addition to the normal submittal review period, a period of 15 calendar days will be allowed for the Government to consider submittals with variations.

1.10 SCHEDULING

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. .

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals. The review period for each resubmittal is the same as for the initial submittal.

b. Submittals required by the contract documents are listed on the

SECTION 01 33 00 Page 14 submittal register. If a submittal is listed in the submittal register but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but that have been omitted from the register or marked "N/A."

c. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 30 working days for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from Contractor.

f. Period of review for each resubmittal is the same as for initial submittal.

Contracting Officer review will be completed within 30 calendar days after the date of submission.

1.11 GOVERNMENT APPROVING AUTHORITY

When the approving authority is the Contracting Officer, the Government will:

a. Note the date on which the submittal was received.

b. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. 2 copies of the submittal will be retained by the Contracting Officer and 2 copies of the submittal will be returned to the Contractor.

1.11.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize proceeding with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize proceeding with the work covered provided that the Contractor takes no exception to the corrections.

c. Submittals marked "not approved," "disapproved," or "revise and

SECTION 01 33 00 Page 15 resubmit" indicate incomplete submittal or noncompliance with the contract requirements or design concept. Resubmit with appropriate changes. Do not proceed with work for this item until the resubmittal is approved.

d. Submittals marked "not reviewed" indicate that the submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

e. Submittals marked "receipt acknowledged" indicate that submittals have been received by the Government. This applies only to "information-only submittals" as previously defined.

1.12 DISAPPROVED SUBMITTALS

Make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, give notice to the Contracting Officer as required under the FAR clause FAR 52.212-4(c) titled CHANGES. The Contractor is responsible for the dimensions and design of connection details and the fabrication of work. Failure to point out variations may cause the Government to require rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and resubmit in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.13 APPROVED SUBMITTALS

The Contracting Officer's approval of submittals is not to be construed as a complete check, and indicates only that

Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained with in each submittal accurately conforms with the requirements of the contract documents.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.14 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements.