TSB_Transportation_Services_(FY27-FY31).pdf
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- Solicitation number
- Event 33101-13872
- Issued by
- Davidson County, Tennessee
About this file
This is a Request for Quote and Invitation to Bid document issued by the Tennessee School for the Blind (TSB) seeking a qualified contractor to provide safe and reliable motor coach transportation services for students during intrastate and interstate travel events. The scope of work encompasses four service lines: 381,000 miles for school/home outbound and return trips, 90 days of charter bus services for athletic/academic trips up to 280 miles one-way, 4,500 miles for athletic/academic trips exceeding 280 miles one-way, and 45 driver relief charges. All motor coaches must contain a minimum of 46 seats and comply with Federal Motor Carrier Safety Administration regulations and applicable Tennessee statutes. The bidding event opened on March 25, 2026, at 8:00 AM CDT with written questions and comments due by April 8, 2026, at 12:00 PM CT. The State's responses to questions and comments were posted via Amendment on Friday, April 24, 2026, and the bid deadline was extended to Monday, May 18, 2026, at 2:00 PM CDT. The anticipated contract term is approximately 37 months with two optional renewal periods. Contract administration will be handled by Genell Jordan at 615-532-7202 or Genell.Jordan@tn.gov.
Pricing must be submitted on a unit basis for all four service lines, and the contract will be awarded to the responsive and responsible bidder submitting the lowest cost proposal meeting all specified requirements. No reserve price has been established for any line items, and no specific budget allocation or award value is identified. All respondents must register with the Tennessee Department of Revenue for sales and use tax collection or provide proof of exemption. Drivers must possess a Commercial Driver's License with appropriate endorsements and pass FBI and TBI background checks with drug screening compliance. Mandatory insurance requirements include workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and sexual abuse and molestation insurance ($1,000,000 per occurrence/$2,000,000 aggregate). The contractor assumes all expenses for vehicle purchase, operation, maintenance, driver training, and background checks, and must provide backup transportation at no additional charge in the event of motor coach breakdown. The procurement documents do not identify set-aside designations, disadvantaged enterprise restrictions, or an incumbent contractor.
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Event Description The Amendment post date for the State's responses for the questions & comments has been changed to Monday, May 11, 2026. Also, the bid deadline date has been changed to Monday, May 18, 2026 at 2:00 p.m.
The Tennessee School for the Blind (TSB) is seeking a contractor to provide safe and reliable transportation for TSB students during travel events both intrastate and interstate. Depending on the nature of the travel event, the Contractor is expected to use motor coach buses for travel. The anticipated term of the Contract will be approximately thirty-seven (37) months with two (2) options to renew.
All questions & comments are due by Wednesday, April 8, 2026, by 12:00pm CT in accordance with Terms & Conditions 1.3. The State's response to questions and comments will be posted via an Amendment on Friday, April 24, 2026.
Specifications and terms & conditions are attached.
Agency Contact: Genell Jordan- 615-532-7202 - Genell.Jordan@tn.gov
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to:
https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST
Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357.
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 1 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire:
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:Yes
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 2 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 3 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 4 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Contractor must provide copies of valid Commercial Driver's Licenses for all drivers who will be used to provide driver services during the contract.
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 5 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 381000 UOM: Miles Bid Qty: 381000 Required: Yes Reserve Price: No
Description: Charter Bus Services - School/Home Outboard & Return Trips
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 90 UOM: Day Bid Qty: 90 Required: Yes Reserve Price: No
Description: Charter Bus Services - Athletic/Academic Trips (up to 280 miles one-way)
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: Line Qty: 4500 UOM: Miles Bid Qty: 4500 Required: Yes Reserve Price: No
Description: Charter Bus Services - Athletic/Academic Trips (trips exceeding 280 miles one-way)
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 6 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Line: 4 Item ID: Line Qty: 45 UOM: Each Bid Qty: 45 Required: Yes Reserve Price: No
Description: Charter Bus Services - Driver Relief Charge
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 7 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 8 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 381000 UOM: Miles Description: Charter Bus Services - School/Home Outboard & Return Trips
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TN SCHOOL FOR THE BLIND-BLD 16
115 STEWARTS FERRY PIKE
BUILDING 16
NASHVILLE TN 37214
United States
Quantity: 381000 Due Date: 05/06/2026 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: Line Qty: 90 UOM: Day Description: Charter Bus Services - Athletic/Academic Trips (up to 280 miles one-way)
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TN SCHOOL FOR THE BLIND-BLD 16
115 STEWARTS FERRY PIKE
BUILDING 16
NASHVILLE TN 37214
United States
Quantity: 90 Due Date: 05/06/2026 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: Line Qty: 4500 UOM: Miles Description: Charter Bus Services - Athletic/Academic Trips (trips exceeding 280 miles one-way)
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 9 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TN SCHOOL FOR THE BLIND-BLD 16
115 STEWARTS FERRY PIKE
BUILDING 16
NASHVILLE TN 37214
United States
Quantity: 4500 Due Date: 05/06/2026 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: Line Qty: 45 UOM: Each Description: Charter Bus Services - Driver Relief Charge
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TN SCHOOL FOR THE BLIND-BLD 16
115 STEWARTS FERRY PIKE
BUILDING 16
NASHVILLE TN 37214
United States
Quantity: 45 Due Date: 05/06/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 10 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Education Call for Shipping Information United States
Contact: Genell Jordan Phone: 615/532-7202 Email: Genell.Jordan@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 33101-0000013872 Sell RFx 11 Event Round Version 1 2 Event Name TSB Transportation Services (FY27-FY31) Start Time Finish Time
03/25/2026 08:00:00 CDT 05/18/2026 14:00:00 CDT
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