Amendment__1_for_QCs_for_TSB_Transportation_Services_FINAL.pdf
PDF 520 KB Posted
- Solicitation number
- Event 33101-13872
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment #01 issued by the Tennessee Department of Education for ITB Event #33101-13872, clarifying specifications and requirements for motor coach transportation services for the Tennessee School for the Blind (TSB). The amendment addresses 48 questions and comments submitted by prospective bidders regarding service scope, vehicle specifications, driver requirements, and operational procedures. The contract encompasses approximately 36 months beginning July 1, 2026, with two optional renewal periods utilizing the same unit prices submitted in the initial bid unless approved increases are submitted. Services include 381,000 miles for weekly home-to-campus transportation trips on three established routes (Nashville to Memphis, Nashville to Chattanooga, and Nashville to Johnson City), 90 days of charter bus services for athletic and academic trips up to 280 miles one-way, 4,500 miles for trips exceeding 280 miles one-way, and 45 driver relief deployments. All motor coaches must contain a minimum of 46 seats, functioning restrooms, Wi-Fi service, 100-watt charging capabilities, GPS tracking accessible to the contractor, and meet Federal Motor Carrier Safety Administration and Tennessee Code Annotated requirements.
Pricing must be submitted on a per-mile or per-day unit basis as specified in the original ITB, with rates expected to remain fixed for the contract duration unless the contractor provides strong justification and supporting documentation approved by multiple state departments. The State will not consider fuel escalation provisions or accept any use of subcontractors; the awarded contractor must directly perform all services. No minimum number of guaranteed trips exists, and the State will not provide partial compensation for cancelled trips regardless of notification timing. Drivers must hold a Commercial Driver License with air brake and passenger endorsements (the school bus "S" endorsement requirement has been clarified as not mandatory for interstate charter operations per FMCSA regulations), maintain current medical certification, pass FBI and TBI background checks with fingerprinting, and comply with the more restrictive of federal or state hours-of-service standards (10-hour federal limit for passenger-carrying vehicles). The contractor's terminal should be located no more than 15 to 20 miles from TSB's campus at 115 Stewarts Ferry Pike, Nashville, Tennessee 37214, with net 30-day payment terms for invoices.
View the file
Other files
Show all 16
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ITB Event #33101-13872 – Amendment #01 Page 1 of 12
STATE OF TENNESSEE
DEPARTMENT OF EDUCATION
ITB EVENT #33101-13872
AMENDMENT #01
FOR TSB TRANSPORTATION SERVICES (FY27-FY31)
DATE: May 22, 2026
ITB EVENT #33101-13872 IS AMENDED AS FOLLOWS:
1. State responses to questions and comments in the table below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.
Question ITB
SECTION
QUESTION / COMMENT STATE RESPONSE
1. Approximately how many buses do you anticipate needing per trip or event?
The State anticipates three (3) charter buses will be required for weekly home to TSB campus trips, one (1) charter bus for each weekly route that generally runs on Fridays and Sundays.
The State anticipates only one
(1) charter bus will be required for each academic and athletic trip/event. However, this is subject to change at the State’s discretion, depending on the trip/event.
2. Whether ADA-accessible buses (with wheelchair lifts) are required.
Wheelchair lifts are only required when there is a student need, which will vary with student enrollment.
3. If there are any specific onboard requirements, such as lap/shoulder belts or other safety equipment.
Yes, Respondents shall review the final specifications document for these requirements.
4. Whether buses are required to have onboard lavatories.
Yes, Respondents shall review the final specifications document for these requirements.
5. Charter Outward and Return home trips. Where are these locations? Are there specific locations? How many different locations?
There are three (3) locations/routes (listed below).
Nashville to Memphis Nashville to Chattanooga Nashville to Johnson City
ITB Event #33101-13872 – Amendment #01 Page 2 of 12
QUESTION / COMMENT STATE RESPONSE
The State has established predetermined bus stops along each route, which will be shared with the awarded contractor. These bus stops are subject to change per the State’s request.
6. Charter Outward and Return home trips: What days to these typically fall on? Are they the same from week to week on the average?
Typically, these trips occur on Fridays (return to students’ homes from TSB) and Sundays (pick up from students’ homes and return to TSB campus in Nashville, TN).
That said, these days can change based on TSB’s school calendar to accommodate holidays, predetermined days off, etc.
TSB’s annual school calendar will be provided to the awarded contractor no later than August 10th of each year during the Contract Term.
7. Are we to only supply a mileage rate per mile or a full rate for each location?
Per the ITB instructions, Respondents shall provide a per-mile rate.
8. Confirming that all vehicles do not have to be ADA each trip, only when requested?
Yes, the State will specify when an ADA wheelchair accessible charter bus is needed.
9. How many ADA vehicles could potentially be requested for the same date/time?
The State could potentially request up to three (3) charter buses, one (1) for each weekly home to TSB campus trip, that are ADA accessible for the same dates/times.
10. Is the rate a flexible rate over the 37 month period? Or can we have a YOY escalator if we can state in the bid?
Proposed rates are expected to remain fixed for the duration of the Contract Term. Any changes to rates during the Contract Term require approval from multiple State departments and, thus, require the awarded contractor to submit a strong justification and supporting documentation.
11. The ITB estimates 381,000 miles for Line 1 over the contract term (approximately 123,500 miles per year). TSB's published Residential Services webpage states that 'each year the charter buses
1. The estimated mileage provided in Line 1 (Charter Bus Services - School/Home Outboard &
ITB Event #33101-13872 – Amendment #01 Page 3 of 12
QUESTION / COMMENT STATE RESPONSE
log more than 111,000 miles delivering students safely to and from their homes and school.' This represents a gap of approximately 12,500 miles per year, or roughly 11% above the publicly stated figure.
Please clarify:
(1) Does the 381,000-mile estimate include only loaded miles while students are on board, or does it also include deadhead miles such as the return leg to TSB after student drop-off and coach repositioning from the Contractor's terminal?
(2) Does the ITB estimate incorporate athletic and academic trip mileage (Lines 2 and 3) within the Line 1 total, or are those estimated separately?
(3) Has the annual residential route mileage increased materially from the 111,000-mile figure published on TSB's website?
Return Trips) reflects round trip mileage, including the miles from the awarded contractor’s terminal to TSB’s campus in Nashville, TN.
2. The Line 1 (Charter Bus Services - School/Home Outboard & Return Trips) estimate does not include athletic and academic events. Athletic and academic events are separate.
3. The mileage has not increased substantially.
The State estimates approximately 115,560 miles annually in total for all three (3) weekly home to TSB campus routes but has included the potential of additional miles in the event of route adjustments over the course of the initial Contract Term.
These additional miles are included in the 381,000-mile estimate listed in the
ITB.
12. For Athletic/Academic Trips up to 280 miles one-way (Line 2, priced per Day), does one 'day' represent one coach for one event, or one event regardless of the number of coaches required?
If TSB requests two coaches for a single event, would that be billed as one day or two days?
One (1) “day” represents one
(1) charter bus per event.
Two (2) charter buses for one
(1) event will be billed as two
(2) one-day events.
13. For Athletic/Academic Trips exceeding 280 miles one-way (Line 3, priced per Mile), is the per-mile rate applied to the total trip mileage from origin to destination, or only to the miles in excess of the 280-mile threshold?
The per-mile rate in Line 3 (Charter Bus Services - Athletic/Academic Trips (trips exceeding 280 miles one-way) is applied to the miles in excess of the 280-mile threshold.
14. For the Driver Relief Charge (Line 4, 45 Each), what constitutes one 'each'?
Is it one relief driver deployment, one relief event per trip, or one trip on which any driver relief is required?
“Each” represents one (1) driver relief per trip. Driver relief will only be used as needed, pursuant to Tenn. Code Ann. § 55-20-204.
ITB Event #33101-13872 – Amendment #01 Page 4 of 12
QUESTION / COMMENT STATE RESPONSE
15. What is the anticipated effective start date of this contract? The ITB references an approximately 37-month term beginning in FY27, but does not state a specific start date.
The State now anticipates a July 1, 2026, effective date of this Contract.
The initial Contract Term will now be thirty-six (36) months.
16. Will the two optional renewal periods be awarded at the same unit prices submitted in this bid, or will there be a price adjustment mechanism — such as a CPI escalation clause — applied at each renewal?
Each renewal option period will utilize the same unit prices submitted by the Respondent for this ITB unless pricing increases are approved by the State. For additional information, see the State’s answer to Question #10.
17. Is there a minimum number of guaranteed trips or miles per contract year, or is the Contractor fully exposed to zero revenue if TSB cancels trips with 24-hour notice? Are there any provisions for partial compensation in the event of high cancellation volume?
There is not a minimum number of guaranteed trips;
however, it is highly unlikely the State will not have any trips that will result in zero (0) revenue for the awarded contractor.
No, there will not be partial compensation for State-cancelled trips, regardless of notification timing.
18. TSB's published Residential Services webpage identifies three active charter bus routes: (1) Memphis to Nashville via I-40, (2) Chattanooga to Nashville via I-24, and (3) Johnson City to Nashville via I-40, operating Sundays inbound and Friday afternoons outbound. The 2026 ITB specifications do not identify any routes, route count, destinations, or operating days. Please confirm:
(1) Are these three routes the current active residential routes for the contract term beginning
FY27?
(2) Has a fourth or additional route been added since the website was last updated — and if so, what are its destination, approximate mileage, and operating schedule?
(3) What is the current number of weekly service days (outbound and inbound combined) per route? The ITB's 381,000-mile estimate implies approximately 123,500 miles per year, which exceeds TSB's published annual figure of 111,000 miles by approximately 12,500 miles.
Confirmation of the current route structure would allow bidders to reconcile this difference.
1. Yes, these are the current active weekly home to TSB campus routes.
2. No additional routes have been added.
3. The State anticipates two
(2) weekly service days per route.
There are approximately forty-five (45) weeks per school year.
As such, the State estimates approximately 115,560 miles annually in total for all three (3) weekly home to TSB campus routes but has included the potential of additional miles in the event of route adjustments over the course of the initial Contract Term. These additional miles are
ITB Event #33101-13872 – Amendment #01 Page 5 of 12
QUESTION / COMMENT STATE RESPONSE
included in the 381,000-mile estimate listed in the
ITB.
19. TSB's published Residential Services webpage states that 'travel time on the bus extends over six hours to travel one way to the school, although the average time for a student in transit is closer to three and a half hours.' Tenn. Code Ann. § 55-20-204 limits drivers to 12 hours of driving time and 15 hours on-duty time. Please confirm:
(1) Which specific routes are expected to approach or exceed the 12-hour driving limit when accounting for pickup and drop stops — requiring a relief driver under Line 4?
(2) What are the estimated one-way drive times, including stops, for each residential route (Memphis, Chattanooga, Johnson City, and any additional routes)?
(3) Based on TSB's operational experience, how frequently per school year has driver relief actually been required on each route?
1. Nashville to Johnson City is typically the only weekly home to TSB campus route that nears the driving limit.
2. Estimated one-way drive times:
Nashville to
Chattanooga = 4.5 hours
Nashville to Memphis = 5 hours
Nashville to Johnson City = 6 hours
3. The State anticipates driver relief to be required approximately fifteen (15) times per school/contract year.
20. Specification Item 8 states that trips may include use of the motor coach for one trip within a 100-mile radius of the destination. Is the mileage for these destination-area side trips included in the 381,000-mile estimate for Line 1, or would such trips generate additional billable miles beyond the stated quantity?
The additional mileage is included under ITB Line 3 (Charter Bus Services - Athletic/Academic Trips (trips exceeding 280 miles one-way)).
This is not included in the Line 1 (Charter Bus Services - School/Home Outboard & Return Trips) mileage estimate for weekly home to TSB campus trips.
21. Can TSB request more than one motor coach for a single athletic or academic event? If so, for Line 2 (Day rate) and Line 3 (Mile rate), is each coach billed as a separate unit, or is an event requiring multiple coaches billed as a single unit?
Yes, the State may request multiple charter buses for a single academic or athletic event.
If this is requested by the State, Line 2 (Charter Bus Services - Athletic/Academic Trips (up to 280 miles one-way)) per “day” will apply to the number of charter buses requested. For example, if two (2) charter buses for one (1) event are requested, then the event will be billed as two (2) one-day events.
ITB Event #33101-13872 – Amendment #01 Page 6 of 12
The same logic will be applied for Line 3 (Charter Bus Services - Athletic/Academic Trips (trips exceeding 280 miles one-way) (per-mile)).
Each charter bus will be billed separately for mileage exceeding 280 miles one-way.
22. Is there a maximum acceptable distance from the Contractor's terminal to the TSB campus at 115 Stewarts Ferry Pike, Nashville, TN 37214? The specifications reference 'reasonable driving time from the Contractor's terminal' as the standard for breakdown response and driver replacement.
Will terminal proximity be evaluated as part of the award criteria?
The State prefers the awarded contractor’s terminal be no more than fifteen (15) to twenty
(20) miles from TSB’s campus.
23. How frequently does TSB anticipate requesting wheelchair lift-equipped coaches, and what advance notice will be provided? Will TSB communicate an annual or seasonal schedule of accessibility needs, or will requests be made on a trip-by-trip basis?
Wheelchair lifts are only required when there is a student need.
The State will know whether wheelchair lifts are needed based on TSB’s student enrollment. This information will be communicated to the awarded contractor as soon as a student with these needs is enrolled so that the awarded contractor can secure the proper charter bus for the applicable weekly home to TSB campus route.
The State will also know whether wheelchair lifts are needed for a student when requesting a charter bus for an academic or athletic trip. This need will be communicated to the awarded contractor at the time of the request.
24. The specifications reference Tennessee Department of Safety and Homeland Security Rules 1340-01-13 and 1340-06-01 as governing the maximum acceptable years of service for motor coaches, but do not state the specific age limit. Please confirm the maximum allowable age (in years) for motor coaches used under this contract.
The State does not have a set age limit or requirement for charter buses. The State refers respondents to State Board of Education Rule 0520-01-05 and Tenn. Code Ann. §§ 49-6- 2109 and 55-1-101 et seq. for additional information related to years of service requirements.
25. The specifications require a minimum of one DVD player per coach. Given that DVD players are increasingly absent from new motor coach
Yes, the State is fine with those alternatives.
ITB Event #33101-13872 – Amendment #01 Page 7 of 12
QUESTION / COMMENT STATE RESPONSE
manufacturing, will Blu-ray players or integrated streaming-capable media systems be accepted as equivalent alternatives?
26. TSB's published Residential Services webpage states that buses are 'monitored for safety and efficiency with GPS tracking and cellular phones' and that 'occasionally the TDOT Smart Way Traffic Camera System is utilized in checking the buses' locations.' GPS tracking was also explicitly required in the prior TSB transportation contract. The 2026 ITB specifications are entirely silent on GPS. Please clarify:
(1) Is real-time GPS tracking of motor coaches required under this contract?
(2) If required, must GPS data be accessible to TSB staff in real time, and is integration with TDOT Smart Way or any other monitoring platform expected?
(3) If GPS is not a formal contract requirement, does TSB still expect or prefer GPS-equipped coaches as an operational matter?
1. Yes, the State requires the awarded contractor to have GPS access to their charter buses.
Please see the revised specifications on
“RELEASE 2”.
2. No, the State does not need access to GPS data in real time.
3. Yes, the State requires the awarded contractor to have GPS access to their charter buses.
Please see the revised specifications on
“RELEASE 2”.
27. TSB's published Residential Services webpage explicitly states that 'charter buses equipped with satellite televisions, Wi-Fi, and 100-watt charging capabilities for personal devices transport students across the state to Nashville.' These are described as current operational features available to TSB students. The 2026 ITB specifications make no mention of WiFi or device charging. Please clarify:
(1) Are motor coaches required to provide passenger WiFi service under this contract?
(2) Are motor coaches required to provide 100-watt device charging capabilities for students?
(3) If these features are not formal contract requirements, does TSB nonetheless expect bidders to provide them as part of the service standard described on its website?
1. Yes, the State requires Wi- Fi service for all passengers on all charter buses.
Please see the revised
2. Yes, the State requires charging capabilities for all passengers on all charter buses.
Please see the revised
3. These are contractual requirements.
Please see the revised specifications on
“RELEASE 2”.
28. The specifications require all drivers to hold a CDL with a School Bus (S) endorsement per SBE Rule 0520-12-01-.13. Federal FMCSA regulations generally do not require the S endorsement for interstate motor coach
The State does not require the “S” endorsement for charter bus drivers.
ITB Event #33101-13872 – Amendment #01 Page 8 of 12
QUESTION / COMMENT STATE RESPONSE
operations. Does TSB require the S endorsement for all drivers regardless of whether they operate on intrastate or interstate routes?
Please see the revised specifications on “RELEASE 2”.
29. TBI clearance letters are required for all drivers prior to the first date of service. What is the anticipated contract effective date and the expected TBI processing timeline? Will TSB accept provisional service for drivers with satisfactory FBI checks while TBI clearance is being processed?
No, the State requires that all charter bus drivers have a TBI clearance letter. The State now anticipates a July 1, 2026, effective date of this Contract.
30. What are the standard payment terms for invoices submitted under this contract (e.g., Net 30, Net 45)?
Net thirty (30) days
31. The specifications state that driver per diem rates for lodging must comply with State Comprehensive Travel Regulations. Does this cap also apply to driver meal per diem, or only to lodging costs?
Yes, driver per diem rates for reimbursable meals must be approved by the State and shall be subject to the amounts and limitations specified in the current State Comprehensive Travel Regulations. For any costs above the State rate, including meals are not reimbursable, Respondents should independently calculate any costs above the reimbursable rates and factor those costs into their overall cost proposal.
32. Section 2.1 of the ITB states that award will be made to the lowest-cost responsive and responsible bidder. Beyond threshold compliance with the stated specifications, what specific safety criteria will evaluators use to assess whether a respondent is 'responsible'? For example, will evaluators consider FMCSA safety ratings, SafeStat scores, out-of-service rates, accident history, or SMS (Safety Measurement System) data as part of the responsibility determination?
All requirements of the specifications and ITB bid factors must be met by the intended awardee.
Please see the revised specifications on “RELEASE 2” (Safety and Security Sections 2 & 3).
33. The ITB's Driver Relief section cites Tenn. Code Ann. § 55-20-204, which sets a 12-hour driving limit as the threshold triggering the requirement for a relief driver under Line 4. However, the ITB's Overview section separately requires compliance with 'all applicable Federal Motor Carrier Safety Administration regulations,' which includes 49 C.F.R. § 395.3. Under FMCSA's passenger-carrying hours of service rules, a driver operating a vehicle designed to transport 9 or more passengers for compensation may not drive more than 10 hours following 8 consecutive hours off duty — a limit 2 hours lower than the state standard cited in the ITB. Please clarify:
1. The Tennessee standard of twelve (12) hours shall apply for transportation performed entirely within the State.
2. NOT APPLICABLE
3. Where both federal and state standards apply and address the same standards, the more
ITB Event #33101-13872 – Amendment #01 Page 9 of 12
QUESTION / COMMENT STATE RESPONSE
(1) Which hours of service standard governs driver relief scheduling under this contract — the FMCSA 10-hour federal limit or the Tennessee 12-hour state limit?
(2) If the federal 10-hour standard applies, has the 45-unit estimate for Line 4 been calculated using that lower threshold?
(3) In the event of any conflict between FMCSA regulations and Tennessee state law, which standard does TSB expect the Contractor to follow?
restrictive requirement governs.
34. The ITB requires all drivers to hold a CDL with a School Bus (S) endorsement per SBE Rule 0520-12-01-.13. The S endorsement under Tennessee and federal law is designed for operators of vehicles that activate flashing warning lights, extend stop arms, and halt traffic at railroad crossings and student loading zones
— functions defined under 49 C.F.R. § 383.5 for traditional school bus operations. The transportation described in this ITB is charter bus service: coaches make scheduled stops at pre-arranged private locations such as hotel parking lots and travel center parking areas, as described on TSB's Residential Services webpage.
Passengers board and disembark in private lots
— not from roadways with activated stop arms or traffic-halting functions. FMCSA regulations governing interstate passenger carrier operations (49 C.F.R. Parts 390–395) do not require the S endorsement for this class of operation. Please clarify:
(1) Does TSB require the School Bus (S) endorsement for drivers operating exclusively on interstate charter bus routes where no stop-arm or traffic-halting functions are used?
(2) Is the S endorsement requirement intended to apply only to intrastate operations, or universally to all drivers regardless of route type?
(3) If the S endorsement is required universally, what is TSB's legal basis for imposing this requirement on interstate charter operations where FMCSA regulations do not require it?
See the State’s response to Question #28 above.
35. The ITB's Overview section requires compliance with both FMCSA federal regulations and Tennessee state regulations, stating that coaches and drivers must meet 'all applicable Federal Motor Carrier Safety Administration regulations' as well as Tennessee Code Annotated Titles 49 and 55 and SBE Rules. In at least two identified areas — hours of service (Q23) and driver endorsement requirements (Q24) — these regulatory frameworks establish different and conflicting standards. Please confirm:
1. Where both federal and State standards address the same standards, the more restrictive requirement governs.
2. For vehicles subject to FMCSA passenger-carrying regulations, the more restrictive federal 10-hour driving limit applies and governs driver
ITB Event #33101-13872 – Amendment #01 Page 10 of 12
QUESTION / COMMENT STATE RESPONSE
(1) When FMCSA federal regulations and Tennessee state regulations establish different standards for the same operational requirement, which standard does TSB expect to govern Contractor performance?
(2) Will TSB issue a clarifying amendment addressing the hours of service and endorsement conflicts identified in Q23 and Q24?
scheduling and relief requirements. The citation to Tennessee Code Annotated Title 55 in the Driver Relief section reflects a State standard that may apply in certain contexts. However, it does not supersede applicable FMCSA regulations.
36. Section 6.2 of the Terms and Conditions establishes that bid prices are fixed for the contract term and constitute the entire compensation due the Contractor. Anchor Tours, Inc. respectfully requests that TSB consider incorporating a fuel cost escalation mechanism into the contract via pre-bid amendment, applied specifically to the per-mile line items (Lines 1 and 3). The proposed mechanism is as follows: (1) Base fuel price assumption: $4.00 per gallon of diesel, established at contract award. (2) Index:
U.S. Energy Information Administration (EIA) PADD 2 (Midwest) weekly retail on-highway diesel price — the appropriate regional index for Tennessee operations. (3) Vehicle fuel economy basis: 6 miles per gallon, consistent with standard over-the-road motor coach performance. (4) Adjustment formula: (Current PADD 2 weekly average price − $4.00 base) ÷ 6 MPG = per-mile fuel surcharge or credit.
Example: if PADD 2 diesel averages $4.60/gallon in a given month, the fuel adjustment is ($4.60 − $4.00) ÷ 6 = +$0.10/mile applied to Lines 1 and 3 for that billing period. If PADD 2 diesel averages $3.70/gallon, the adjustment is ($3.70 − $4.00) ÷ 6 = −$0.05/mile credit returned to TSB. (5) The adjustment would apply symmetrically — TSB receives credits when diesel falls below $4.00/gallon.
Please confirm:
(a) Would TSB consider adding this fuel escalation provision via pre-bid amendment?
(b) If not, will TSB confirm that all per-mile pricing must remain entirely firm and fixed through all base and optional renewal periods with no adjustment mechanism of any kind?
1. No, the State will not consider adding a fuel escalation provision.
2. See the State’s response to Question #10 above.
37. Is it permissible for a Respondent to serve as the prime contractor while utilizing qualified subcontracted motor coach providers to perform the transportation services required under this
ITB?
If so, please confirm whether there are any specific limitations, required disclosures, or minimum performance expectations (e.g., percentage of work performed by the prime contractor) applicable to such an arrangement.
No, the State will not accept any requests for any scope items or deliverables to be completed by the awarded contractor’s subcontractors.
ITB Event #33101-13872 – Amendment #01 Page 11 of 12
38. The route cities were not specified in the bid documents. Can you please confirm whether the routes will continue to service Johnson City, Chattanooga, and Memphis?
There are three (3) locations/routes (listed below).
Nashville to Memphis Nashville to Chattanooga Nashville to Johnson City
The State has established predetermined bus stops along each route, which will be shared with the awarded contractor. These bus stops are subject to change per the State’s request.
39. The requirement to display a safety complaint phone number on the rear of the vehicle appears to align more closely with traditional school bus operations. Given that motorcoaches primarily operate on interstate highways where visibility is limited, and company information is readily accessible online, is this requirement mandatory for motorcoach operators?
No, this is not a requirement.
specifications on “RELEASE 2”.
40. The specifications reference an “S” endorsement, which applies to school bus operations. As our drivers operate motorcoaches and are fully qualified under FMCSA regulations, please confirm whether this endorsement is required for this contract given we do not own or operate school buses.
See the State’s response to Question #28 above.
41. This requirement appears specific to school bus drivers and typically involves state-led training programs. As a motorcoach operator, would this requirement still apply?
The school bus endorsement specific training will not be a requirement.
specifications on “RELEASE 2”.
42. The requirement requests two customer references. Please clarify whether this applies to individual drivers or to the company as a whole.
The required references apply to the company as a whole.
43. Could you clarify whether the background check requirement includes fingerprinting? While we conduct comprehensive background checks on all drivers, fingerprinting is not currently part of our standard process.
Yes, the Specifications state that background checks are required in accordance with Tenn. Code Ann. § 49-5-413, which requires a fingerprint sample before coming into proximity to students.
44. Our newer motorcoaches are not equipped with sinks; however, all restrooms are stocked with hand sanitizer. Please confirm whether this meets your sanitation requirements.
Yes, this will meet the State’s sanitization requirements.
ITB Event #33101-13872 – Amendment #01 Page 12 of 12
QUESTION / COMMENT STATE RESPONSE
45. Will vendors be compensated for time and resources spent conducting evacuation drills?
Yes, the awarded contractor will be compensated for conducting evacuation drills.
Evacuation drills will be invoiced under Line 2 (Charter Bus Services - Athletic/Academic Trips (up to 280 miles one-way))
46. The specifications state that canceled trips shall not be invoiced. In the event of a cancellation within 24 hours of the scheduled trip, would billing still be permitted?
No, there will not be partial compensation for State-cancelled trips, regardless of notification timing.
47. The specifications reference a 12-hour maximum driving time, which applies to drivers operating within a 100-mile air radius. For routes exceeding that radius, FMCSA regulations limit driving time to 10 hours. Please confirm that FMCSA guidelines will govern, and that relief drivers may be required accordingly. We will ensure proper notification to TSB if relief drivers are needed.
See the State’s response to Question #35 above.
48. We currently operate a 25-passenger shuttle bus and are equipped to provide safe and reliable transportation for small to mid-sized groups. In addition to our in-house capacity, we are prepared to partner with qualified motor coach providers to ensure we can meet larger group transportation needs as required by the contract.
Our goal is to deliver dependable, flexible, and high-quality transportation services that align with the expectations of the Tennessee School for the Blind.
Could you please confirm whether 25-passenger shuttle buses are acceptable for certain trips, and if subcontracting with motor coach providers is permitted under this solicitation?
No, Respondents should review the final specifications document for the minimum quantity of seats requirement.
No, the State will not accept any requests for any scope items or deliverables to be completed by the awarded contractor’s subcontractors.
2. Delete SPECS TSB Transportation Services (FY26-FY31)_ FINAL, in its entirety, and replace it with SPECS TSB Transportation Services (FY26-FY31), Release # 2, attached to this amendment. Revisions of the original Specifications document are emphasized within the new release. Any sentence or paragraph containing revised or new text is highlighted.
3. Event Amendment Effective Date. The revisions set forth herein shall be effective upon release.
All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.
File details come from the government source that posted it. Updated .