Triennial Breaker SOW Updated.pdf

Three-Year Electrical System Preventive Maintenance Survey Performance Work Statement (PWS)

PART 1

General Information

1.0 General

This is a non-personnel service contract to provide all labor, material, tools, equipment, and personal protective equipment (PPE) to perform required testing on the electrical distribution system according to National Fire Protection Association (NFPA) 70B, the Joint Commission and the ANSI/NETA MTS-2019 at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC) which includes Main Building, Energy Center, Engineering Building, and Parking Garage. Work shall be performed by journeyman electricians qualified for the voltage level of the various equipment. Due to the nature of the work, all work will be performed during non-business hours. All work shall be coordinated with Engineering Service. Contractor shall schedule work at least 8 weeks in advance to assure proper coordination with facility staff. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

http://www.netaworld.org/standards/ansi-neta-mts

1.1 Contracting Officer’s representative (COR)

The Contracting Officer’s Representative (COR) will be the principal liaison for the Contractor during the duration of the contract and must be contacted prior any performance on equipment.

1.2 Specific Tasks

The contractor shall perform maintenance according to NFPA 70B, Attachment 2 ANSI/NETA

MTS-2019 7.0 to 8.0 including primary injection testing according to the Electrical Equipment

Listing.

At a minimum, the work shall include the following:

http://www.netaworld.org/standards/ansi-neta-mts

- Transformers of 500KVA or larger shall be cleaned interiorly, inspected for signs of overheating and inspected for any damages to the housing, connection points, or insulation.

- Dry type transformers must be thoroughly cleaned, both interior and exterior, and inspected for overheating.

- Electrical equipment (including, but not limited to Automatic Transfer Switches (ATS) switchgears, switchboards, distribution panels, motor control centers, and all related components) are required to be inspected, tested, maintained, and/or calibrated as follows:

• Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; COMPRESSOR AIR

IS NOT TO BE USED FOR THIS PURPOSE. Visually inspect for signs of overheating, misaligned contacts, damage insulation, or lose lugs.

• Lubricate all moving parts with manufacturer’s approved lubricants

• Test and exercise circuit breakers located in switchgears, switchboards, distribution panels to ensure operation under overload and short circuit conditions. The VA will provide updated short circuit study for all circuit breaker adjustments according to the recommended setting by the study.

• Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

• Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

• Identify hot spots in the electrical equipment. This work must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system.

Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications. No longer a contractor requirement

• Calibrate and maintain adjustable protective relays.

• Test all control systems equipment for proper operation after maintenance is performed and before placing them back in operation.

• Full testing shall be performed for all breakers rated above 200 Amps throughout the facility.

- Provide complete written report of the work performed to the VAACC within fourteen

(14) days of completion. Information shown in the report shall be as follow:

• Company’s name, address, telephone and fax numbers.

• Name and signature of contractors who perform the maintenance and testing.

• VA Work Contract Number, name and number of VA Contracting Officer.

• Date and Time of Work.

• Copies of contractors’ valid license, professional and training certificates.

• Descriptions and model number of specialized tools and equipment used, such as torque wrench, infrared scanning camera, etc.

• Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

• Description of work items.

• Test data.

• Submit three (3) hard copies of the complete written report, and one (1) CD-

Rom of the electronic version of the report in Microsoft Word format to the

COR within fourteen (14) calendar days of work.

• Provide recommendations for any repair, replacement, or other potential corrective action that should be taken as a result of the test. For any devices tested which do not pass testing or inspection, the COR must be notified immediately, as well as documenting the information in the report.

- Columbus VA ACC will be responsible for contacting American Electric Power (AEP) to disconnect and reconnect main feed to the Facility.

- Contractor has no more than 30 days after award to commence work and 180 days for all work to be complete, unless prior coordination has been made and approved by the

Government

- Site visit is strongly recommended.

1.3 Contractor Qualifications

Contractor shall be certified by the InterNational Electrical Testing Association (NETA) as NETA

Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical

Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractor shall have safety trainings either on-the-job or class-room type in electrical safety outline in the OSHA Standard

29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E-Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA

Contracting Officer prior to work. If no training certifications are available, the contractor’

Employer shall certify that he/she has met this requirement in writing, and submit it to the VA

Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references:

- NFPA 70, National Electrical Code

- NFPA 70B, Recommend Practice for Electrical Equipment Maintenance

- NFPA 70E, Standard for Electrical Safety in the Workplace

- NFPA 110, Standard for Emergency and Standby Power Systems

- OSHA Standard 29 CFR 1910, Subparts I & S

- NETA, Maintenance and Testing Specifications

- VHA Directive 1028, Facility Electrical Power Systems.

All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR

1910, Subpart I, and NFPA 70E.

1.4 Hours of Work:

Contract employees will work during non-business hours 7:00PM - 6:00AM Monday – Friday.

1.5 Place or Performance:

The work to be performed under this contract will be performed at:

VA Chalmers P. Wylie Ambulatory Care Center (VA ACC)

420 N. James Road

Columbus, OH 43219

1.6 Type of Contract:

The government anticipates the award of a Firm-Fixed Price contract.

1.7 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facility, equipment, and materials shall be secured.

PART 2

Definitions & Acronyms

2.0 Definitions and Acronyms

2.1 Definitions:

• CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

• CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

• CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

• DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

• DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

• KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

• NOT TO EXCEED (NTE). The price and/or quantity that the contract or Contract shall not exceed.

• PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

• QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

• QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be utilized by the government for surveillance of contractor performance.

• QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

• SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

• WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

ANSI American National Standards Institude ATS Automatic Transfer Switch CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer’s Representative NETA InterNational Electrical Testing Association NFPA National Fire Protection Association NTE Not to Exceed OSHA Occupational Safety & Health Administration POC Point of Contact PPE Personal Protective Equipment PWS Performance Work Statement VA Veterans Affairs VAACC Chalmers P. Wylie Ambulatory Care Center VHA Veterans Health Administration