Transitional_Housing_Amendment_1.pdf

Contract Amendment State of Arizona Department of Child Safety

Office of Procurement 3003 N. Central St, 20th Fl.

Phoenix, AZ 85012

Transitional Housing Program

Amendment #: 1

ALL OTHER REQUIREMENTS, SPECIFICATIONS, TERMS AND CONDITIONS REMAIN UNCHANGED

This amendment shall be fully executed upon the approval electronically in the state approved e-procurement system by an authorized representative of the Contractor and applied to the contract within the e-procurement system by the Procurement Officer or delegate.

The purpose of this Amendment is to replace and clarify language around AZDCS contacts for the placement of youth.

Pursuant to the Uniform Terms and Conditions, Section 5.1 Amendments, and the Special Terms and Conditions, Section 5.1 Contract Amendments, the following sections are amended as follows:

• Scope of Work Section 2.0 and its subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

2.0 General Requirements

2.1 ADCS is seeking a housing array with supportive services for young adults in Extended Foster Care to live in full supportive, income-based and transitional housing environments.

2.2 Supportive services shall be individualized and enhance the young adult’s current competencies as needed. Supportive services will include housing navigation, which transitions the young adult into permanent housing where the young adult will reside at discharge.

2.3 Program Eligibility Criteria:

2.3.1 Eligibility is determined by ADCS under A.R.S. § 8-521.01and 8- 521.02.

2.3.2 Young adult has been assessed by the ADCS Specialist and the Permanency and

Youth Services Unit as having the minimum skills necessary to reside in a less than 24-hour, supervised setting.

2.3.3 Young adults will be referred for the housing option that best supports their current need, and should have the opportunity to transition to a different Phase. Young adults must agree and ADCS must approve all changes to the housing option.

2.3.4 Individual rooms shall be supplied for each young adult. Any modifications such as room sharing must be discussed with young adult and the Permanency and Youth Services Unit.

2.3.5 Non-ADCS housemates/roommates must be approved by ADCS prior to move in.

• Scope of Work Section 3.6 is replaced in its entirety as follows:

3.6 Provide less than twenty-four (24) hours per day, seven (7) days a week supervision. Supervision shall occur when the young adult care coordinator is meeting with the young adult to create and review the individualized service plan goals.

• Scope of Work Section 4.0 and its subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

4.0 Placement Requirements:

4.1 Accept all placements where the young adult has been matched to the program.

4.2 Only the ADCS Permanency and Youth Services Unit will arrange for placement of the young adults assessed as appropriate.

4.3 ADCS will not pay for placements made by anyone else other than ADCS Permanency and

Youth Services Unit.

Office of Procurement 3003 N. Central St, 20th Fl.

Phoenix, AZ 85012

This amendment shall be fully executed upon the approval electronically in the state approved e-procurement system by an authorized representative of the Contractor and applied to the contract within the e-procurement system by the Procurement Officer or delegate.

4.4 Authorizations for placements will only come through the ADCS Permanency and Youth Services Unit.

4.5 The Contractor shall redirect the ADCS Specialist or ADCS Supervisor to the Permanency and Youth Services Unit if contacted directly for placement.

4.6 Respond to all requests for placement referral within twenty-four (24) hours or one (1) business day of receipt of a placement referral sent via secure email by the ADCS Permanency and Youth Services Unit.

• Scope of Work Sections 5.1, 5.2, and respective subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

5.1 Phase One (1): The Contractor shall:

5.1.1 Provide an onsite Young Adult Care Coordinator at a minimum Monday through Friday, 8:00 AM to 5:00 PM, excluding weekends and State Holidays.

5.1.1 (a) Young Adult Care Coordinator shall complete weekly in person contact reviewing how each young adult is progressing in the program. Document progress on the Individualized Service Plan, Exhibit (IV) and upload into Guardian on the 15th day of the following month.

5.1.1 (b) Ensure that the young adult is residing at minimum 75% of the month

5.1.2 Provide an afterhours facility technician to respond to property maintenance emergencies.

5.1.3 Provide a fully furnished living space and working general utilities.

5.1.4 Provide meal options and nutrition education based on the young adult’s individualized self-assessment.

5.1.5 Provide a supportive transportation plan to assist young adults with means of transportation.

5.1.6 The Young Adult Care Coordinator in collaboration with young adult will submit referrals to the Permanency and Youth Services Unit when transitioning between phases.

5.1.7 Provide a grievance process for conflicts between housemates/roommates

5.2 Phase Two (2) Requirements: The Contractor Shall:

5.2.1 Provide an onsite or offsite Young Adult Care Coordinator at a minimum Monday through Friday, 8:00 am to 5:00pm, excluding weekends and State holidays.

5.2.1 (a) Young Adult Care Coordinator shall complete at least bi-weekly in person contact, reviewing how each young adult is progressing in the program.

Document progress on the Individualized Service Plan, Exhibit (IV) and upload to Guardian on the 15th day of the following month.

5.2.2 Provide an afterhours facility technician to respond to property maintenance emergencies.

5.2.3 Provide a fully furnished living space or supports and access to furnishings and working general utilities.

5.2.4 Provide meal options and nutrition education based on the young adult’s individualized self-assessment.

Office of Procurement 3003 N. Central St, 20th Fl.

Phoenix, AZ 85012

This amendment shall be fully executed upon the approval electronically in the state approved e-procurement system by an authorized representative of the Contractor and applied to the contract within the e-procurement system by the Procurement Officer or delegate.

5.2.5 Provide a supportive transportation plan to assist young adults with means of transportation.

5.2.6 Provide a ledger, documenting payments made by the young adult including payment dates. This ledger shall include signatures by the young adult and the Young Adult Care Coordinator. This can be an electronic document with verifiable electronic signatures. Payment Ledger, Exhibit (II).

5.2.7 The Young Adult Care Coordinator in collaboration with the young adult will submit referrals to the Permanency and Youth Services Unit when transitioning between phases.

5.2.8 Provide a grievance process for conflicts between housemates/roommates.

• Scope of Work Section 6.0 and its subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

6.0 Discharge and Escalation Process:

6.1 Contractor shall request a staffing with the assigned ADCS Specialist and the Permanency and Youth Services (PYS) Unit, youthservices@azdcs.gov.

6.1.1 If ADCS does not respond to a staffing request within forty-eight (48) hours the

Contractor shall email the ADCS Specialist and copy the ADCS Supervisor.

6.1.2 If the requested staffing is still not scheduled, contact the ADCS Program Manager.

6.1.3 Contractor shall participate in the staffing and provide a detailed summary of the concern(s) or reason(s) for discharge.

6.1.4 Complete the Discharge Summary, Exhibit (VI) and upload into Guardian within fifteen (15) days of the young adult discharging from the housing program.

• Scope of Work Sections 7.1 through 7.3 and its subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

7.1 ADCS reserves the right to request the Contractor to submit additional or revised reports related to the service provisions.

7.2 Contractor shall submit the agency face sheet and census, as an attachment, Exhibit (VII) every Monday to the Permanency and Youth Services Unit, youthservices@azdcs.gov and Contracts, Contracts@azdcs.gov.

7.3 Significant Incident Report – DCS Form CSO-1151A Exhibit (III) – Contractors shall contact the ADCS Specialist and the Permanency and Youth Services Unit within two (2) hours of being informed the young adult or has experienced any incident(s) and submit the written report within twenty- four (24) hours.

7.3.1 Utilizing the DCS Significant Incident Report form as provided, document and report any incident as listed, but not limited to, the following:

7.3.1 (a) Individual deaths;

7.3.1 (b) Suicide ideation and/or attempts;

7.3.1 (c) Self-abuse;

7.3.1 (d) Physical abuse and allegations of physical abuse;

mailto:youthservices@azdcs.gov mailto:youthservices@azdcs.gov mailto:Contracts@azdcs.gov

Office of Procurement 3003 N. Central St, 20th Fl.

Phoenix, AZ 85012

This amendment shall be fully executed upon the approval electronically in the state approved e-procurement system by an authorized representative of the Contractor and applied to the contract within the e-procurement system by the Procurement Officer or delegate.

7.3.1 (e) Sexual abuse and allegations of sexual abuse;

7.3.1 (f) Sexual contact or physical aggression between children that involves an inquiry regarding the supervision provided by the out of home caregiver;

7.3.1 (g) Any incident involving injury or trauma (i.e., accidents) regardless of treatment location;

7.3.1 (h) When medicine is administered in an emergency situation;

7.3.1 (i) When an error in administering any medication resulted in an emergency medical intervention;

7.3.1 (j) Adverse medication reactions resulting in medical intervention;

7.3.1 (k) Inpatient hospitalized young adults;

7.3.1 (l) Accidents occurring in home or off-site, while under the supervision of the family, requiring emergency medical treatment, which is not limited to near drowning that required resuscitation;

7.3.1 (m) Threats and/or altercation with parent, staff, young adult or child (ren);

7.3.1 (n) Assault, Fighting or Physical Aggression

7.3.1 (o) Damage or theft of property;

7.3.1 (p) Substance Abuse;

7.3.1 (q) Police involvement;

7.3.1 (r) Emergency Evacuations;

7.3.1 (s) Transportation/traffic-related incidents;

7.3.1 (t) Disasters, such as a major fire in the facility when young adults or child (ren) were present or which affect individual care areas;

7.3.1 (u) When a physical restraint is used; and

• Scope of Work Section 12.0 Contact Information and its subsections are replaced in its entirety as follows with the specific changes highlighted for clarity:

12.0 Contact Information

12.1 The following contact information for each referring agency is provided below:

12.1.1 ADCS Permanency and Youth Services Unit: youthservices@azdcs.gov

12.1.2 Child Abuse Hotline: 1-888-SOS-CHILD

The effective date of this amendment is December 1, 2022. All other terms and conditions remain the same.

mailto:youthservices@azdcs.gov