PORTS Industry Day 5 April 23 Final.pdf

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Port Operations & Related Transportation Services

(PORTS)

Pre-Solicitation Industry Day

5 April 2023

UNCLASSIFIED

TOGETHER, WE DELIVER.

PORTS Industry Day Agenda

UNCLASSIFIED

UNCLASSIFIED

• Welcome

• Purpose

• Acquisition Team/Process

• TCAQ S&RTS History

• PRLS-E Highlights

• PORTS Overview

• Small Business

Port Operations & Related Transportation Services

(PORTS)

Tony Laudano, Contracting Officer

TCAQ-R

PORTS – RFI and Industry Day

• The purpose of today – Market Research to facilitate decision making.

• The information shared by industry during today’s group forum, scheduled One-on-One Sessions, and in response to our RFI posted on SAM.gov will be used by USTRANSCOM for Market Research purposes only and will not be disclosed outside the Government.

• SAM.gov Registration – NAICS Code: 488320 Marine Cargo Handling

• Always monitor SAM.gov for official correspondence related to PORTS.

• Thank you for expressing interest in supporting United States Transportation Command’s (USTRANSCOM’s) mission.

Government Team

• U.S. Transportation Command

(USTRANSCOM)

• Acquisition

• Contracting Officer – Tony Laudano

• Contract Specialist – Carrie Yearian

• Contract Specialist – Emily Fishbein

• Contract Specialist – Liz Holten

• Small Business

• Suzanne Mudd-Yarber

• Legal

• Government Stakeholders

• Military Surface Deployment and Distribution

Command (SDDC)

• Jeff Cline, Chief, Seaport Contract

Management Branch (G3)

• James Lynn, Traffic Management Specialist

• John Hardin, Traffic Management Specialist

• Latrice Holmes, Traffic Management Specialist

• Joshua Hughlett, Traffic Management

Specialist

Acquisition Process

Department of Defense 7-Step Service Acquisition Process

Milestones

UNCLASSIFIED

UNCLASSIFIED

Event Date

Request for Information (RFI) Posted to Sam.gov 24 March 2023

Pre-Solicitation Industry Day / One-on-One Sessions 5/6 April 2023

RFI Responses Due 24 April 2023

Issue RFP 20 June 2023

Proposals Due from Industry 20 July 2023

Contract Award 23 February 2024

Performance Start 1 April 2024

Note: Events and dates are subject to change

Questions

History of S&RTS Program

• TCAQ named S&RTS contract portfolio manager in 2013

• 42 S&RTS contracts transferred from multiple DoD contracting offices

• Awarded 13 Recompete contracts in the first year

• October 2013 – December 2019

• S&RTS Portfolio grows to 65+ contracts

• Award actions increase to average 20 per year

• January 2020 USEUCOM Defender 20 Exercise initiative

• Contract Awards increase to more than 20 per year

• Limited Duration contract requirements increase

• Most supporting the USEUCOM AOR

• March 2021 Port & Regional Logistics Services – EUCOM (PRLS-E) is Awarded

PRLS-E Highlights Unclassified

Unclassified

• 3 Year Period of Performance

• Multiple award IDIQ

• 12 Prime contract holders

• Commercial access to all ports within the USEUCOM AOR

• Individual port requirements competed at Task Order (TO) level

• Simplified TO solicitation and evaluation procedures

• Enhanced Acquisition response time to 30 days or less

• Awarded 11 TOs awarded between March 2021 and December 2022

• Utilized menu based SOR with 200+ individually priced line items

• Detailed technical evaluations

• December 2022 transitioned to Mission Lump Sum Pricing (MLSP)

• Limited technical evaluations

• Acquisition lead time reduced to 2 weeks

PORTS Contract

• Requiring activity: Military Surface Deployment and Distribution Command (MSDDC);

potential for On-Ramp capability to support Other Government Agencies (OGA’s).

• Current requirement: Enable MSDDC to fulfill its global mission by providing strategic seaport services encompassing five area Combatant Commands (COCOM) (i.e., Africa Command (AFRICOM), Central Command (CENTCOM), European Command (EUCOM), Indo-Pacific Command (INDOPACOM), & Southern Command (SOUTHCOM)). Secure full scale commercially contracted seaport operations and support (i.e., Stevedoring and Related Terminal Services (S&RTS)) within 30 calendar days’ notice at any designated seaport using primary and/or subcontracted stevedore services or related port tariff services common throughout the world.

PORTS Contract Goals

UNCLASSIFIED

UNCLASSIFIED

• Multiple Award IDIQ

• More responsive S&RTS contract vehicle to meet CCMD demands

• Establish an upfront list of Technically Acceptable prime contractors

• Provide reliable commercial capability to all designated AORs

• Compete Individual Requirements at the TO level

• More time for MSDDC BDE/BN to plan missions

• More reliable mission details for contractors

• Port, timeline, vessel type, cargo lists (count/ description/ dimensions), additional services

• Simplified Pricing

• Mission Flexibility

• Quick turn response times (~2 weeks or less)

• Commercial Like Performance Metrics

PORTS Requirement Overview

• Full Spectrum Stevedoring, Longshoring, Related Port Services

• Labor and Equipment (All categories, disciplines and capacities)

• Vessel Upload/Download (RO/RO, LO/LO, TO/TO, etc.)

• Truck Upload/Download (all types)

• Rail Upload/Download

• Secure/Manage Cargo Staging Area

• Cargo Washing/Rinsing

• Movement of Hazardous Cargo (All Classes)

• Military Vehicle/Equipment Drivers

• Customs Brokerage, Documentation, Clearance

• Port/Cargo Security

• Port/Cargo Safety

• Etc.

Unclassified

PORTS Operations Area (Excluding USNORTHCOM)

PORTS Sample RFTOP Overview Unclassified

Attachment 5 Sample RFTOP

PORTS Industry Day – Small Business Programs

Suzanne Mudd-Yarber – Director Small Business Office

TCAQ-SB

SMALL BUSINESS OFFICE

UNCLASSIFIED

UNCLASSIFIED

CONTACT INFORMATION

MS. SUZANNE MUDD-YARBER, DIRECTOR

Suzanne.m.mudd-yarber.civ@mail.mil

MR. RORY BROOKS, SMALL BUSINESS

PROFESSIONAL

Rory.j.brooks.civ@mail.mil

QAULIFYING AS A SMALL BUSINESS

• North American Classification Industry System (NAICS) Codes

– U.S. Census Bureau

– Assigned by the Contracting Officer for the individual acquisition

– Classifying the product or service being acquired by one industry

– The NAICS code should best describe the principal purpose of the product or service being acquired

• Business Size Standard

– Assigned by the Small Business Administration (SBA)

– Criteria is either the company’s annual revenue (gross income) or by number of employees

• Designated criteria is listed on the SBA’s Table of Small Business Size Standards

– Office of Management and Budget

• Updated every five years

SMALL BUSINESS TYPES

• Small Business (SB) (Category used to qualifying under the SBA’s Business Size Standards)

• Small Disadvantaged Business (SDB)

• Veteran-Owned Small Business (VOSB)

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Women-Owned Small Business (WOSB)

• Economically Disadvantaged Women-Owned Small Business (EDWOSB)

SMALL BUSINESS TYPES

• Historically Underutilized Business Zone (HUBZone)

• Alaska Native Corporation (ANC)

• Indian Tribe

• Native Hawaiian Organization

• 8(a) Business Development Program

MARKET RESEARCH

• Federal Acquisition Regulation (FAR) Part 10, Market Research

• Applicability

– Before developing new requirements

– Before soliciting for offers when acquisitions have an estimated value in excess of the simplified acquisition threshold (SAT) or less than the SAT when adequate of information is not on hand

– If consolidation or bundling of requirements are involved (this is a particular concern for Small

Business concerns)

– Before awarding a task order under an Indefinite Delivery Indefinite Quantity (IDIQ) for other than commercial services in excess of the SAT

– An ongoing basis: for items such as checking commercial availability; identifying small business capabilities; and locating new entrants in Federal contracting

CERTIFICATES OF COMPETENCY AND DETERMINATION OF RESPONSIBILITY

• FAR Subpart 19.6, Certificates of Competency and Determinations of Responsibility

– If the Contracting Officer determines the apparent successful small business offeror is non-responsible

• Withhold contract award

• Refer the matter to the Small Business Administration’s (SBA) Area Director Office serving the offeror’s

Headquarter location

– The COC process applies to all acquisitions, full and open or set-asides, where performance is

CONUS or OCONUS

– SBA has 15 days to research, review, and formulate a determination. If 15 days is not sufficient time, SBA may make a request for an extension from the Contracting Officer

• What happens during the process

– SBA will contact the apparent successful small business offeror and advise the Contracting

Officer has determined the firm non-responsible

• Offer the firm the opportunity to apply for a COC

– After receipt of complete and acceptable application, SBA may elect to visit the facility

– SBA may review areas of responsibility not included as part of the Contracting Officer’s non-responsibility decision

– SBA has the authority to deny a COC for reasons other than what was originally determined by the

Contracting Officer

– If the Area Director determines a COC is warranted the Contracting Officer will be notified

• What happens during the process (contd)

– The Contracting Officer accepts the determination. SBA will issue the COC and documentation that substantiates the decision

– The Contracting Officer does not accept the determination and requests SBA to suspend the case

• The Contracting Officer is allowed time to review the documentation

• Allows the Contracting Officer to meet with the Area Director and resolve any issue the Contracting Officer may have about the determination

• Allows the Contracting Officer to submit information SBA may not have considered

• Allows the Contracting Officer to appeal the determination to SBA Headquarters

– If the COC is denied by SBA, then the Contracting Officer will award to the next offeror in line as the apparently successful offeror

Open Floor – General Questions

QUESTIONS

TOGETHER, WE DELIVER.