20230223 RFI -TRANSCOM23D010.pdf

REQUEST FOR INFORMATION (RFI)

UNITED STATES TRANSPORTATION COMMAND (USTRANSCOM)

DEPARTMENT OF DEFENSE (DoD)

THIRD PARTY PAYMENT SYSTEM (TPPS)

TRANSCOM23D010

1. Purpose

This RFI is being issued for informational and planning purposes only. The information requested will be used within USTRANSCOM to facilitate decision making (i.e., determining acquisition strategy, small business concerns, etc.) and will not be disclosed outside the Government. Proprietary information submitted shall be appropriately marked. This announcement is not a solicitation of any kind. USTRANSCOM is not seeking or accepting unsolicited proposals for this requirement. This notice should not be construed as a commitment of any type by the Government to take or not take any action. Please note USTRANSCOM will NOT be responsible for any costs incurred by interested parties in responding to this RFI or Virtual Meetings.

2. Description

USTRANSCOM, in conjunction with the Services, Combatant Commanders (CCDRs), and Theater Commanders (CDRs), provides technical direction and supervision over all traffic management functions incident to DoD passenger, cargo, mobility, personal property movements, US Customs and Border Protection (CBP) activities, management of intermodal containers and System 463L pallet and net assets, and the movement of human remains during peace and time of war.

The Deputy Secretary of Defense directed the implementation of a TPPS to pay for transportation services. DoD voluntary tenders require the use of the TPPS, and all DoD cargo movements must be offered only to commercial carriers who utilize the TPPS as their billing and payment system. The responsible DoD lead for the TPPS is the DoD TPPS Program Manager (PM) located at the Defense Finance and Accounting Service (DFAS) Transportation Mission Area (TMA). A TPPS Oversight Council is co-chaired by DFAS and the Assistant Deputy Under Secretary of Defense for Transportation Policy. The council provides overall guidance and direction, and facilitates system change requests to the TPPS contractor.

USTRANSCOM is seeking information about TPPS to provide Electronic Transportation Bill Payment Environment (ETBPE) for the DoD and other federal agencies. The DoD requires a fully automated transportation payment system, providing an auditable, real-time electronic transportation payment environment shared by Transportation Service Providers (TSPs). In accordance with (IAW) the Defense Travel Regulation (DTR), (www.ustranscom.mil/dtr/), the requirements include a common, real time, TPPS shared by shipping companies and the accounting process for the DoD and other federal agencies, while capturing and retaining detailed finance and accounting information at the transaction level. The payment system shall provide and facilitate worldwide support of transportation payments and functional data with the capability to authorize shipments, process expenses, and streamline purchase and payment systems for the DoD, Automated Payment and Accounting Process upon Government approval.

The DoD generates an average of 1,000,000 (+/- 10%) transactions per month, between all DoD Shipping Offices and all DoD Approved Carriers/Transportation Service Providers (TSP).

14 Task Orders have been issued against the TPPS IDIQ Contract by other federal agencies generating a combined average of 100,000 (+/- 10%) transactions per month.

Complete end-to-end implementation must be compliant with all statutory and regulatory requirements including the Chief Financial Officer and Federal Financial Management Improvement Acts (FFMIA) and Federal Generally Accepted Accounting Principles (FedGAAP). This continuing initiative endeavors to fully automate the processing of Government freight and personal property shipments and/or transactions.

Both the IDIQ and DoD TPPS requirements are outlined in the draft Performance Work Statements (PWSs) provided for your reference and review. The Government seeks comments from industry regarding the both the draft IDIQ and DoD TPPS PWSs outlining the TPPS requirement to clarify any ambiguities. These comments are excluded from the White Paper page limitation.

Place of Performance Performance will be at the contractor’s facility.

IDIQ Ordering Period Ordering Period 01 January 2024 through 31 December 2029 Implementation period: 01 January 2024 – 31 December 2024 Performance start date: 01 January 2025

DoD Task Order Period of Performance Base Period 01 January 2024 through 31 December 2025 Implementation: 01 January 2024 – 31 December 2024 Performance: 01 January 2025 – 31 December 2025 Option Period 1 01 January 2026 – 31 December 2026 Option Period 2 01 January 2027 – 31 December 2027 Option Period 3 01 January 2028 – 31 December 2028 Option Period 4 01 January 2029 – 31 December 2029

Implementation The Government anticipates the awardee will have one year to prepare and implement the system.

Acquisition Strategy The acquisition strategy of this requirement has yet to be determined.

3. Background:

Indefinite Delivery/Indefinite Quantity Incumbent Information:

Incumbent Contract Number: HTC711-19-D-D001 Incumbent Contractor: U.S. Bank National Association Incumbent Contract Type: Firm Fixed Price Incumbent Award Value: $2,000.00 Minimum Guarantee Incumbent Contract Acquisition Strategy: Federal Business Opportunities, Full and Open Incumbent Contract Period of Performance:

Ordering Period 01 March 2019 – 31 December 2024

DoD Task Order Incumbent Information:

Incumbent Task Order Number: HTC711-19-F-D018 Incumbent Contractor: U.S. Bank National Association Incumbent Contract Type: Firm Fixed Price Incumbent Award Value: $2,000.00 Minimum Guarantee Incumbent Contract Acquisition Strategy: Federal Business Opportunities, Full and Open Incumbent Task Order Period of Performance:

Base Period: 01 March 2019 through 31 December 2020 Implementation 01 March 2020 – 29 February 2020 Performance 01 March 20202 – 31 December 2020

Option Period 1 01 January 2021 – 31 December 2021 Option Period 2 01 January 2022 – 31 December 2022 Option Period 3 01 January 2023 – 31 December 2023 Option Period 4 01 January 2024 – 31 December 2024

Historical Information:

Average $ Monthly Transactions: $476,339,293 Average # Monthly Transactions: 918,242 Average Annual SCRM Requests: 2 Average Monthly Help Desk Calls: 565 Average Monthly Help Desk Emails: 9,171 Average Monthly Support Tickets Opened: 279

The Government anticipates a 20% increase in monthly transactions/dollar amount over the lifetime of the IDIQ.

4. Information Requested

Parties interested in assisting USTRANSCOM with this market research are requested to submit the following information in the format of a White Paper as outlined below. The response should be detailed (but no more than 6 pages), 12 pt. Times New Roman font, and address the information requested below (title pages, cover letter, etc., will not count against the page limit).

Include designated point of contact’s (POC) name, phone number, and email address. Again, this information will support market research activities within USTRANSCOM.

I. Company Information.

A. Company Name B. Unique Identity ID C. Point of contact name, phone number, and e-mail address D. Company Website E. Facility Clearance F. Contract vehicles under which you hold contracts (i.e., OASIS, FABS, etc.)

which would be appropriate for this acquisition.

II. Business size:

A. Business size: The current and anticipated North American Industry Classification System (NAICS) code for this effort is 522110, Commercial Banking. The Small Business Administration small business size standard for this NAICS code is up to $850 million in assets.

B. Based on NAICS code 522110, Commercial Banking, please indicate your business size (check one):

Small ☐ Large ☐

C. If a small business, please check all that apply to your firm:

HUBZone Small Business ☐ Service-Disabled Veteran-Owned Small Business ☐ Veteran-Owned Small Business ☐ Small Disadvantaged Business ☐ Woman-Owned Small Business ☐ Economically Disadvantaged Woman-Owned Small Business ☐

D. Please identify types of services and commodities in the commercial sector which are subcontracted to small business firms for supporting the day-to-day operations of financial payment cycle transactions for transportation related expenses.

i. Of these types, what is the volume of subcontracting being accomplished to support the day-to-day operations? Define in a percentage.

Name of the Subcontracting Task Percentage (%)

III. Capabilities: Generally, describe your company’s capability in fulfilling the TPPS requirements outlined in the DoD TPPS requirement draft PWS. Specifically address the information in subparagraphs A. through E. below:

A. Concisely describe your company’s ability to perform the work described in the following areas. Include supporting information which demonstrates your company’s knowledge to meet the DoD TPPS requirement PWS requirements. If no direct performance or experience with the below, please explain the role experienced subcontractors through a proposed teaming arrangement or hiring qualified personnel would support your ability to meet the requirements. Supporting information shall not reiterate the language of the tasks provided in the DoD TPPS requirement Draft PWS; rather please provide details regarding your company’s knowledge to execute the PWS requirements. USTRANSCOM is not asking for disclosure of specific or detailed innovative solutions; however, specific examples would assist the Government with this RFI. The areas are as follows:

1. DoD TPPS requirement PWS Task Area 2 – TPPS System

Requirements

2. DoD TPPS requirement PWS Task Area 3 – TPPS System Support

Services

B. Provide the following project or contract information (government or commercial) your company has recently supported (within the last 3 years) for requirements deemed similar to this effort (no more than 3):

A brief description of the project Contract number Period of performance Contract type (Firm Fixed Price, Labor Hour, Cost Plus Fixed Fee, etc.).

Commercial or Non-Commercial Requirement?

Was your company a prime or subcontractor?

Dollar value of the project Scope of the portion of the effort your company supported If no direct experience to above, please explain how your company would utilize subcontractors or teaming arrangements to support the TPPS requirements

C. If your company is an Other Than Small Business (OTSB) concern, have you partnered or subcontracted with small business concerns to provide same or similar services of this requirement?

D. Any suggestions or recommendations (including a brief explanation “why?”) for this acquisition. These comments are excluded from the White Paper page limitation. To include suggested:

Commercial pricing methodologies Acquisition strategy Contract Vehicles

NAICS

Contract Type(s) Commerciality PWS and technical information, Any other information you feel is value-added.

E. Any other information deemed useful to USTRANSCOM. These comments are excluded from the White Paper page limitation. Other information includes:

What have you seen be successful for other commands/commercial entities?

What were the challenges/issues encountered?

Innovative acquisition strategies or contract vehicles used

5. Virtual Technical Capability Meetings (one-on-ones)

The Government intends to conduct virtual, one-on-one technical capability meetings to facilitate conversations between the Government and interested parties demonstrating technical capability in providing support services which closely align to the information requested above. These engagements will include vendor representatives, the contracting officer/specialist, and government technical/functional representatives. In order to participate in a one-on-one meeting, interested parties shall submit a white paper response outlining their specific capability pertaining to the scope and magnitude of the TPPS requirements identified herein and include a meeting request with their white paper submission.

Upon review of all white paper submissions, a Microsoft TEAMS meeting invite will be provided via email to all interested parties the Government determines to have capability relevant to the scope and magnitude of the TPPS requirements. Due to scheduling constraints, allocated meetings times are firm. Requests for alternative dates/times cannot be guaranteed.

Time slots will be for 20 minutes (5 mins to resolve any potential connectivity issues and no more than 15 minutes for discussion). Discussions will end promptly after 15 minutes.

NOTE: Generic capability statements received in response to this RFI will not be reviewed and will not be considered for a one-on-one meeting.

Tentative date for meetings will be the week of 27 March 2023.

6. Submission Information: All questions and responses required for this RFI shall be submitted to the email address for the POCs identified below.

I. POC

A. Contract Specialists Natascha N. Wolman natascha.n.wolman.civ@mail.mil

Virginia E. “Ginger” Bjornson virginia.e.bjornson.civ@mail.mil

B. Contracting Officer Amy M. Miller amy.m.miller50.civ@mail.mil

II. Submission Deadlines:

A. Questions: Questions shall be received by the POCs identified in Section 6 no later than 10:00 AM Central Time (CT), Tuesday, 07 March 2023.

i. Only questions submitted in writing will be accepted.

B. White Paper: Responses to this RFI must be received by the POCs identified in Section 6 no later than 10:00 AM CT on Thursday, 16 March 2023.

i. Oral submissions of information are not acceptable and will not be accepted in response to this notice.

C. Request for one-on-one meeting: Meeting requests in response to this RFI must be included in the vendor’s white paper response and received by the POCs identified in Section 6 no later than 10:00 AM CT on Thursday, 16 March 2023.

Attachments:

1. Draft PWS - IDIQ

2. Draft PWS – DoD TPPS requirements