Track and Tennis Courts Surfacing.pdf

Cheboygan Area Schools

Cheboygan, Michigan

PROJECT:

Track & Tennis Courts Surfacing Cheboygan Area High School

PROJECT: Track & Tennis Courts Surfacing

Cheboygan Area High School

OWNER: Cheboygan Area Schools

7461 North Straits Highway

Cheboygan, MI 49721

The Board of Education of the Cheboygan Area Schools is accepting firm, sealed bids for track and tennis courts surfacing at the Cheboygan Area High School.

Sealed bids will be received at the Cheboygan Area Schools Board of Education Office, 7461

N. Straits Hwy., Cheboygan, MI 49721, prior to 11:00 a.m., local time, on Wednesday, March

23, 2026. Bid proposals received after this time shall not be considered or accepted. Oral, telephone, fax, or electronic mail bids are invalid and will not receive consideration. Bids must have the following label clearly visible on the package: HIGH SCHOOL TRACK AND

TENNIS COURTS SURFACING.

Bids will be publicly opened and read aloud at 11:00 a.m., local time on Monday, March 23, 2026.

Bidding details and specifications are available from the following: Steve Fleming, District

Transportation, Maintenance, and Grounds Manager, flemings@chebschools.com.

An optional Pre-Bid Walkthrough will be held at 1:00 p.m., local time, on Monday, March 16, 2026 at the CAS Track, 801 W. Lincoln Ave., Cheboygan, MI 49721 (track is located behind the High School).

No bids may be withdrawn for at least 60 days after the bids are opened.

Per MCL 380.1267, all bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Cheboygan Area Schools Board of Education or the

Superintendent of Cheboygan Area Schools. No bid shall be accepted that does not include this sworn and notarized disclosure statement.

In compliance with the Iran Economic Sanctions Act, MCL 129.311, et seq., all bids must be accompanied by a sworn and notarized Affidavit of Compliance. No bid shall be accepted that does not include this sworn and notarized statement.

All bids must include a Bid Security for 5% of the bid amount payable to Cheboygan Area

Schools, in either the form of a certified bank check or bid bond.

Cheboygan Area Schools reserves the right to reject any and all bids, either in whole or in part;

is not obligated to accept the lowest or any other bid; may waive any informality, irregularity, and/or errors in bids; and in general, to make awards in any manner deemed to be in the best interests of the owner.

mailto:flemings@chebschools.com

CONDITIONS OF BIDDING

The work in the Bid Package shall be the sole responsibility of the successful bidder, known herein as “Contractor” or “Vendor”. A detailed description of the Bid is defined in the

TECHNICAL SPECIFICATIONS SECTION below.

Each bid shall include all Conditions set forth in these General Specifications and the

Technical Specifications as they apply to each Bid Category.

Bids are to include all elements of the pertinent Bid Package specifications. All responding

Contractors must submit a single proposal, which may include Alternates if/where indicated.

Contractor must list all subcontractors, if any, to be included in their proposal.

Bids must be considered firm for 90 days from the bid opening date. Bidders are granted the privilege of withdrawing their bids, if they desire, between the time they are submitted and the bid opening date.

Upon entering into an agreement with the District, the successful Vendor shall not assign or delegate any obligation to another Vendor without the express written consent of District. All subcontractors supplying services must be identified within the proposal including name, address, phone number, and Vendor information sheets, with designated service identified.

Unless specifically authorized in writing by the Superintendent, on a case by case basis, the successful Vendor shall have no right to use, and shall not use, the name of Cheboygan Area

Schools, or its officials or employees in advertising, publicity, or promotion; nor to express or imply any endorsement of the Vendor products or services.

While present on Cheboygan Area Schools grounds, the Vendor, including all employees and agents, agrees to abide by, and comply with all Cheboygan Area Schools, federal, state and local policies, regulations, and laws that pertain to sexual harassment and non-discrimination.

The Vendor shall be proactive in assuring that applicants, employees, and customers are treated fairly without regard to, or in discrimination of their race, religion, sex, national origin, marital status, age, sexual orientation, veteran status, or disability. Vendor further agrees that

Vendor employees and agents while on Cheboygan Area Schools’ property shall comply with and observe all applicable rules and regulations concerning conduct as are imposed upon

Cheboygan Area Schools’ employees and agents. All Cheboygan Area Schools facilities are smoke-free.

Vendor employees and agents who will be servicing the contract onsite at any Cheboygan

Area Schools location during the duration of this agreement (construction, delivery, setup, routine or periodic maintenance, etc.) may be asked to complete the Cheboygan Area Schools fingerprinting and background check with all costs incurred by the Vendor.

Any dispute, controversy or claim arising out of or relating to this bid and resultant contract shall be adjudicated in Cheboygan County, Michigan.

All information provided through this request and ensuing process will be held in confidence and will not be revealed nor discussed with any competitor until final execution of the agreement. At that time, all documents of this process shall become public (excluding proprietary or financial information as determined by the District) regardless of statements contained within submittal to the contrary. Furthermore, all material submitted shall become the property of the District and may be returned only at the District’s option.

It is understood that the School District is a governmental unit and, as such, is exempt from the payment of most state and federal taxes applying to the products specified in this document.

Therefore, the prices quoted by the Bidder should not include any allocation for taxes.

It is further understood that Personal Property Taxes on rented or leased property shall not be the responsibility of the School District but shall remain the responsibility of the Vendor.

The Contractor shall furnish Cheboygan Area Schools or authorized representative(s) with every reasonable opportunity to determine whether the work is performed in accordance with the requirements of the Contract. Cheboygan Area Schools may appoint qualified persons to inspect the Contractor’s operations and equipment, and Contractor shall permit these authorized representative(s) to make such inspections at a reasonable time and place.

It is expressly agreed and understood that the Contractor is in all respects an Independent

Contractor as to the work, and that the Contractor is in no respect an agent, servant or employee of Cheboygan Area Schools. This Contract specifies the work to be done by the

Contractor, but the method utilized to accomplish the work shall be the responsibility of the

Contractor.

Cheboygan Area Schools shall not enter into any non-compete clauses with respect to the

Contractor’s employees; in the event a Contractor employee wishes to apply for any employment position with the District, he/she shall not be barred from doing so.

EXAMINE CONTRACT DOCUMENTS

The Contractor shall be held to have examined these Specifications in their entirety and to have satisfied him/herself as to the conditions of the premises, any obstructions, etc.

necessary for execution of the work before the delivery of his bid. The Contractor shall also acquaint him/herself with the character and extent of other Contractor(s) scope of work (if any) throughout the project, so that s/he may make his/her plans accordingly. This may be accomplished through the pre-bid meetings and document review. No allowances for extra payment will be made to the Contractor for, or because of, costs or expenses caused by his/her failure to comply with the provisions of this paragraph, or due to error or oversight on the part of the Contractor, or because of interference by other Contractor(s) activities.

Complete sets of Bidding Documents, if any, shall be used in preparing bids. The District assumes no responsibility for errors, omissions or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

The District, in making the Bidding Documents (if any) and/or Contract Documents available to the Contractor, does so only for the purpose of obtaining bids for the work and does not confer a license or grant these copies for any other use.

DISCREPANCIES, DELETIONS, INTERPRETATIONS, OR SUBSTITUTIONS

Bidders shall promptly notify the District of any ambiguity, inconsistency, or deletions that they may discover upon examination of the Bidding Documents or Contract Documents, or of the site and local conditions. Interpretations will not be made orally.

Any interpretation, correction, or change of the Contract Documents will be made by

Addendum by the District. Interpretations, corrections, or changes of the Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

Any and all requests for consideration of substitutions of specified Materials and/or Equipment must be made in writing no later than seven (7) days prior to bid due date to Steve Fleming.

BID PROPOSAL FORM

The bidder by making a bid represents that he/she has read and understands the Bidding

Documents and a bid is made in accordance therewith.

Three copies of each bid shall be submitted on the bid proposal form furnished by the District, with all blank spaces filled in by type or manually in ink.

All interlineation (insertions), alterations, or deletions (erasures) shall be initialed by the bid signer. Failure to do so may be cause for rejection of the bid.

The bidder must fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, amount shown in words will govern. Submit all copies of the bid and any other required documents with the bid in a sealed opaque envelope. Indicate on the outside of envelope the name of bidder, address, name of project for which the bid is submitted, Bid

Number and description, and address to the party to receive the bid. If forwarded by mail, enclose a sealed envelope containing bid in another envelope addressed as indicated with the notation “HS TRACK & TENNIS COURTS SURFACING” clearly shown on the envelope face.

Any and all requested Alternates and Unit Prices, (if any) should be bid. If the Alternates require no change to the Base Bid, enter “No Change”.

Make bid in name of Principal Contractor and if co-partnership, give names of all parties. Give complete address. If an agent submits bids, provide satisfactory evidence of agency authority.

Each copy of the bid shall include the legal name of the bidder and a statement that the bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the bidder to a contract.

Bidder making his/her bid represents that he/she has read and acknowledges that the District’s schedule is acceptable.

Bidder making his/her bid represents that his/her bid is based upon the materials, system and equipment required by the Bidding Documents without exception.

Bids must be received at the designated location prior to the time and date for receipt of bids indicated as indicated in this document, or any extension thereof made by Addendum, if any.

Oral, telephone, telegraphic, emailed or faxed bids are invalid and will not receive consideration.

ADDENDA

Any and all Addenda issued during the time of bidding shall become part of the Contract

Documents and receipt thereof shall be acknowledged on the Bid Proposal Form provided.

Each bidder shall ascertain, prior to submitting a bid that they have received any and all

Addenda issued. The District shall not be responsible for failure of bidders to obtain said

Addenda.

OPENING OF BIDS

Properly labeled bids, received on time prior to 11:00 a.m., local time, on Monday, March 23, 2026 will be publicly opened and results read aloud immediately following the due date and time. Bidders are invited to attend. The Bid Opening will be held at the Cheboygan Area Schools Board of Education Office, 7461 N. Straits Hwy., Cheboygan, MI 49721.

EVALUATION CRITERIA

The District desires to award this bid and resultant Contract to the bidder that in the sole opinion of Cheboygan Area Schools best meets the needs of the District. Cost is not the sole consideration. The following criterion may be considered (where applicable) in making an award:

1. Cost of any equipment (lease or purchase) including rate of interest for any lease.

2. Maintenance/service agreement including supply and usage costs, ongoing maintenance/warranty coverage agreements, etc.

3. Conformity to listed specifications and/or suitability of any substitutions.

4. Delivery and installation within the required time schedule.

5. Service and warranty level provided, with demonstrated ability to provide the service level proposed.

6. References and credentials of bidders.

7. Accurate representation of Total Cost of Ownership/Operation, with all pertinent assumptions included, where ongoing or multi-year arrangements apply.

The final determination shall be at the District’s sole determination. Cheboygan Area Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities. Cheboygan Area Schools will make awards as may appear to be in the best interests of Cheboygan Area Schools.

CONTRACTOR’S LIABILITY INSURANCE INDEMNIFICATION CLAUSE

The Insurance and Indemnification provisions of the contract shall be as follows:

1. The contractor, prior to commencing work, shall provide at his/her own cost and expense, the following insurance to the Owner. The policies shall be written by companies licensed and/or approved in the State of Michigan rated not less than “A“ or “A” by Bests Key Rating

Guide, which insurance shall be evidenced by certificates and/or policies as determined by the Owner. Certificates of insurance shall be on file in the Board of Education office prior to any work or activity commencing. Cheboygan Area Schools reserves the right to receive copies of the policies themselves. Each certificate or policy shall require that thirty (30) days prior to cancellation or material change in policies, written notice thereof receipt requested, for all of the following state insurance policies. All such notices shall name the

Contractor and identify the contract number.

a. Workers’ Compensation covering Michigan statutory benefits and $1 million/$1 million/$1 million Employers’ Liability.

b. Commercial General Liability (Most recent ISO occurrence form or equivalent) with a combined single limit of $1,000,000 for bodily injury, personal injury and property damage, including premises, operations, products, contractual, completed operations and independent contractors. The policy shall include Cheboygan Area Schools, its affiliated organizations, Board of Education members, officers, and employees as additional insureds.

c. Owners Protective Liability [OCP], is applicable, with a $1 million limit per occurrence and aggregate, using the Commercial General Liability (most recent ISO occurrence form or equivalent) and covering bodily injury, personal injury, and property damage.

The covered entity for this policy shall include Cheboygan Area Schools, its affiliated organizations, Board of Education members, officers and employees.

d. Comprehensive Automobile Liability Insurance, including owned, non-owned and hired automobiles, with a combined single limit of $1,000,000 for bodily injury and property protection.

e. Lower limits in the above coverage are acceptable if evidence is provided of a commercial umbrella liability policy providing equivalent coverage and limits.

f. Additional coverages and limits may be required based upon the particular services contracted. If such additional coverages and limits are required for a specific contract, those requirements will be described in the “General Instructions to Bidders” section of the contract specifications.

2. If any of the Property and Casualty insurance requirements are not complied with at their renewal dates, payment to the Contractor will be withheld until those requirements have been met, or at the option of the Owner, the Owner may pay the renewal premium and withhold such payments from any monies due the Contractor.

3. All property losses shall be made payable to and adjusted with the Owner.

4. All policies and certificates of insurance shall be approved by the Superintendent of the

Cheboygan Area School District prior to the inception of any contract work.

5. Other coverage’s and/or higher limits of liability may be required by the Owner based on specific needs. If such other coverages are required for a specific contract, those coverages will be described in the “Instructions to Bidders” section of the contract specifications.

If at any time any of the foregoing policies shall be or become unsatisfactory to the Owner to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Owner, the Contractor shall upon notice to that effect from the Owner promptly obtain a new policy, submit the same to the Owner for approval and submit a certificate thereof as here-in-above provided. Upon failure of the Contractor to furnish, deliver and maintain such insurance as above provided, this contract, at the election of the

Owner may be forthwith declared suspended, discontinued or terminated. Failure of the

Contractor to take out and/or maintain or the taking out and/or maintenance of any required insurance shall not relieve the Contractor from any liability under the contract nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of the

Contractor concerning indemnification.

6. In the event that claims in excess of the insured amount provided herein are filed by reason of any operations under the contract, the amount of excess of such claims, or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims as may be determined by the Owner.

7. All policies and certificates of insurance of the Contractor shall contain the following clauses:

a. Insurers shall have no right of recovery or subrogation against the Owner (including the agents and agencies as aforesaid), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance.

b. The clause “other insurance provisions” in a policy in which the Owner is listed as an additional insured, shall not apply to the Owner.

c. The insurance companies issuing the policy or policies shall have no recourse against the Owner (including its agents or agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

d. Any and all deductibles in the above-described insurance policies shall be assumed by and before the account of and at the sole risk of the Contractor.

e. The Owner shall be listed as an Additional Insured on the following insurance coverages provided by the Contractor. To be printed on certificates “Cheboygan Area

Schools is an additional insured under this policy”.

BID SECURITY

Bid Security requirement: REQUIRED

Where Bid Security is marked “Required” directly above, a Certified or Cashier’s Check or an acceptable Bid Bond made payable to Cheboygan Area Schools, in an amount of not less than

5% of the total bid submitted must accompany each bid. The Bid Guarantee shall be forfeited as liquidated damages if the bidder fails to execute a contract and furnish a Performance Bond as specified, within ten (10) days after receiving notification of a contract award.

Checks posted as security by unsuccessful bidders will be returned as soon as possible after the award is made. Checks of the successful bidders will be returned upon completion of the project.

TECHNICAL SPECIFICATIONS

RUNNING TRACK SURFACING

PART 1 - GENERAL

1.1. SCOPE

A. This work under this section shall consist of providing all work, materials, labor, equipment and supervision necessary for proper completion of all synthetic track surfacing, marking and related work indicated on the drawings and specified herein. CONTRACTOR shall refer to the drawings for the required locations of synthetic track surfacing to be installed.

CONTRACTOR shall field verify all quantities and dimensions. Included are the following topics:

1.2. QUALITY ASSURANCE

A. Work in this section shall be completed by workmen skilled and experienced in layout and installation of synthetic track surfacing. If requested by ENGINEER, submit a list of previous projects and references.

B. Installer of the synthetic surfacing shall be trained and approved to completed work indicated herein by the manufacturer of the synthetic material.

C. Lane lines, start and finish lines, and all event markings shall conform to the current rules of the Michigan High School Athletic Association (MHSAA) and the general guidelines of the

National Federation of State High School Association Court and Field diagram guide, track and field Layout diagram, latest edition.

D. Radius points and other track reference points and lines shall be located by a surveyor registered in the State of Michigan as part of the work in other sections of this specification.

Locate these radius points and use them for the layout of the track markings.

1.3. JOB CONDITIONS

E. Comply with the temperature, humidity, wind, and other weather factors required by the synthetic track surfacing materials manufacturer at the time of installation.

F. Provide suitable barricades, temporary fencing, warning signs, etc., as required to keep unauthorized persons off the synthetic surfaces until they are fully cured and ready for use.

Notify the OWNER when the work is complete and when barricades will be removed.

G. The surface to receive running track surfacing shall be clean, sound, free of grease, oils, and other foreign materials and shall be properly patched or repaired if damaged. New surfaces shall be to grade and pitch to elevations shown on the plan. All areas of pavement delamination, raveling, and distress must also be removed/patched prior to new surfacing application. ENGINEER shall approve surface to receive running track surfacing prior to start of construction.

H. Verify with the synthetic surfacing CONTRACTOR that the surface on which the markings are to be applied has cured and is ready to be striped. Observe the environmental precautions regarding temperature and humidity in the application of the line marking paint.

Delay applications when drying conditions will not allow the paint materials to dry in a timely manner.

1.4. SUBMITTALS

A. Submit samples of the synthetic surface in accordance with the General Requirements.

Samples shall indicate the range of colors and textures available. Color and texture selection shall be made by the OWNER.

B. Submit two (2) copies of the surveyor’s layout for the synthetic surfacing indicating its location in relation to the substrate and the elevations of the substrate.

C. Submit a drawing (5) weeks prior to work to the ENGINEER which indicates and dimensions the location of all lanes, start/finish lines, and event markings. Indicate the location of the layout points. Provide a copy of the computations used to determine event markings. Submit a sample chart for line paint colors. OWNER shall review and approve all of the above submittals.

1.5. REFERENCES

A. Applicable provisions of Division 0 and Division 1 shall govern work under this section. The contractor shall provide all labor, materials, equipment and services necessary or incidental to the completion of the work specified in this section. Pavement markings shall be installed per the approved shop drawings provided by contractor.

PART 2 - PRODUCTS

2.1 RUNNING TRACK SURFACE

A. Base Bid: 1/2" Polyurethane base mat system

1. Alternate Bid C1: Structural Spray

B. Conform to American Sports Builders Track Construction Guidelines.

2.2 LINE MARKING

A. Line and event markings shall be formulated for exterior service environments and specifically designed for application to the specified surface. Provide the paint in the colors selected by the OWNER for the various events, lanes, and start/finish lines.

B. Verify all markings with owner prior to installation.

PART 3 - EXECUTION

3.1 APPLICATION PREPARATION

A. Check the condition of the substrate and notify ENGINEER if any condition exists which might affect the performance or appearance of the synthetic surface. Application of the synthetic surface indicates the applicator has accepted the condition of the substrate.

B. Verify that the substrate is level to the tolerances required.

C. Clean and sweep substrate as required to assure proper bond.

D. Provide measures to protect adjacent surfaces from track surfacing over-spray.

3.2 INSTALLATION

A. Install the running track surface in strict accordance with the instructions of the binder manufacturer and American Sports Builders Track Construction Guidelines, “Track

Surfacing”.

B. Selected surface shall be applied no sooner than thirty (30) days after paving is completed.

C. Installation may be performed after the final completion date to accommodate the required

30-day waiting period.

3.3 MARKINGS (VERIFY all markings with owner prior to installation)

A. Layout:

B. Use steel tapes, transits, and other surveying equipment which all allow that precise measurement of distances and angles.

C. All lanes, start and finish lines shall be 2” in width. All markings shall be colored coded.

D. Exchange zone indicators to be diamonds or another symbol as selected by the owner.

Minimum size shall be 12” width.

E. Acceleration marks shall be dashed lines 2” by 20” marked in the center of the lane.

F. Provide (4) sets of 3’ high lane numbers

G. Provide event identification in the form of 3” high letters placed on the right-hand side of lane #2 around the track.

H. As indicated on the drawings and herein, provide required lane lines, start/finish lines, and all other markings required for the following track and field events for boys and girls.

I. Dash: 100M, 200M, 400M

J. Run: 800M, 1600M, 3200M, 1 mile, and 2 miles

K. Relay: 400M, 800M, 1600M, 3200M

L. Hurdles: Boys: See Hurdle table as per MHSAA / NFHS

M. Hurdles: Girls: See Hurdle table as per MHSAA / NFHS

N. Track Lane Lines

O. Provide the School Name “Cheboygan High School” at sprint lanes or as directed by owner.

3.4 PAINTING WORK

A. Remove grease, oil, dirt, or other surface contaminants which would affect the appearance or performance of the painting work.

B. Paint shall be applied by high pressure to assure penetration into coarse surfaces. Protect adjacent surfaces by masking or other means to eliminate overspray.

C. Protect completed work from damage by others using the area.

D. Tolerances: Straightness of line shall not vary more than 1/4” off a string line pulled in 100’ of length including overspray/ or bleeding of paint.

3.5 CLEAN UP

A. Surfacing CONTRACTOR shall protect adjacent surfaces during installation.

CONTRACTOR shall clean all areas by removing all excess material from all adjacent surfaces.

B. If this work is not completed in a timely manner, OWNER shall contract with local independent cleaning CONTRACTOR and charge CONTRACTOR all fees required for said service.

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TRACK SURFACING PLAN

Project Number

ISSUE FOR BID:

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1. GRADE, LINE, AND LEVEL TO BE REVIEWED IN THE FIELD BY THE CONSTRUCTION MANAGER.

2. BIDDERS SHALL VISIT THE SITE AND REVIEW EXISTING CONDITIONS PRIOR TO THE BID DATE.

3. PRIOR TO STARTING WORK, VERIFY WITH THE LOCAL AUTHORITIES THAT ALL REQUIRED

PERMITS HAVE BEEN ACQUIRED.

4. INSTALL PROPOSED ATHLETIC FIELDS/EVENTS IN FULL COMPLIANCE WITH NFHS RULES &

ASBA CONSTRUCTION GUIDELINES. CONTACT CIVIL ENGINEER WITH ANY QUESTIONS.

XX

GENERAL NOTES:

PAVEMENT HATCH PATTERNS:

KEYNOTES:

RUNNING TRACK SURFACING

INSTALL ON EXISTING ASPHALT PAVEMENT,

WHICH WAS RECENTLY INSTALLED BY OTHERS

1. RUNNING TRACK STRIPING

2. POLE VAULT STRIPING

3. LONG JUMP STRIPING

UTILITY DISCLAIMER:

THE LOCATIONS, SIZES, AND TYPES OF UNDERGROUND PUBLIC AND

PRIVATE UTILITIES OR SUBSTRUCTURES SHOW HEREON WERE OBTAINED

FROM VISUAL INSPECTION, FIELD MEASUREMENTS, AND/OR AS-BUILT

PLANS. SANITARY SEWER AND STORM SEWER PIPE SIZES, INVERTS,

DIRECTION, AND LOCATIONS BETWEEN MANHOLES ARE SUPPLEMENTED BY

AS-BUILT PLANS AND/OR ESTIMATED BASED ON FIELD OBSERVATIONS.

PRIOR TO CONSTRUCTION IN THE VICINITY OF ANY UTILITIES SHOWN

HEREON, IT IS RECOMMENDED THAT THE LOCATIONS, DEPTHS, AND

SIZES BE FIELD VERIFIED. THE LOCATIONS SHOWN HEREON ARE ONLY

APPROXIMATE, WITH POSSIBILITY THAT ADDITIONAL UTILITY LINES NOT

DISCOVERED, OR MARKED, DURING THE SEARCH OF RECORDS AND THE

FIELD SURVEY MAY EXIST. ANY CONTRACTOR USING THE INFORMATION

SHOWN HEREON IS HEREBY FOREWARNED THAT ANY EXCAVATION UPON

THIS SITE MAY RESULT IN THE DISCOVERY OF ADDITIONAL

UNDERGROUND UTILITIES NOT SHOWN HEREON. IN GENERAL,

UNDERGROUND UTILITY LOCATIONS ARE SHOWN FROM UTILITY MARKINGS,

BY OTHERS, AND/OR AS-BUILT PLANS, PROVIDED BY OTHERS. POINT

OF BEGINNING MAKES NO WARRANTY OF ANY KIND, EXPRESS OR

IMPLIED, WITH RESPECT TO THE EXISTING UTILITIES SHOWN HEREON,

AND BELIEVES THAT THE INFORMATION CONTAINED HEREIN IS RELIABLE

AND GENERALLY ACCURATE FOR THE PURPOSE INTENDED.

LONG JUMP/ POLE VAULT RUNWAY 1

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2" WIDE

WHITE STRIPING

8.0'4.0'

8" WIDE PAINTED STRIPE

20.0' 24.0'

28.0' 32.0

36.0'

12" WIDE LINE

(WHITE STRIPING)

PROVIDE DISTANCE MARKINGS

ALONG RUNWAY EVERY 1'

INTERVAL OR PROVIDE CENTER

STAGGERED "TREE" MARKINGS

6" OF DENSE GRADED AGGREGATE

EX. 4" CONCRETE/

6" OF DENSE GRADED AGGREGATE

EX. 4" CONCRETE/

6" OF DENSE GRADED AGGREGATE

EX. 4" CONCRETE/

EXISTING PAD

EX. 12" X 12" CONCRETE CURB

149.0'149.0'

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LONG JUMP

POLE VAULT

2" RUNWAY STRIPING (TYP)

VERIFY WITH OWNER.

PROVIDE DISTANCE MARKINGS

ALONG RUNWAY EVERY 1'

INTERVAL OR PROVIDE CENTER

STAGGERED "TREE" MARKINGS

VERIFY WITH OWNER.

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148.26'

W/ SAND PIT

EX. 12" X 12" CONCRETE CURB

W/ SAND PIT

27'

29.0'

LANDING PITS

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Tennis Court Surfacing

1. Install the tennis/ pickleball court acrylic surface in strict accordance with the instructions USA

Pickleball/MHSAA regulations.

2. Courts will be light blue with green boundaries.

3. All lines will be white with the exception pickleball lines within the tennis court.

4. Drawing will be approved by owner prior to installation.

5. Court dimension 150’x120’

ACKNOWLEDGEMENT OF ADDENDUM

Instructions to Bidders:

On the lines below, please list all Addenda (if applicable) that have been issued since this original RFP was released to verify that you are aware of said Addenda and that any costs (additions or subtractions) are included in the proposal.

If none have been issued, please mark “Not Applicable”.

Addendum Number Addendum Number

BID PROPOSAL FORM

Project Name:

Bidder Name:

Contact:

Address:

Phone:

Fax:

Email:

Cell Phone:

Having carefully examined the requirements of the proposal contemplated by this Request in its entirety; being fully informed of the conditions to be met in the prosecution of work; having read and examined the documents and specifications applicable to this project; and agreeing to be bound accordingly; the undersigned proposes to furnish all necessary labor, material, and equipment to complete the work indicated on the drawings and described in the specifications for the following unit prices and/or lump sums.

The amount shall be in both words and figures with the amount in words governing in the event of a discrepancy.

TRACK AND TENNIS COURTS SURFACING

BASE BID:

Proposal to furnish all labor, material, equipment and services necessary to complete the Track and Tennis Courts Surfacing project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

$ Dollars (In Numbers) (In Words)

Cost of Performance Bond for entire project, if requested by Owner:

ALTERNATE 1: Bidder shall supply and install _________________________________:

Circle One: ADD / DEDUCT

ALTERNATE 2: Bidder shall supply and install _________________________________:

(In Numbers) (In Words)

Circle One: ADD / DEDUCT

Bidder shall submit manufacturer’s technical data on all materials specified in his/her proposal.

Technical data must be specified with the proposal in order to be considered for award.

VOLUNTARY ALTERNATES: Bidder shall supply and install _______________________:

Description of Voluntary Alternate - Required

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The seller may offer material or equipment with equal or better qualities and performance in substitution for those specified which he considers would be in the Owner’s interest to accept. The seller shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

I confirm that I have the authority and ability to bind the aforementioned entity and agree to abide by all of the terms of this request for proposal unless otherwise stated in my bid proposal.

Authorized Signature

Date

Name and Title (Please Print)

FAMILIAL DISCLOSURE AFFIDAVIT

Affidavit of ______________________________ Name of Affiant

State of Michigan ) )ss County of ______________________________ )

______________________________ makes this Affidavit under oath and states as follows:

A. I am a/the:

President

Vice President

Chief Executive Officer

Member

Partner

Owner

Other (please specify) ______________________________ of ______________________________ (the “Contractor”).

Name of Business

B. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the Contractor and the Cheboygan Area Schools Superintendent and/or Board Members:

C. I have authority to bind the Contractor with the representations contained herein, and I am fully aware that the District will rely on my representations in evaluating bids.

D. I declare the above information to be true to the best of my knowledge, information, and belief. I could completely and accurately testify regarding the information contained in this Affidavit if requested to do so.

Signature of Affiant Date

Subscribed and sworn to before me in __________________________ County, Michigan, on the _____ day of ________________, 20_____

______________________________________________ (signature)

________________________________________________ (printed)

Notary Public, State of Michigan, County of ____________________

My commission expires on: ____________________

Acting in the County of: _______________________

AFFIDAVIT OF COMPLIANCE

Affidavit of ______________________________ Name of Affiant

State of Michigan ) )ss County of ______________________________ )

______________________________ makes this Affidavit under oath and states as follows:

I am a/the:

President

Vice President

Chief Executive Officer

Member

Partner

Owner

Other (please specify) ______________________________ of ______________________________ (the “Bidder”).

Name of Business

I have personal knowledge of the matters described in this Affidavit, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that Cheboygan Area Schools will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature of Affiant Date

Subscribed and sworn to before me in _____________________________County, Michigan, on the _____ day of ______________, 20_____

______________________________________________ (signature)

________________________________________________ (printed)

Notary Public, State of Michigan, County of ____________________

My commission expires on: ____________________

Acting in the County of: _______________________

FORM OF STANDARD AGREEMENT(S)

Instructions to Bidders: Please attach examples of your standard agreements for the following documents, if they exist.

___________ Contract

___________ Maintenance or Service Agreements

___________ Warranties

REFERENCES – SERVICE PERFORMANCE

Instructions to Bidders: Please provide three service performance references. Please include Michigan School District(s) whenever possible.

Company Name and Contact Name: __________________________________________

Address: ________________________________________________________________

Telephone: _________________________ Email: ______________________________

Years you have served this Company: ________________________________________

Company Name and Contact Name: __________________________________________

Address: ________________________________________________________________

Telephone: _________________________ Email: ______________________________

Years you have served this Company: ________________________________________

Company Name and Contact Name: __________________________________________

Address: ________________________________________________________________

Telephone: _______________________ Email:

Years you have served this Company: ________________________________________

FINANCIAL REFERENCES AND INFORMATION

Banking Reference:

Name and Contact Name: __________________________________________________

Address: ________________________________________________________________

Telephone: _________________________ Email: ________________________________

Number of Years: _________________________________________________________

Vendor Reference:

Name and Contact Name: __________________________________________________

Address: ________________________________________________________________

Telephone: _________________________ Email: ________________________________

Number of Years: __________________________________________________________

Vendor Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: ________________________________

Number of Years: __________________________________________________________

Bidder’s DUNS Number: __________________________________________________

Business Structure: Corporation ( ) Partnership ( ) Sole Proprietor ( ) Other ( )

Number of years in business as the company above: ____________________________

Largest single contract this company held: $___________________________________

Annual gross volumes for last three (3) years:

2025: __________________ 2024: ___________________ 2023: _________________

Name of your Insurance Company: __________________________________________

Insurance Limits: _________________________________________________________

Please attach a copy of any current certificate(s) showing limits you normally carry.

Geographical area of operations for your firm: _________________________________

Contracting Classification: General ( ) Sub ( ) Supplier ( ) Lessor ( )

Service provided by your firm:

Primary Services: ___________________________________________________

Other Services: _____________________________________________________

CONTRACTOR NOTIFICATION

[In accordance with 40 CFR part 763.84(d)]

As required by the EPA AHERA standard, each school district is responsible for providing contractors with information regarding locations of known or assumed asbestos containing materials prior to entering a building under the school district’s jurisdiction.

Please complete this form and return it to Steve Fleming, District Transportation, Maintenance, and Grounds Manager.

I, ______________________________________, representing and having authority for (Bidder)

____________________________________________, hereby indicate and agree that a representative of Cheboygan Area Schools, has provided me information regarding the location of the inspection management plan for each building in the district.

These plans will provide me with specific information, location, and materials that are encountered during the course of activity involving the building(s) in question. I expressly agree that neither I nor any of my employees, agents, subcontractors, or other individuals or entities over whom I have any responsibility or control, will disturb asbestos containing materials as listed in the management plan for the building(s) in question. I further understand and agree that should I, my employees, agents, subcontractors, other individuals or entities over whom I have control, encounter any material suspected of containing asbestos, said materials shall not be disturbed without first notifying the office of the school district’s asbestos administrator, and receiving approval that such materials may be disturbed.

Signature: _____________________________________________________________

Company: _____________________________________________________________

Title: __________________________________________________________________

Address: _______________________________________________________________

Telephone: _____________________________________________________________

Date: __________________________________________________________________

CONTRACTOR CERTIFICATION OF ASBESTOS-FREE PRODUCT

INSTALLATION

Contractor: _______________________________________

Address: _________________________________________

Brief Scope of Contracted Activities:

Track and Tennis Courts Surfacing

I, ___________________________________, representing and having authority for

_______________________________________________, hereby certify that any and Company all products/materials which will be and/or have been installed or introduced into the above-mentioned project and building will be asbestos-free (or less than 1% asbestos by weight).

Signature: _____________________________________________________________

Company: _____________________________________________________________

Title: __________________________________________________________________

Address: _______________________________________________________________

Telephone: _____________________________________________________________

Date: __________________________________________________________________

Attachment: Manufacturer's Specifications

Required Performance Bond