Towngate_Park_Tennis_Court_Renovation_(Addendum_#6_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

TOWNGATE PARK TENNIS

COURT RENOVATION

QUICK QUOTE # RE-26-QQ-08

Issuance of Solicitation: Wednesday, September 9, 2026

Questions Due Date: Monday, October 5, 2026

Bid Submission Deadline: Wednesday, October 14, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. INSURANCE REQUIREMENTS

8. SPECIAL TERMS & CONDITIONS

Attachments:

A - Towngate Tennis Courts

B - Standard Release of Lien

C - Specimen Contract - Construction Agreement

D - Purchase Order Terms and Conditions (Rev. 2026-06-30)

E - Sample Insurance Certificate

QQ # RE-26-QQ-08 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking quotes for:

QQ # RE-26-QQ-08

Towngate Park Tennis Court Renovation

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 10:00 am on Wednesday, October 14, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/297451.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/297451

QQ # RE-26-QQ-08SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 4

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 60 calendar days from issuance of the City's Notice to Proceed

(NTP), with an estimated start date of November 1, 2026.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): September 9, 2026

Pre-Bid Meeting (Mandatory): September 15, 2026, 10:00am

Towngate Park located at 901 NW 155th

Ave, Pembroke Pines, FL 33028

Question Due Date: October 5, 2026, 11:55pm

Issuance of Final Answers to Questions: October 7, 2026

Bid Submission Deadline: October 14, 2026, 10:00am

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, September 15, 2026 at

10:00 am. Meeting location will be at the Towngate Park located at 901 NW 155th Ave, Pembroke Pines, FL 33028

A. Proof of Attendance: Vendors may be required to sign in at any of the meetings to show proof of attendance. It is the Vendor’s responsibility to make sure that they sign in at the meeting.

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a Vendor cannot attend the scheduled pre-bid meeting, or if a Vendor would like a follow up visit to the site, they may request a site visit by contacting Ivan

Ospinal at (954) 518-9020. We urge all Vendors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, Vendors are urged to make these requests as early as possible.

2.5 Estimated Project Cost

Staff estimates this project to cost approximately $90,000, which includes permit costs and owner's contingency.

2.6 Liquidated Damages

QQ # RE-26-QQ-08SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

Liquidated damages for this project shall be FIVE HUNDRED DOLLARS AND NO

CENTS ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

2.9 Payment and Performance Bonds

In the event that the awarded contract, not including owner's contingency, exceeds $200,000, two (2) separate bonds (Payment & Performance Bonds) are required, and both must be approved by the

City. The penal sum stated in each bond shall be 100% of the contract price.

2.10 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City does not anticipate any additional permit, license, impact or inspection fees for this project. Any related State or County fees, for the aforementioned permits, will be paid by the City.

In addition, the City shall cover the cost for any other permit fees related to external entities through the City’s Owner’s Contingency for this project, therefore proposers should not include permit costs in their total proposal price.

Furthermore, please note the City’s average time for a Vendor to apply for and receive an approved permit is 30 days; delays in this timeline caused by the Vendor’s failure to actively monitor the permit process and submit all required documentation in a timely manner, will count against the project’s contractual completion period.

QQ # RE-26-QQ-08 SECTION 3 - PURPOSE AND BACKGROUND Page 6

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to renovate the Towngate Park Tennis Courtsresurface the existing(4) tennis courts at

Towngate Park located at 901 NW 155th Ave, Pembroke Pines, FL 33028 , in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 7

SECTION 4 - SCOPE OF WORK

4.1 General Description

The work consists of the rehabilitation and resurfacing of the existing four (4) tennis courts at

TownGate Park, located at 901 NW 155th Avenue, Pembroke Pines, FL 33028

The project is an existing-court rehabilitation and resurfacing project. Work shall include cleaning and preparation of the existing court surfaces, repair and preparation of existing cracks and surface imperfections, installation of the fiberglass mesh reinforcement system over the entire court surface, application of the complete acrylic tennis court surfacing system, regulation tennis court striping, replacement of tennis court equipment, and all associated work required for a complete and operational installation.

The existing asphalt pavement shall remain in place. Milling, asphalt removal and replacement, asphalt overlay, and pavement reconstruction are not included in the Base Bid.

The Contractor shall field verify all existing conditions, dimensions, access requirements, and other site conditions necessary to complete the work prior to submitting its bid.

All work shall comply with applicable City requirements, current applicable USTA/ASBA recommendations and standards, and the requirements of the approved surfacing system manufacturer.

4.2 Existing Conditions and Preparation

A. Inspect the existing court surfaces and surrounding conditions prior to beginning work.

B. Clean and prepare the entire existing court surface as required to receive the specified fiberglass reinforcement and acrylic surfacing system.

C. Remove dirt, debris, loose material, vegetation, contaminants, and other materials that may interfere with proper adhesion or performance of the resurfacing system.

D. Prepare and repair existing cracks, minor depressions, surface imperfections, and other existing surface deficiencies using materials and methods compatible with the specified resurfacing system.

E. All preparation and repair materials shall be compatible with the fiberglass reinforcement and acrylic surfacing system and shall be installed in accordance with the manufacturer’s written requirements.

F. The Contractor shall ensure that the prepared surface is clean, dry, stable, and suitable to receive the complete resurfacing system before proceeding with installation.

4.3 Fiberglass Mesh Reinforcement System

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 8

A. Furnish and install a fiberglass mesh reinforcement system over the entire existing court surface prior to application of the acrylic tennis court surfacing system.

B. The fiberglass reinforcement system shall be specifically manufactured and suitable for use beneath acrylic athletic court surfacing systems.

C. Fiberglass mesh shall be installed continuously throughout the court resurfacing area in accordance with the manufacturer’s written installation requirements.

D. Seams, overlaps, transitions, terminations, and other details shall be properly installed to provide a smooth and uniform finished surface free of visible ridges, wrinkles, separation, or other irregularities.

E. Provide all adhesives, binders, fillers, resurfacing materials, and other components required by the manufacturer for a complete fiberglass reinforcement system.

F. The fiberglass reinforcement system and all associated materials shall be compatible with the proposed acrylic tennis court surfacing system.

4.4 Acrylic Tennis Court Surfacing System

A. Following completion of surface preparation and installation of the fiberglass reinforcement system, apply a complete acrylic tennis court surfacing system over the entire court surface.

B. The system shall include the required acrylic resurfacer coat and all associated preparation materials necessary to provide a uniform surface suitable for application of the color finish coats.

C. Provide a minimum of two (2) acrylic-color finish coats over the entire resurfaced area, or additional coats if required by the manufacturer to provide a complete and uniform finished system.

D. Acrylic coatings shall be textured, non-slip, suitable for exterior tennis court applications, and installed in accordance with the manufacturer’s written requirements.

E. The complete system shall be Laykold, or a City-approved equal.

F. All components of the resurfacing system shall be compatible and installed as one complete manufacturer-approved system.

G. As part of the bid submission, the Contractor shall identify the proposed manufacturer, product/system, and provide applicable product data and specifications.

H. Final court colors will be selected by the City after award and prior to installation. The Base

Bid shall include a standard two-color acrylic court system utilizing colors from the manufacturer’s standard color selections.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 9

4.5 Tennis Court Striping

A. Provide new regulation tennis court striping on all four (4) courts.

B. Court layout and striping shall comply with current USTA requirements and regulations

C. Contractor shall field verify the existing court layout and dimensions prior to layout and striping.

D. Lines shall be straight, uniform, sharply defined, and applied using a textured acrylic line paint compatible with the specified surfacing system.

E. Striping shall not begin until the acrylic court surface is sufficiently cured and ready for striping in accordance with the manufacturer’s requirements.

4.6 Tennis Court Equipment

A. Remove and replace the existing tennis court equipment on all four (4) courts.

B. Provide and install new regulation tennis court equipment, including net posts, post sleeves, tennis nets, center straps, center strap anchors, post padding, associated hardware, fittings, and all accessories required for complete and operational installation.

C. All new equipment shall be commercial grade, suitable for exterior municipal tennis court use, and comply with applicable USTA requirements and the manufacturer's written recommendations.

D. Include all labor, materials, equipment, removal, disposal, installation, anchoring, adjustment, and incidental work required for the complete replacement of the existing tennis court equipment in the Base Bid. Existing tennis court equipment shall not be reused.

E. Coordinate final equipment installation and elevations with the completed resurfaced court surface.

4.7 Final Inspection and Acceptance

A. Upon completion, inspect the entire resurfaced court area for uniformity, adhesion, color consistency, surface finish, striping, equipment installation, and workmanship.

B. Correct any deficiencies, coating irregularities, delamination, wrinkles, visible mesh irregularities, surface imperfections, or other unacceptable conditions prior to final acceptance.

C. Complete the installation and adjustment of all new tennis court equipment.

D. Remove all construction materials, debris, temporary protection, and equipment from the site upon completion of the work.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 10

E. Restore any adjacent areas disturbed by the Contractor’s operations to their pre-construction condition.

F. Participate in a final walkthrough with the City and complete all punch-list items identified by the City prior to final acceptance.

G. Provide applicable manufacturer and Contractor warranties, product information, and maintenance recommendations as part of project closeout.

4.8 General Conditions

A. Contractor shall field verify existing conditions, dimensions, access, and all other information necessary to complete the work.

B. Contractor shall submit proposed acrylic surfacing and fiberglass reinforcement system product information and specifications with its bid.

C. The awarded Contractor shall provide a proposed construction schedule identifying mobilization, sequencing, anticipated duration, material deliveries, resurfacing activities, curing periods, equipment installation, and anticipated court closures.

D. All four (4) tennis courts may be closed simultaneously during construction. The Contractor is not required to phase the work to maintain individual courts open and available to use.

E. TownGate Park will remain open during construction. Contractor shall provide appropriate barriers, signage, and protection to safely separate construction activities from the public and adjacent park operations.

F. Work shall generally be performed during regular Monday through Friday working hours.

Weekend work may be performed as necessary, subject to coordination with the City, at no additional cost to the City.

G. Onsite staging and material storage shall be coordinated with and approved by the City. The

Contractor shall remain solely responsible for the security and protection of its materials, equipment, tools, and temporary storage facilities.

H. Where necessary for construction access, the Contractor may temporarily pull back or remove portions of the existing fencing. All affected fencing shall be properly reinstalled, secured, and restored to its pre-construction condition upon completion of the work at no additional cost to the City.

I. Contractor shall protect existing improvements and repair any damage caused by its operations at no additional cost to the City.

J. Installation shall be performed only under weather and surface conditions acceptable to the resurfacing system manufacturer.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 11

K. Contractor shall lawfully remove and dispose of all construction debris and materials generated by the work.

L. Contractor shall coordinate all work with the City and comply with applicable site access and operational requirements.

M. Documented weather days during which resurfacing or other weather-sensitive work cannot reasonably be performed due to unsuitable weather or surface conditions shall not count against the Contract Time, subject to verification and approval by the City.

4.9 General Conditions

A. The Contractor shall field verify all existing conditions, dimensions, quantities, elevations, access, and site conditions prior to commencing work.

B. All work shall comply with applicable City of Pembroke Pines standards, FDOT requirements where applicable, USTA/ASBA recommendations, the manufacturer’s written requirements for the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, and applicable codes and regulations.

C. As part of the Bid Submission, the Contractor shall identify the proposed acrylic surfacing manufacturer and product/system and provide the applicable product specifications/data required under Section 4.6.

D. The awarded Contractor shall provide a proposed construction schedule identifying anticipated mobilization, duration, sequencing, staging, deliveries, work activities, and required court closure period. The City will provide applicable park operational schedules and constraints, and the Contractor shall coordinate its proposed schedule with City/Parks staff.

E. The Contractor shall maintain a safe and secure work area and provide required barricades, signage, temporary protection, and other measures necessary to prevent unauthorized public access.

F. The Contractor shall protect existing improvements, including gates, sidewalks, drainage structures, lighting, utilities, landscaping, and adjacent park facilities. Existing fencing temporarily removed or pulled back for construction access shall be reinstalled and restored to its pre-construction condition. Any damage caused by the Contractor’s operations shall be repaired at no additional cost to the City.

G. The Contractor shall verify existing drainage conditions and shall not alter established drainage patterns without prior City approval.

H. Asphalt, coatings, and surfacing materials shall only be installed under weather and site conditions permitted by the applicable manufacturer and industry standards.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 12

I. The Contractor shall be responsible for the removal and lawful disposal of all construction debris and waste generated by the work in accordance with applicable City requirements and utilizing the City-approved waste disposal provider, where required.

J. Upon completion, the Contractor shall restore areas disturbed by construction and leave the site clean and ready for use.

K. The Contractor shall participate in final inspection and correct all deficiencies and punch-list items prior to final acceptance.

L. The Contractor shall provide required warranties, product information, maintenance recommendations, and closeout documentation prior to final completion.

QQ # RE-26-QQ-08 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 13

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

TENNIS COURT RENOVATION – LUMP SUM PRICING

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Tennis Court

Renovation 4 Lump Sum

TOTAL

TENNIS COURT RENOVATION – ITEMIZED SCOPE & UNIT PRICING

Line Item Description Unit of Measure Unit Cost Vendor Notes

2 Surface Preparation & Acrylic

Resurfacer

SF

3 Fiberglass Mesh Membrane – Entire

Court Surface

SF

4 Acrylic Color Coat Installation – Two

(2) Coats

SF

5 Tennis Court Striping – All Four (4)

Courts

LF

6 New Tennis Court Equipment – All

Four (4) Courts Lump Sum

7 Mobilization/Demobilization Lump Sum

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 14

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 10:00 am on Wednesday, October 14, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/297451/document?section=2857372

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 15

1.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

1.2 Reference Contact Information - Reference's Business Address*

*Response required

1.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

1.4 Reference Contact Information - Reference's E-mail Address*

*Response required

1.5 Reference Contact Information - Reference's Phone Number*

*Response required

1.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

1.7 Project Information - Name of Contactor Performing the Work*

*Response required

1.8 Project Information - Name and location of the project*

*Response required

1.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

1.10 Project Information - Project Duration*

*Response required

1.11 Project Information - Completion (Anticipated) Date*

*Response required

1.12 Project Information - Size of Project*

*Response required

1.13 Project Information - Cost of Project*

*Response required

2 REFERENCE # 2

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 16

2.3 Reference Contact Information - Reference's Contact Name & Title*

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 3

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 17

3.5 Reference Contact Information - Reference's Phone Number*

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 4

4.1 Reference Contact Information - Name of Firm, City, County or Agency

4.2 Reference Contact Information - Reference's Business Address

4.3 Reference Contact Information - Reference's Contact Name & Title

4.4 Reference Contact Information - Reference's E-mail Address

4.5 Reference Contact Information - Reference's Phone Number

4.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 18

4.7 Project Information - Name of Contactor Performing the Work

4.8 Project Information - Name and location of the project

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

4.10 Project Information - Project Duration

4.11 Project Information - Completion (Anticipated) Date

4.12 Project Information - Size of Project

4.13 Project Information - Cost of Project

5 REFERENCE # 5

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 VENDOR REGISTRATION

6.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 19 consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1.1 What is your Vendor Number?*

*Response required

7 OPTIONAL DOCUMENTATION

7.1 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

7.2 Please provide a Schedule of Values, including detailed measurements and quantities for each line item.*

*Response required

7.3 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

1. State of Florida, Department of Professional Regulation, Construction Industries

Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

2. Said licenses shall be in the Firm's name as it appears on the OpenGov registration and as appropriately registered with the applicable licensing entity.

Proposer shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

3. Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits as necessary. Said licenses must be in the name of the subcontractor.

QQ # RE-26-QQ-08 SECTION 7 - INSURANCE REQUIREMENTS Page 20

SECTION 7 - INSURANCE REQUIREMENTS

7.1 General Indemnification

The Vendor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Vendor or its employees, agents, servants, partners, principals or subcontractors. The Vendor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Vendor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the

Vendor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the

CITY or its officers, employees, agents and instrumentalities as herein provided.

7.2 Insurance Coverage

A. Vendor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk Manager of the CITY nor shall the Vendor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Vendor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Vendor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of the

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Agreement and extension thereunder is in effect. The Vendor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Vendor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Vendor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

7.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Vendor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Vendor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Vendor Coverage for the Vendor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to Workers’

Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

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$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Vendor claims to be exempt from this requirement, Vendor shall provide CITY proof of such exemption along with a written request for CITY to exempt Vendor, written on Vendor letterhead.

7.5 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Vendor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

7.6 Additional Requirements

A. Any and all insurance required of the Vendor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the Vendor and provided proof of such coverage is provided to CITY. The Vendor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Vendor has assumed in the indemnification/hold harmless section(s) of this Agreement.

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SECTION 8 - SPECIAL TERMS & CONDITIONS

8.1 PROPOSAL SECURITY APPLICABILITY AND AMOUNT

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

Note - Contingency is not to be counted in the total amount that the proposal security is based on.

8.2 PROPOSAL SECURITY REQUIREMENTS

For projects in which Proposal Securities are required, each Proposal must be accompanied by a certified or cashier’s check or by a Bid Bond made payable to the City of Pembroke Pines on an approved form, duly executed by the Proposer as principal and having as surety thereon a surety company acceptable to CITY and authorized to write such Bond under the laws of the State of

Florida. The agent or attorney in fact or other officer who signs a Bid Bond for a surety company must file with such bond a certified copy of their power of attorney authorizing them to do so.

Scanned Proposal Security: For projects in which Proposal Securities are required, Proposers must submit a scanned copy of their Proposal Security (certified check, cashier’s check or a Bid Bond) with their bid submittal through OpenGov.

Physical Proposal Security: For projects in which Proposal Securities are required, Proposers should also submit their original Proposal Security (certified check, cashier’s check or a Bid Bond) at time of the bid due date, or they may be deemed as non-responsive. The original Proposal

Security should be in a sealed envelope, plainly marked “BID SECURITY - QQ # RE-26-QQ-08

Towngate Park Tennis Court Renovation” and sent to the:

City of Pembroke Pines, City Clerk’s Office, 4th Floor, 601 City Center Way, Pembroke Pines, Florida, 33025.

Opportunity to Cure: In the event that the proposer fails to submit the scanned and/or the physical proposal security, in the City’s sole discretion, the City may allow the proposer to furnish the proposal security within 3 days of written notice of deficiency.

Successful Proposer: The Proposal Security of the Successful Proposer will be retained until such

Proposer has executed the Contract and furnished the required insurance, payment and performance bonds, whereupon the Proposal Security will be returned. If the Successful Proposer fails to execute and deliver the Contract and furnish the required insurance and bonds within fifteen (15) calendar days of the Notice of Award, CITY may annul the Notice of Award and the entire sum of the

Proposal Security shall be forfeited.

Three Lowest Proposers: The Proposal Security of the three (3) lowest Proposers will be returned within seven (7) calendar days after CITY and the Successful Proposer have executed the written

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Contract or if no such written Contract is executed within ninety (90) calendar days after the date of the Proposal opening, upon the demand of any Proposer at any time thereafter, provided that the

Proposer has not been notified of the acceptance of their Proposal.

All Other Proposers: Proposal Security of all other Proposer will be returned within seven (7) calendar days after the proposal opening.

8.3 PAYMENT AND PERFORMANCE BONDS

In the event that the awarded contract, not including owner's contingency, exceeds $200,000, two (2) separate bonds (Payment & Performance Bonds) are required, and both must be approved by the

City. The penal sum stated in each bond shall be 100% of the contract price.

Note - Contingency is not to be counted in the total amount that the payment and performance bonds are based on.

Coverage Period: The surety company shall only cover the period of performance / construction and not the labor warranty nor the manufacturer’s warranty periods.

Successful Proposer: Within fifteen (15) calendar days after Notice of Award and in any event prior to commencing work, the Vendor shall execute and furnish to City a performance bond and a payment bond.

Minimum Requirements of Surety: Each bond shall be written by a corporate surety, having a resident agent in the State of Florida and having been in business with a record of successful continuous operation for at least five (5) years. The surety shall hold a current certificate of authority from the Secretary of Treasury of the United States as an acceptable surety on federal bonds in accordance with United States Department of Treasury Circular No. 570. If the amount of the Bond exceeds the underwriting limitation set forth in the circular, in order to qualify, the net retention of the surety company shall not exceed the underwriting limitation in the circular and the excess risks must be protected by coinsurance, reinsurance, or other methods, in accordance with

Treasury Circular 297, revised September 1, 1978 (31DFR, Section 223.10, Section

223.11). Further, the surety company shall provide City with evidence satisfactory to City, that such excess risk has been protected in an acceptable manner. The surety company shall have at least the following minimum qualification in accordance with the latest edition of A.M. Best's Insurance

Guide, published by Alfred M. Best Company, Inc., Ambest Road, Oldwick, New Jersey 08858:

B+ to A+

Performance Bond: The performance bond shall be conditioned that the Vendor performs the contract in the time and manner prescribed in the contract.

Payment Bond: The payment bond shall be conditioned that the Vendor promptly make payments to all persons who supply the Vendor with labor, materials and supplies used directly or indirectly by the Vendor in the prosecution of the work provided for in the Contract and shall provide that the surety shall pay the same in the amount not exceeding the sum provided in such bonds, together with interest at the maximum rate allowed by law; and that they shall indemnify and save harmless the

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City to the extent of any and all payments in connection with the carrying out of said Contract which the City may be required to make under the law.

Recordation of Bonds with the County: Pursuant to the requirements of Section 255.05(1)(a), Florida Statutes, it shall be the duty of the Vendor to record the aforesaid payment and performance bonds in the public records of Broward County, with the Vendor to pay all recording costs.

8.4 OWNER'S CONTINGENCY

While the specifications contained in this solicitation and any ensuing Purchase Orders or contracts have incorporated all anticipated work to be accomplished, there may be unanticipated work required of the Vendor in conjunction with a specific project. For this reason, the City Commission may award a project with an “Owner’s Contingency”. This contingency or allowance authorizes the

City execute change orders up to the amount of the contingency without the need to obtain additional

Commission approval. The Owner’s Contingency is usually based on a specified percent of the proposed project amount and is established for the specific project being performed under the contract. This dollar amount shall be shown on the specific project purchase order as a distinct item from the Vendor’s overall offer to determine the total potential dollar value of the contract. It is hereby understood and agreed that the Vendor shall not expend any dollars in connection with the

Owner’s Contingency without the expressed prior approval of the City’s authorized representative. Any Owner’s Contingency funds that have not been utilized at the end of the project will remain with the Owner, the Vendor shall only be paid for the proposed project cost as approved by the City Commission along with any Owner Contingency expenses that were approved by the

City’s authorized representative.

8.5 TAX SAVER PROGRAM

The Vendor shall cooperate on certain projects to allow the City to avail itself of a sales tax savings program.

8.6 RELEASE OF LIEN

Vendor must provide an executed Partial/Final Release of Lien utilizing the City’s standard Release of Lien Form in order for the City to release any payments to the Vendor.

8.7 SOLID WASTE CONSTRUCTION AND DEMOLITION DEBRIS COLLECTION

AND DISPOSAL REQUIREMENTS

The City of Pembroke Pines has an exclusive solid waste franchise agreement with Waste Pro of

Florida, Inc. for the collection and disposal of all solid waste including construction and demolition

(C & D) debris. All applicants for bids to perform construction work for the City of Pembroke Pines shall be subject to the requirements found in the City’s exclusive sold waste franchise agreement and must contract Waste Pro of Florida, Inc. for the collection and disposal of all construction and demolition debris generated at such construction job sites.

For the current applicable rates and fees for Waste Pro of Florida, Inc. dumpsters, roll-off containers, and other related solid waste service equipment needs, please…