Towngate_Park_Tennis_Court_Renovation_(Addendum_#3_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

TOWNGATE PARK TENNIS

COURT RENOVATION

QUICK QUOTE # RE-26-QQ-08

Issuance of Solicitation: Wednesday, September 9, 2026

Questions Due Date: Monday, October 5, 2026

Bid Submission Deadline: Friday, October 9, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. INSURANCE REQUIREMENTS

8. SPECIAL TERMS & CONDITIONS

Attachments:

A - Towngate Tennis Courts

B - Standard Release of Lien

C - Specimen Contract - Construction Agreement

D - Purchase Order Terms and Conditions (Rev. 2026-06-30)

E - Sample Insurance Certificate

QQ # RE-26-QQ-08 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking quotes for:

QQ # RE-26-QQ-08

Towngate Park Tennis Court Renovation

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Friday, October 9, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/297451.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/297451

QQ # RE-26-QQ-08SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 4

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 60 calendar days from issuance of the City's Notice to Proceed

(NTP), with an estimated start date of November 1, 2026.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): September 9, 2026

Pre-Bid Meeting (Mandatory): September 15, 2026, 10:00am

Towngate Park located at 901 NW 155th

Ave, Pembroke Pines, FL 33028

Question Due Date: October 5, 2026, 11:55pm

Issuance of Final Answers to Questions: October 7, 2026

Bid Submission Deadline: October 9, 2026, 2:00pm

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, September 15, 2026 at

10:00 am. Meeting location will be at the Towngate Park located at 901 NW 155th Ave, Pembroke Pines, FL 33028

A. Proof of Attendance: Vendors may be required to sign in at any of the meetings to show proof of attendance. It is the Vendor’s responsibility to make sure that they sign in at the meeting.

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a Vendor cannot attend the scheduled pre-bid meeting, or if a Vendor would like a follow up visit to the site, they may request a site visit by contacting Ivan

Ospinal at (954) 518-9020. We urge all Vendors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, Vendors are urged to make these requests as early as possible.

2.5 Estimated Project Cost

Staff estimates this project to cost approximately $90,000, which includes permit costs and owner's contingency.

2.6 Liquidated Damages

QQ # RE-26-QQ-08SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

Liquidated damages for this project shall be FIVE HUNDRED DOLLARS AND NO

CENTS ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

2.9 Payment and Performance Bonds

In the event that the awarded contract, not including owner's contingency, exceeds $200,000, two (2) separate bonds (Payment & Performance Bonds) are required, and both must be approved by the

City. The penal sum stated in each bond shall be 100% of the contract price.

2.10 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City does not anticipate any additional permit, license, impact or inspection fees for this project. Any related State or County fees, for the aforementioned permits, will be paid by the City.

In addition, the City shall cover the cost for any other permit fees related to external entities through the City’s Owner’s Contingency for this project, therefore proposers should not include permit costs in their total proposal price.

Furthermore, please note the City’s average time for a Vendor to apply for and receive an approved permit is 30 days; delays in this timeline caused by the Vendor’s failure to actively monitor the permit process and submit all required documentation in a timely manner, will count against the project’s contractual completion period.

QQ # RE-26-QQ-08 SECTION 3 - PURPOSE AND BACKGROUND Page 6

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to renovate the Towngate Park Tennis Courtsresurface the existing(4) tennis courts at

Towngate Park located at 901 NW 155th Ave, Pembroke Pines, FL 33028 , in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 7

SECTION 4 - SCOPE OF WORK

4.1 General Description

The work consists of the rehabilitation and resurfacing of the existing four (4) tennis courts at

TownGate Park, located at 901 NW 155th Avenue, Pembroke Pines, FL 33028, including preparation and repair of the existing asphalt court surface, correction of cracks, depressions, localized pavement failures, and other surface deficiencies, application of a new acrylic tennis court surfacing system, regulation tennis court striping, and associated improvements required to provide complete and playable court surfaces.

The intent of this project is to rehabilitate and resurface the entire playing surface of all four (4) tennis courts with a new acrylic tennis court surfacing system; however, the project does not require complete milling and replacement of the existing asphalt pavement. Sound existing asphalt pavement shall remain. Asphalt removal, replacement, patching, leveling, crack repair, and/or base repair shall be performed only in localized areas where required based upon existing field conditions. Following completion of all required localized repairs and surface preparation, the entire court surface shall receive the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, and new regulation striping.

All work shall be performed in accordance with applicable City of Pembroke Pines standards, FDOT requirements, where applicable, current USTA/ASBA recommendations, the specified surfacing system manufacturer’s requirements, and applicable industry standards.

The Contractor shall field verify all existing dimensions, elevations, drainage patterns, surface conditions, quantities, and other conditions necessary to complete the work. The City will not provide quantities or measured repair areas. Each Contractor’s price shall include all work determined to be necessary based upon its site investigation, including observations and field measurements performed during the court flooding site visit.

4.2 Existing Conditions and Preparation

A. Inspect and field verify the condition of the existing tennis court pavement, drainage, court equipment, and adjacent improvements prior to commencing work.

B. The City will conduct an additional site visit to facilitate evaluation of existing court depressions and ponding in accordance with commonly accepted USTA/athletic court resurfacing flood-test practices. Prior to the scheduled site visit, the City will flood the existing tennis court surfaces and allow the courts to drain and dry naturally for approximately one (1) hour. The site visit will be scheduled to occur following this one-hour period so Contractors can immediately observe and evaluate areas of retained standing water. Areas retaining standing water greater than approximately

1/16 inch in depth following the one-hour drainage/drying period shall be considered depressions or

“birdbaths” requiring correction.

C. During the site visit, each Contractor shall independently identify, measure, and document the limits and approximate quantities of depressions, birdbaths, ponding areas, and other observable surface deficiencies. Contractors shall bring all measuring equipment necessary to perform this

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 8 evaluation and shall use their field observations and measurements to determine the quantities required for their Base Bid.

D. Identification of a depression or birdbath does not automatically require asphalt removal and replacement. The Contractor shall determine the appropriate repair method based upon the condition encountered and applicable USTA/ASBA recommendations, City standards, and the manufacturer’s written requirements for the specified Laykold acrylic tennis court surfacing system, or a City-approved equal. Corrective work may include approved leveling/patching materials compatible with the specified surfacing system, crack repair, localized asphalt milling/removal and replacement, and localized base repair where necessary.

E. The City will not identify, mark, measure, quantify, or establish repair limits on behalf of

Contractors. Each Contractor shall determine the extent and quantities of repairs required based upon its own site investigation and shall include all required repairs in its Base Bid.

F. Protect all existing improvements designated to remain throughout construction.

G. Existing perimeter fencing is not part of the renovation scope and shall remain the responsibility of the City. Where necessary to provide access for construction equipment, the Contractor shall temporarily pull back and/or remove portions of the existing fencing as required. Upon completion of the work, the Contractor shall reinstall and secure the affected fencing and return it to the same condition in which it was found. Any damage to the fencing caused by the Contractor’s operations shall be repaired at no additional cost to the City.

H. Remove existing tennis nets, posts, center straps, anchors, and other equipment only as necessary to complete the work. Equipment designated for reuse shall be protected and reinstalled upon completion.

I. Clean and prepare existing court surfaces as required to remove dirt, mildew, loose or deteriorated coatings, vegetation, debris, oil, and other contaminants that may interfere with pavement repairs or adhesion of the new surfacing system.

4.3 Localized Pavement Repair and Preparation

A. Complete milling and replacement of the existing asphalt court surface is not required. Existing asphalt pavement that is sound and suitable to receive the new acrylic court surfacing system shall remain.

B. Identify and repair localized areas exhibiting depressions, ponding, cracking, hydrostatic bubbling, pavement deterioration, settlement, instability, or other deficiencies that may adversely affect the performance of the completed court surface.

C. Localized deficiencies shall be corrected using the appropriate repair method based upon the condition encountered. Repairs may include crack repair, approved patching and leveling materials compatible with the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, localized asphalt milling/removal and replacement, and localized base repair where necessary to establish a sound and stable substrate.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 9

D. Where localized asphalt removal and replacement is required, the Contractor shall remove deteriorated or unsuitable pavement to the depth necessary to eliminate the deficient material and establish a suitable substrate for the repair.

E. The City will not establish a predetermined quantity or allowance for localized pavement repairs.

Contractors shall use the required flood-test site visit and their independent field investigation to identify and measure depressions, ponding, pavement deficiencies, and other observable conditions and determine the extent and quantities of repairs required. All such work shall be included in the

Contractor’s Base Bid.

F. The Contractor shall be responsible for including all work reasonably identifiable through the required site investigation and Contract Documents in its Base Bid. If an unforeseen condition is discovered during construction that could not reasonably have been identified during the site investigation and requires work outside the awarded scope, the Contractor shall immediately notify the City and obtain written authorization in accordance with the City’s applicable change-order procedures prior to performing such additional work. Failure by the Contractor to identify or quantify observable conditions during the required site investigation shall not, by itself, constitute entitlement to additional compensation.

G. Completed asphalt repairs shall match the existing finished grade and transition smoothly into the surrounding pavement. Repairs shall not adversely affect existing drainage patterns, gates, fence bottom rails, sidewalks, drainage structures, or adjacent improvements.

H. Remove and legally dispose of materials generated by the work in accordance with applicable

City requirements.

4.4 Asphalt Repair Requirements

A. Localized asphalt repairs shall be performed in accordance with applicable City of Pembroke

Pines Engineering Standards, FDOT requirements where applicable, USTA/ASBA recommendations, and the manufacturer’s written requirements for the specified Laykold acrylic tennis court surfacing system, or a City-approved equal.

B. The Contractor shall determine the appropriate removal/milling depth and compacted asphalt repair thickness based upon the existing pavement condition and the depth of deterioration encountered.

C. Apply tack coat, prime coat, or other bonding treatment where applicable and as required based on the repair condition.

D. Completed repairs shall provide a dense, smooth, stable, and uniform surface suitable for application of the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, and shall be flush with the surrounding pavement without ridges, depressions, abrupt elevation changes, or other irregularities.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 10

E. All localized asphalt repairs shall be completed and cured, or otherwise prepared, in accordance with the acrylic surfacing manufacturer’s approved written requirements prior to application of the acrylic surfacing system.

4.5 Court Drainage, Ponding and Surface Tolerance

A. The Contractor shall evaluate existing drainage patterns and surface conditions and perform repairs in a manner that maintains or improves positive drainage across the court surface.

B. The completed playing surface shall conform to applicable USTA/ASBA recommendations for tennis court slope, planarity, surface evenness, and drainage.

C. Following completion of localized pavement repairs and prior to application of the acrylic surfacing system, the Contractor shall perform a final evaluation of the court surface for depressions and standing water. Areas retaining standing water greater than approximately 1/16 inch in depth following approximately one (1) hour of drainage/drying under suitable conditions shall be corrected prior to application of the acrylic surfacing system.

D. Depressions or “birdbaths” exceeding the specified tolerance shall be corrected using approved leveling/patching materials compatible with the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, or through localized pavement repair where warranted by the underlying pavement condition.

E. The Contractor shall not proceed with acrylic surfacing until all required pavement repairs and surface corrections have been completed and the surface is suitable to receive the specified coating system.

4.6 Acrylic Tennis Court Surfacing

A. Clean and prepare the entire playing surface of all four (4) tennis courts, including existing and repaired pavement areas, in accordance with the acrylic surfacing manufacturer’s written requirements.

B. Repair minor surface imperfections and perform final leveling as required to provide a uniform playing surface suitable for application of the acrylic surfacing system.

C. Provide a complete Laykold acrylic tennis court surfacing system, or a City-approved equal, suitable for exterior tennis court applications and compatible with the existing and repaired asphalt surfaces.

D. The complete surfacing system shall include all required surface preparation materials, acrylic resurfacer, color coatings, textured line paint, and other compatible components required by the manufacturer for a complete installation.

E. Apply the manufacturer’s recommended acrylic resurfacer and a minimum of two (2) acrylic color coats, or the number of coats required by the approved manufacturer’s complete system, over the entire playing surface of all four (4) courts.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 11

F. As part of the Bid Submission, the Contractor shall identify the proposed acrylic court surfacing manufacturer and product/system and provide applicable product specifications/data demonstrating compliance with the requirements of this Scope of Work.

G. Final court colors shall be selected by the City after award and prior to installation. Contractors shall include the manufacturer’s standard two-color court system in their Base Bid. Selection of standard manufacturer colors shall not result in an additional cost to the City.

H. All components shall be installed as one complete and compatible system in accordance with the manufacturer’s written installation requirements.

4.7 Court Layout and Striping

A. Provide complete regulation tennis court layout and striping in accordance with current

USTA requirements.

B. Field verify court dimensions prior to striping.

C. Playing lines shall be accurately located, straight, uniform, sharply defined, and installed using textured acrylic line paint compatible with the approved court surfacing system.

4.8 Court Equipment

A. Existing tennis court equipment, including nets, net posts, sleeves, center straps, anchors, and associated hardware, shall remain and be reused unless otherwise specifically identified by the City.

B. The Contractor shall remove, protect, reinstall, and adjust existing court equipment as necessary to complete the work.

C. Existing equipment damaged as a result of the Contractor’s operations shall be repaired or replaced at no additional cost to the City.

D. All reinstalled equipment shall be properly positioned and adjusted to accommodate the completed court surface.

4.9 Final Testing and Acceptance

A. Inspect the entire finished court surface for uniformity, drainage, coating adhesion, color consistency, striping, and workmanship.

B. Perform a final drainage/ponding evaluation of the completed court surface in accordance with the requirements of Section 4.5.

C. Correct unacceptable depressions, ponding, surface irregularities, coating deficiencies, striping deficiencies, or other defective work prior to final acceptance.

D. Reinstall and adjust court equipment to the proper finished elevations.

E. Remove construction materials, debris, equipment, and temporary protections and restore areas disturbed by construction to their original condition or as otherwise specified by the City.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 12

F. Conduct a final walkthrough with City representatives.

G. Complete all punch-list items prior to final acceptance.

H. Submit manufacturer warranties, Contractor warranties, product information, and maintenance recommendations as part of project closeout.

4.10 General Conditions

• The Contractor shall field verify all existing conditions, dimensions, quantities, elevations, access, and site conditions prior to commencing work.

• All work shall comply with applicable City of Pembroke Pines standards, FDOT requirements where applicable, USTA/ASBA recommendations, the manufacturer’s written requirements for the specified Laykold acrylic tennis court surfacing system, or a City-approved equal, and applicable codes and regulations.

• As part of the Bid Submission, the Contractor shall identify the proposed acrylic surfacing manufacturer and product/system and provide the applicable product specifications/data required under Section 4.6.

• The awarded Contractor shall provide a proposed construction schedule identifying anticipated mobilization, duration, sequencing, staging, deliveries, work activities, and required court closure period. The City will provide applicable park operational schedules and constraints, and the Contractor shall coordinate its proposed schedule with City/Parks staff.

• The Contractor shall maintain a safe and secure work area and provide required barricades, signage, temporary protection, and other measures necessary to prevent unauthorized public access.

• The Contractor shall protect existing improvements, including gates, sidewalks, drainage structures, lighting, utilities, landscaping, and adjacent park facilities. Existing fencing temporarily removed or pulled back for construction access shall be reinstalled and restored to its pre-construction condition. Any damage caused by the Contractor’s operations shall be repaired at no additional cost to the City.

• The Contractor shall verify existing drainage conditions and shall not alter established drainage patterns without prior City approval.

• Asphalt, coatings, and surfacing materials shall only be installed under weather and site conditions permitted by the applicable manufacturer and industry standards.

QQ # RE-26-QQ-08 SECTION 4 - SCOPE OF WORK Page 13

• The Contractor shall be responsible for the removal and lawful disposal of all construction debris and waste generated by the work in accordance with applicable City requirements and utilizing the City-approved waste disposal provider, where required.

• Upon completion, the Contractor shall restore areas disturbed by construction and leave the site clean and ready for use.

• The Contractor shall participate in final inspection and correct all deficiencies and punch-list items prior to final acceptance.

• The Contractor shall provide required warranties, product information, maintenance recommendations, and closeout documentation prior to final completion.

QQ # RE-26-QQ-08 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 14

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Tennis Court

Renovation (price per court)

4 Lump Sum

TOTAL

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 15

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Friday, October 9, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/297451/document?section=2857372

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 16

1.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

1.2 Reference Contact Information - Reference's Business Address*

*Response required

1.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

1.4 Reference Contact Information - Reference's E-mail Address*

*Response required

1.5 Reference Contact Information - Reference's Phone Number*

*Response required

1.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

1.7 Project Information - Name of Contactor Performing the Work*

*Response required

1.8 Project Information - Name and location of the project*

*Response required

1.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

1.10 Project Information - Project Duration*

*Response required

1.11 Project Information - Completion (Anticipated) Date*

*Response required

1.12 Project Information - Size of Project*

*Response required

1.13 Project Information - Cost of Project*

*Response required

2 REFERENCE # 2

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 17

2.3 Reference Contact Information - Reference's Contact Name & Title*

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 3

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 18

3.5 Reference Contact Information - Reference's Phone Number*

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 4

4.1 Reference Contact Information - Name of Firm, City, County or Agency

4.2 Reference Contact Information - Reference's Business Address

4.3 Reference Contact Information - Reference's Contact Name & Title

4.4 Reference Contact Information - Reference's E-mail Address

4.5 Reference Contact Information - Reference's Phone Number

4.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 19

4.7 Project Information - Name of Contactor Performing the Work

4.8 Project Information - Name and location of the project

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

4.10 Project Information - Project Duration

4.11 Project Information - Completion (Anticipated) Date

4.12 Project Information - Size of Project

4.13 Project Information - Cost of Project

5 REFERENCE # 5

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 VENDOR REGISTRATION

6.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 20 consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1.1 What is your Vendor Number?*

*Response required

7 OPTIONAL DOCUMENTATION

7.1 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

7.2 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

7.3 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall https://procurement.opengov.com/portal/pembrokepines/projects/297451/document?section=undefined https://procurement.opengov.com/portal/pembrokepines/projects/297451/document?section=undefined

QQ # RE-26-QQ-08 SECTION 6 - SUBMITTAL DOCUMENTS Page 21 apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

1. State of Florida, Department of Professional Regulation, Construction Industries

Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

2. Said licenses shall be in the Firm's name as it appears on the OpenGov registration and as appropriately registered with the applicable licensing entity.

Proposer shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

3. Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits as necessary. Said licenses must be in the name of the subcontractor.

QQ # RE-26-QQ-08 SECTION 7 - INSURANCE REQUIREMENTS Page 22

SECTION 7 - INSURANCE REQUIREMENTS

7.1 General Indemnification

The Vendor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Vendor or its employees, agents, servants, partners, principals or subcontractors. The Vendor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Vendor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the

Vendor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the

CITY or its officers, employees, agents and instrumentalities as herein provided.

7.2 Insurance Coverage

A. Vendor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk Manager of the CITY nor shall the Vendor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Vendor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Vendor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of the

QQ # RE-26-QQ-08 SECTION 7 - INSURANCE REQUIREMENTS Page 23

Agreement and extension thereunder is in effect. The Vendor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Vendor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Vendor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

7.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Vendor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Vendor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Vendor Coverage for the Vendor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to Workers’

Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

QQ # RE-26-QQ-08 SECTION 7 - INSURANCE REQUIREMENTS Page 24

$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Vendor claims to be exempt from this requirement, Vendor shall provide CITY proof of such exemption along with a written request for CITY to exempt Vendor, written on Vendor letterhead.

7.5 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Vendor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

7.6 Additional Requirements

A. Any and all insurance required of the Vendor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the Vendor and provided proof of such coverage is provided to CITY. The Vendor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Vendor has assumed in the indemnification/hold harmless section(s) of this Agreement.

QQ # RE-26-QQ-08 SECTION 8 - SPECIAL TERMS & CONDITIONS Page 25

SECTION 8 - SPECIAL TERMS & CONDITIONS

8.1 PROPOSAL SECURITY APPLICABILITY AND AMOUNT

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

Note - Contingency is not to be counted in the total amount that the proposal security is based on.

8.2 PROPOSAL SECURITY REQUIREMENTS

For projects in which Proposal Securities are required, each Proposal must be accompanied by a certified or cashier’s check or by a Bid Bond made payable to the City of Pembroke Pines on an approved form, duly executed by the Proposer as principal and having as surety thereon a surety company acceptable to CITY and authorized to write such Bond under the laws of the State of

Florida. The agent or attorney in fact or other officer who signs a Bid Bond for a surety company must file with such bond a certified copy of their power of attorney authorizing them to do so.

Scanned Proposal Security: For projects in which Proposal Securities are required, Proposers must submit a scanned copy of their Proposal Security (certified check, cashier’s check or a Bid Bond) with their bid submittal through OpenGov.

Physical Proposal Security: For projects in which Proposal Securities are required, Proposers should also submit their original Proposal Security (certified check, cashier’s check or a Bid Bond) at time of the bid due date, or they may be deemed as non-responsive. The original Proposal

Security should be in a sealed envelope, plainly marked “BID SECURITY - QQ # RE-26-QQ-08

Towngate Park Tennis Court Renovation” and sent to the:

City of Pembroke Pines, City Clerk’s Office, 4th Floor, 601 City Center Way, Pembroke Pines, Florida, 33025.

Opportunity to Cure: In the event that the proposer fails to submit the scanned and/or the physical proposal security, in the City’s sole discretion, the City may allow the proposer to furnish the proposal security within 3 days of written notice of deficiency.

Successful Proposer: The Proposal Security of the Successful Proposer will be retained until such

Proposer has executed the Contract and furnished the required insurance, payment and performance bonds, whereupon the Proposal Security will be returned. If the Successful Proposer fails to execute and deliver the Contract and furnish the required insurance and bonds within fifteen (15) calendar days of the Notice of Award, CITY may annul the Notice of Award and the entire sum of the

Proposal Security shall be forfeited.

Three Lowest Proposers: The Proposal Security of the three (3) lowest Proposers will be returned within seven (7) calendar days after CITY and the Successful Proposer have executed the written

QQ # RE-26-QQ-08 SECTION 8 - SPECIAL TERMS & CONDITIONS Page 26

Contract or if no such written Contract is executed within ninety (90) calendar days after the date of the Proposal opening, upon the demand of any Proposer at any time thereafter, provided that the

Proposer has not been notified of the acceptance of their Proposal.

All Other Proposers: Proposal Security of all other Proposer will be returned within seven (7) calendar days after the proposal opening.

8.3 PAYMENT AND PERFORMANCE BONDS

In the event…