Towed_Side-Scan_Sonar_Systems_for_MN_DNR.pdf

Event Description April 3, 2024, Addendum #1, Event Version #2

This addendum shall be made part of the Request for Proposal (RFP) documents and is issued to address questions received before the questions/clarifications due date and time. All responders may acknowledge receipt of Addendum 1 by responding to Event No. R2901-2000015502, Version 2 (or most recent version) by the solicitation due date and time.

***End of Addendum No. 1***

PURPOSE: The Minnesota Department of Administration requests Contractor proposals to furnish and deliver three

(3) Marine Sonic Technology - Sea Scan ARC Explorer Mk II (or State Approved Equal) towed side-scan sonar systems with tow cable, and keel weight for the Minnesota Department of Natural Resources (DNR). The proposed cost must include two days of operator training that includes, but is not limited to, equipment operation, mounting, removal, and safety. The DNR will use the systems for search and recovery operations.

SPECIFICATIONS: Please review the Sample Contract Exhibit C: for Duties, and Scope of Work; as well as Attachment F: Specifications and System Capability Requirements, attached to this solicitation.

QUESTIONS/CLARIFICATIONS: Any questions and/or clarifications in regard to the solicitation response must be made in writing by email to John Roth (john.h.roth@state.mn.us) by April 2, 2024, no later than 3:00 p.m. CT.

If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

PRE-APPROVED EQUIVALENT REQUEST DEADLINE AND PROCESS: Request must be in writing by email to John H. Roth at (john.h.roth@state.mn.us) no later than April 2, 2024, by 3:00 p.m. CT. Requests for approval of a proposed equivalent must include: product description, the make and model, and a product data or specification sheet from the manufacturer. The State reserves the right to request additional information about a product proposed as an equivalent.

General Comments

- **ATTENTION RESPONDERS**

This is a formal request for proposal. Non-electronic and email responses will not be accepted. The response must be submitted electronically no later that the date and time called for in the finish time of the proposal/event details.

If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. Request For Proposal (RFP)

2. RFP Attachments and Declarations

3. Sample Contract and Exhibits

4. Exhibit D Price Schedule

5. Addendum 1

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Terms and Conditions

3. Attachment D: Responder Forms o Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 1 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

5. Attachment F: Specifications and System Capability Requirements

5. Exhibit D: Price Schedule

6. Sample Invoice

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 2 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

SPECIFICATIONS:

Do you meet the specifications called for in the event?

If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the specifications. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 3 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

DELIVERY REQUIREMENTS:

Do you meet the delivery requirement as stated in the solicitation?

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 4 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: Exhibit D: Price Schedule

Question Response

PRICE SCHEDULE WORKSHEET:

A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule to the Event.

You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’ !

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’.

Events with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 5 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 6 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 7 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Exhibit D: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR ENF CAMP RIPLEY

15011 STATE HWY 115

BLDG 2-204

LITTLE FALLS MN 56345-4173

United States

Quantity: 1 Due Date: 09/30/2024 Freight Terms: FOB Destination, Prepd & Allow Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 8 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page R2901-2000015502 Sell RFx 9 Event Round Version 1 2 Event Name Towed Side-Scan Sonar Systems for MN DNR Start Time Finish Time 03/26/2024 08:30:00 04/09/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No