Tobin_Bid Package.pdf

Town of Dudley, MA | 71 West Main St Dudley MA 01571 | www.dudleyma.gov

Bid Package

Project Name: Tobin Farms Estates – Betterment Project

Project Location: Tobin Drive, Nellies Way, Stebbins Road

Date Issued: 6/16/2025

Date Due: 7/7/2025 @ 4pm

Opening Date: 7/8/2025 @ 1pm http://www.dudleyma.gov/

Construction Bid Package

Project Information Project Name: Tobin Farms Estates – Betterment Project

Project Location: Tobin Drive, Nellies Way, Stebbins Road

Project Number (if applicable): N/A

Bid Package Number:

Date Issued: June 16, 2025

Invitation to Bid Sealed bids will be received in the Office of the Town Administrator, Town of Dudley with an address of 71 West Main Street, Dudley, MA 01571 until 4:00 p.m., on 07/07/2025, at which time and place they will be publicly opened and read aloud on 07/08/2025 at 1:00 p.m., for the following:

Tobin Farm Estates Site Improvements / Betterment Program

This procurement shall be conducted in accordance with the provisions of G.L. Chapter 30B, and those provisions are hereby incorporated by reference into this Invitation to Bid.

All bids will remain in effect for a period of ninety (90) calendar days from the deadline from submission, or until a contract has been executed, or this Invitation to Bid is cancelled, whichever occurs first.

Copies of the Bid Documents may be obtained at the Office of the Town Administrator/ Chief Procurement Officer at the address above during regular business hours of the Dudley Municipal Complex or by calling the office to make an appointment at (508)949-8001 or emailing highway@dudleyma.gov during the afore mentioned hours.

The Town reserves the right to reject any or all bids, waive any informalities in the bidding process, and to accept the bid deemed to be in the best interest of the Town.

Jonathan Ruda, Town Administrator/CPO mailto:highway@dudleyma.gov

Section I. Overview The purpose of this invitation is to solicit bids for the completion of the required work to prepare a residential subdivision (Tobin Farms Estates) and its private ways for layout and acceptance by the Town as public ways. The total project cost shall not exceed $401,000.00.

Bidders must meet all minimum evaluation criteria, must complete the enclosed bid form and price summary form, and must include all requested documentation.

The successful bidder must comply with all applicable bylaws of the Town of Dudley.

Section II. Instructions to Bidders

1. Failure to complete the enclosed forms, answer any questions, or provide the required documentation will result in the proposal being deemed non-responsive and the rejection of the bid, unless the Town determines that such failure constitutes as a minor informality.

2. An optional pre-bid site visit will take place on 06/24/2025 @ 11am

3. All requests for clarification and any questions about information contained in the bid documents must be submitted in writing and address to

a. Office of the Town Administrator

Town of Dudley 71 West Main St Dudley, MA 01571 or Email: highway@dudleyma.gov

No requests or questions will be accepted after 4 p.m. on 7/03/2025. The name, address, telephone number and fax number of the person to whom such additional information shall be sent must be provided by the proposer.

1. One original and three (3) copies of the bid must be received in the Office of the

Town Administrator by 4:00 p.m. on 07/07/2025. Bids must be delivered in a sealed package, plainly marked “Tobin Farms Estates Site Improvements / Betterment Program”

2. The bid shall include a cover letter on company letterhead signed by a person who is authorized to bind the bidder to the bid, including the bidder’s name, address, and telephone number. It should state the subject as “Tobin Farms Estates Site Improvements / Betterment Program” and should state the name, title, and phone number of the organization’s primary contact person for this bid if such person is someone other than the signer of the letter.

mailto:highway@dudleyma.gov

3. Bidders may correct, modify, or withdraw bids in writing not less that 48 hours prior to the bid opening. Only written communications will be accepted and considered. Corrections or modifications must be in a sealed envelope clearly marked as “Modification to Bid of [proposer’s name] for Bid Package “Tobin Farms Estates Site Improvements / Betterment Program”. Only written communications will be accepted and considered.

4. Bids will remain in effect for a period of ninety (90) calendar days from the deadline for submission, until a contract has been executed, or until this Invitation to Bid is cancelled, whichever occurs first.

5. In the case of a discrepancy in the price summary form between written and numerical amounts, the written amount shall prevail.

6. Nothing in this Invitation to Bid shall be construed as superseding or waiving any of the requirement in any of the Town of Dudley’s bylaws.

Section III. Evaluation of Bids All bids will be reviewed and evaluated by the Town Administrator. An award will be made, if at all, to the responsive, responsible and qualified bidder offering the best price. The “best price” shall be the lowest price.

The successful bidder is required to execute a contract in substantially the form included in this Invitation to Bid.

The Town may make such investigation as deemed necessary to determine the ability and responsibility of the proposers to perform the work as described. The bidders shall cooperate with the Town in such investigation and furnish to the Town all information and data that the Town may require to make such determination.

This Invitation to Bid, and any contract awarded pursuant to the Invitation to Bid, shall be subject to all bylaws of the Town of Dudley.

The successful bidder shall be required to commence the construction no later than sixty

(60) days after receipt of any required permitting.

The Town reserves the right to reject any and all bids if such rejection is deemed to be in the best interest of the Town. The Town also reserves the right to waive any informalities in the proposal process and to accept the bid deemed to be in the best interest of the Town.

Section IV. Scope of Work The construction work is described as follows:

Completion of required work to prepare residential subdivision (Tobin Farm Estates) and its private ways for layout and acceptance by the Town as public ways.

• See attached plans, Dated August 29, 2023

Drawings and Specifications See attached BID DOCUMENTS

• - TobinFarms-Betterment Plan Set 08-29-2023

• -Catch Basin Report

• -Catch Basin Map

Bid Forms

• See Attached

Section V. Responsibilities of the Contractor

1. Obtain and pay all costs for a performance bond in the amount of the contract value of the proposed work by the contractor

2. Provide a Certificate of Insurance, which remains in effect during the construction.

Coverage shall include Employees Liability, Worker’s Compensation, Public Liability and Automobile Property Damage Liability and Bodily Injury Liability in the following amounts:

COVERAGE LIMIT OF LIABILITY

Worker’s Compensation Statutory Employees Liability $500,000 Bodily Injury Liability Except Automobile

$500,000 each occurrence $1,000,000 aggregate

Property Damage Liability Except Automobile

$500,000 each occurrence $1,000,000 aggregate

Automobile Property Damage Liability $500,000 each occurrence Automobile Bodily Injury Liability $500,000 each occurrence

$1,000,000 aggregate Excess Umbrella Liability $5,000,000

The Certificate shall name the “Town of Dudley” as an additional insured on all policies for which an additional insured is permitted, including, but not limited to, all general liability policies, and shall provide for a thirty (30) day changes to the policy or policies.

Section VI. Document Submission Requirements The following documents must accompany the bid and meet the requirements for minimum evaluation criteria established by MGL Ch 30B. Failure to provide any of the requested documents may result in the determination that the bidder is non-responsive. The Town will review the information requested below in determining the responsibility of bidders

1 Bidders Cover Letter 2 Price Summary Form (included in this Invitation to Bid) 3 A description of proposer’s technical expertise and capabilities pertinent to this project, including a list and copy of proposer’s professional licenses, accreditations, and references pertinent to the proposer’s performance and experience.

4 A summary of the proposer’s direct experience with similar projects, including a description of proposer’s business and its development and operation of like projects.

Attachments to Include with Bid

A. Certificate of Authority B. Disclosure of Beneficial Interest Form C. Certificate of Non-Collusion and Tax Compliance D. Price Proposal 5 A list of three (3) references, including contact names and telephone numbers

This form must bear the signature of the Bidder or the authorized agent of the Proposer. If the Bidder is a corporation or partnership, a duly authorized officer of such a corporation or partnership must sign the Bid.

Printed Name of Bidder

Printed Address of Bidder

By:

Date

Authorized Signature of the Proposer

Printed Name and Title of Person Signing the Bid

Phone

None of the people listed in this section is an official elected to public office in the Commonwealth of Massachusetts except as noted below:

Name: Title or Position:

This section must be signed by the individual(s) or organization(s) entering this contract with the public agency names in item I. If this form is signed on behalf of a corporation, it must be signed by a duly authorized officer of that corporation.

The undersigned swears under the pains and penalties of perjury that this form is completed and accurate in all respects

Signature:

Date:

CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of the

(Name of Corporation) held on at which time all the Directors were present or waived notice, it was (Date) voted that of this

(Name) (Officer/Title) company be hereby authorized to execute contracts and bonds in the name and on behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this company's name on its behalf of such under seal of the

(Officer) company, shall be valid and binding on this company, A TRUE COPY, ATTEST:

(Signature & Title)

Place of Business:

I hereby certify that I am the of the

(Title) (Name of Corporation) that he/she is a duly elected (Officer Name) (Title) of this company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

Signature & Title:

Printed Name & Title:

Subscribed and sworn before me this day of 2025

Notary Seal Notary Pubic

My Commission Expires:

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid, or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

Signature of individual submitting bid or proposal

Name of Business

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief , I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature of person submitting bid or proposal

Name of Business

PUBLIC CONTRACTOR DEBARMENT

The undersigned certifies under penalty of perjury that the below named contractor is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Signature of person submitting bid or proposal and/or contractor

Date

FORM FOR GENERAL BID/PRICE PROPOSAL

A. BASE BID: The undersigned proposes to furnish all labor and materials required for the above referenced project in accordance with Contract Documents including Drawings and Specifications, for the Contract Price specified below, subject to additions and deductions, according to the terms of the Specifications.

Contract Price_____________________________________________ DOLLARS and _____________CENTS, B. ALTERNATES: See Alternate Section in “TobinFarms-Betterment Plan Set 08-29-2023”.

Prices given herein shall be for additional work only.

a. Add/Alt #1: Cut and remove brush; excavate, prepare subgrade, place/compact gravel, fine grade/roll gravel, place binder course and top course of sidewalk asphalt

- Tobin Drive station 13+90+/- to intersection of Stebbins Drive; Stebbins Drive from intersection of Tobin Drive to intersection of Summer Lane; Summer Lane from intersection of Stebbins Drive to station 1+00+/-.

b. Add/Alt #2: Lot 22 (9 Nellie’s Way) - install new sidewalk and driveway apron binder asphalt, install new top course asphalt, match new asphalt surface with existing sidewalk, and blend new top course surface down to existing driveway binder surface within right-of-way limits.

C. CONTRACT: The undersigned agrees that, if he/she is selected as General Contractor, he/she will, within (5) normal working business days, after presentation thereof by the Town of Dudley, MA.

D. LABOR: The undersigned hereby certifies that he/she can furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work.

Date: ____________

Signature of General Bidder

By: ______________________________________ Title: __________________________________

Business Address: _________________________________________

City & State: ________________________________________ http://www.dudleyma.gov/