Covington Offeror's letter.pdf

TO ALL PROSPECTIVE OFFERORS:

Attached is Request for Proposal No. TIRMS-10-R-00006 for facility operations and preventive maintenance, together with repair services for buildings, structures and building equipment for the Internal Revenue Service (IRS) Covington, KY Campus. The purpose of this letter is to provide additional information pertinent to this requirement and to summarize the relevant elements of this solicitation. This letter is not an integral part of the solicitation. In the event of a conflict between the contents of this letter and the solicitation, the solicitation shall govern. Offerors are cautioned that the only person to be contacted for information regarding this requirement prior to contract award is the Contract Specialist, Sarah Todd-Chapman.

This acquisition will be set aside for small business concerns. A competitive firm fixed price, Indefinite Delivery, Indefinite Quantity type contract is contemplated for this procurement.

A Pre-proposal conference has been scheduled for July 8, 2010 at the Covington, KY Campus to begin at 10:00 a.m., EST. A site visit/walk-through will be conducted of the buildings. All offerors desiring to attend the meeting should submit their request via email or facsimile to Sarah Todd-Chapman no later than July 2, 2010 with the name, title and phone number of the personnel attending. There is a limit of two representatives per company. Parking information, meeting locations, check-in procedures and directions will be emailed or faxed to the personnel interested in attending. Due to security requirements and procedures involved, firms that do not notify Ms. Todd-Chapman in advance of their intention to attend are not guaranteed admittance to the pre-proposal conference or site visit. The IRS considers attendance at this conference highly important to the preparation of a competitive and cost effective offer.

IRS strongly encourages you to send qualified representatives.

Please return the attached “Notice to Vendors” within ten (10) calendar days after the RFP issuance to avoid your firm being removed from the mailing list for this solicitation.

All questions concerning this solicitation shall be submitted in writing no later than 2:00 pm, CST on July 13, 2010 and should cite the RFP number TIRMS-10-R-00006. Ms. Todd-Chapman may be reached via email Sarah.Todd@irs.gov or by fax number (972) 308-1928.

Sincerely, Lachon Langham Lachon Langham Contracting Officer Midstates Procurement Branch

Enclosure mailto:Sarah.Todd@irs.gov