TIRE_LEASE_CONTRACT_-Worksheet_for_BID_FORM_-_FINAL_-_4-16-26-DB.xlsx

This is a bid form worksheet for the Greater Dayton Regional Transit Authority (RTA) tire lease and maintenance contract, an eight-year procurement serving a fleet of 258 transit buses across three tire groups. The contract encompasses tire leasing and servicing for Group A (B305/85R22.5 tires for 35' and 40' Gillig and trolley buses), Group C (B275/70R22.5 tires for 30' hybrid and New Flyer buses), and Group D (225/75R-16 tires for Glaval buses), with all buses requiring six wheels per unit. Labor services include 80 hours per week over 52 weeks annually for tire maintenance and support. The RTA scheduled a non-mandatory pre-bid conference for May 28, 2026, at 10:00 am at 600 Longworth Drive, Dayton, Ohio. The final deadline for questions and approved equals requests was June 2, 2026, at 5:00 pm, with RTA responses provided on June 4, 2026. Bids were due on Tuesday, June 9, 2026, before 11:00 am Eastern time through OpenGov, with public bid opening at 4 S. Main Street, Dayton, Ohio.

The current year pricing totals $605,492.70, comprising tire mileage charges of $347,990.29 based on annual mileage estimates (5,107,712 miles for Group A, 717,030 miles for Group C, and 1,976,906 miles for Group D) and service labor costs of $258,502.40. Bidders must propose pricing for optional years two through eight, creating a potential aggregate contract value exceeding $4.8 million over the full eight-year term. The procurement is funded in whole or in part with federal funds under the Urban Mass Transportation Administration Act of 1964. No set-aside designations for disadvantaged business enterprises apply, though DBE participation is welcomed. Contractors must demonstrate qualification to service specified tire types across various bus makes and models from 1998 to 2025 and maintain compliance with RTA's comprehensive insurance, safety, and operational requirements. All bidders must certify they are not on the U.S. Comptroller General's Consolidated List of ineligible contractors, and manufacturers appearing on said list will be considered ineligible.