Timber RFO 2021 Posted Version.pdf

MARION COUNTY PUBLIC WORKS

REQUEST FOR OFFERS

FOR PURCHASE OF RECOVERED TIMBER

General Information Marion County Public Works (County) manages Niagara County Park (Park) located at 35970 North Santiam Hwy SE, Gates, OR 97346. In September, 2020 the Beachie Creek Wildfire burned through the area and rendered the Park’s trees hazardous. These hazard trees have now been cut, stacked, and decked on site.

The County is soliciting offers for a third-party firm (Offeror) to purchase, load, and haul all decked timber off-site. Successful proposer will be required to remove all timber from the property within three months of full execution of the sale agreement.

An optional pre-offer conference will take place at 1:00 PM (PST) on Monday, November 1, 2021 at the Park. During the conference, potential offerors will have the opportunity to examine the condition and quantity of timber. Offerors may also email the point of contact listed herein to schedule a time for self-guided inspections. However, County makes no guarantee that an inspection time will be available outside of the pre-offer conference.

Further detailed analysis of timber is available in Exhibit B – Salvage Timber Assessment.

Submission of Offers All timber will be awarded to the highest Offeror. The successful Offeror shall purchase and remove the entire volume of timber at a price per 1,000 Board Feet (MBF) based on quality; Sawlog or Pulp.

Sawlog is expected to comprise approximately 95% of the decked timber and pulp is expected to comprise the remaining 5%. Bid price will include the loading and hauling of all purchased timber.

Final amount due to county will be determined by bid price and destination Log Scaling Bureau reports. Offerors must remove all decked timber from the site, regardless of quality category.

Timber quality categories are defined as follows:

Sawlog: All timber of a quality better than or equal to ‘sawlog’, as reported by destination scaler.

Pulp: All timber of a quality less than ‘sawlog’, as reported by destination scaler.

All offers received by mail or delivery service must be plainly marked “Offer for Recovered Timber Sale” and include the Offeror’s name and address on the front of the envelope. Offers will be received until 1:00 PM on November 19, 2021. Offers shall be submitted via email, mail, or deliver to:

Marion County Public Works ATTN: James Wharton-Hess 5155 Silverton Rd. NE Salem, OR 97305 PO_Contracts@co.marion.or.us

Offers delivered by hand or delivery service shall be delivered to the same address during the normal business hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. Offers must be received prior to the deadline in order to be considered for award. County reserves the right to reject all offers at its sole discretion.

Requirements The Offeror shall be responsible for inspection of the site and for informing themselves of the conditions relating to the site. Adjustments to the price specified in the offer shall not be allowed. The successful Offeror(s) shall assume full responsibility for any damage to the site resulting from their actions.

The successful Offeror(s) must complete a purchase agreement with Marion County, and must provide all loading and hauling from the site. Following approval of the purchase agreement, the successful Offeror shall begin and complete loading and hauling of the timber within the agreed upon period outlined in the purchase agreement. All loading and hauling of timber must be complete prior to the expiration of the purchase agreement term. Sample Agreement is attached hereto as Exhibit A.

The successful Offeror shall carry automobile liability insurance of not less than a $500,000 per occurrence limit for any single claimant and not less than $1,000,000 per occurrence limit for multiple claimants, including coverage for owned, hired or non-owned vehicles, as applicable. Purchaser’s automobile liability insurance shall be evidenced by a certificate of insurance by an insurance company licensed to do business in the State of Oregon and provided to the County prior to the transport of purchased timber.

QUESTIONS AND PRE-OFFER INQUIRIES MAY BE ADDRESSED TO:

James Wharton-Hess, Management Analyst

(503) 566-4139

Mailing and Delivery Address:

5155 Silverton Rd. NE

EMAIL: jwhartonhess@co.marion.or.us

MARION COUNTY PUBLIC WORKS

OFFER FORM

FOR

RECOVERED TIMBER SALE

Quality Category Price/MBF Est. Total MBF TOTAL COST

Sawlog $ 698.5 $

Pulp $ 34.5 $

Estimated Total: 733 $

OFFERS ARE DUE November 19, 2021 no later than 1:00 p.m.

PLEASE EMAIL, MAIL, OR HAND DELIVER OFFER FORMS TO:

Attn: James Wharton-Hess

5155 Silverton Rd. NE

PO_Contracts@co.marion.or.us

Business Name:

Name of Person Completing Form:

Address:

City, State, ZIP:

Phone:

Email:

Signature: Date:

EXHIBIT A

MARION COUNTY PURCHASE AGREEMENT

SALE OF RECOVERED TIMBER

PW-####-21

THIS PURCHASE AGREEMENT is entered into by and between Marion County, a political subdivision of the State of Oregon, hereinafter called County, and Purchaser, hereinafter called Purchaser.

Purchaser agrees to purchase and pay the County as outlined in the attached Exhibit A, Request for Offers for Purchase of Recovered Timber, which is attached to and made a part of this agreement. The Purchaser agrees to pay to the County $______ per 1,000 Board Feet (MBF) of Sawlog quality timber and $_____ per MBF of Pulp quality timber.

1. Payment to County will be made upon receipt of invoice in accordance with the current Marion

County fiscal policies and procedures. A lump sum Invoices shall be sent to Purchaser following receipt of all destination Log Scaling Bureau reports specifying log quality and quantity and upon verification from County that all decked timber has been removed from the site. Payment to County is due within 30 days of receipt of the invoice.

2. Purchaser will coordinate with the County on the pick-up, loading, and hauling of recovered timber from the Park as outlined in Exhibit A.

3. The Purchaser shall carry automobile liability insurance of not less than a $500,000 per occurrence limit for any single claimant and not less than $1,000,000 per occurrence limit for multiple claimants, including coverage for owned, hired or non-owned vehicles, as applicable.

Purchaser’s automobile liability insurance shall be evidenced by a certificate of insurance by an insurance company licensed to do business in the State of Oregon and provided to the County prior to the transport of purchased timber.

4. The County, pursuant to applicable provisions of ORS 30.260 to 30.300, maintains a self-insurance program that provides property damage and personal injury coverage.

5. This agreement may be terminated with or without cause with 30 day's written notice by either party and delivered by certified mail.

SIGNATURE PAGE

SALE OF RECOVERED TIMBER

PW-####-21

COUNTY PURCHASER

Chair Date Company

Commissioner Date Signature Date

Commissioner Date Name

Department Director Date Title

Chief Administrative Officer Date Address

Marion County Legal Counsel Date City, State, Zip

Marion County Contracts & Procurement

Date

EXHIBIT B

SALVAGE TIMBER ASSESSMENT

Overview:

Logs are cut to sawlog lengths and piled along a park road running adjacent to and just south of Highway 22. In general, the Douglas-fir logs show some signs of damage but are in relatively good condition overall.

Log Conditions:

Moderate checking was seen on most Douglas-fir logs. Burn damage was seen on the bark but rarely below. Defect of 1-3” was taken on all logs that showed burn damage below bark, had logging damage, or had worse-than-moderate checking. Logs with severe checking or cracks were called cull (no value). All defect, pulp and cull accounted for 4% of the gross volume. Defect was removed from the sawlog volume estimates above (only net volumes are shown). Western redcedar showed severe weather damage and it was assumed that logs of this species are no longer sellable as sawlogs.

Results:

Gross volume calculated on all logs was 733 MBF (thousand board feet). Of this, 699 MBF of Douglas-fir was of sawlog quality. Other species of merchantable quality were not found. 1570 logs were counted from piles spanning the park. Of these, it is estimated that 1510 logs were of sawlog quality. I estimate that 30 MBF of logs counted as no. 2 sawmill are of peeler quality. The majority of logs are 40’ in length (571 of 699 MBF sawlog volume). A tally of logs by length is listed above as well as a breakdown by grade.