Sole Source Determination.doc

SOLE-SOURCE DETERMINATION & JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: Contract Services

From:

Edwin R Sedell

Date: 09/29/2021 Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 for:

Description of Goods or Services:

Two Rotary Screw Traps from EG Solutions:

5’ RST: $41,263 each

22’ long pontoons: $2,348 for each trap

72”x48”x22” Livebox w/ removable screen: $1,992 for each trap

Custom trailer with tie down straps: $8,475 each

Each RST w/ additions and trailer: $54,078 each

Total cost for 2 RST setups: $108,156 Reason for Need:

ODFW lost two rotary smolt traps on both the Lostine River and Upper Grande River in the spring of 2020. Both traps were recovered downstream of their sites (Lostine Trap was found in a huge log jam; the UGR trap was recovered with a crane), both traps sustained significant damage. Both incidents ended our trapping season. We are currently using a loaner trap from another project and the other was repaired enough to last through this current season but it will be impossible to fix after the additional wear and tear it sustained this spring season of 2021. Without a solution, we will be unable to meet our deliverables for estimating out-migrant abundance and survival parameters, a critical part of assessing population productivity. EG Solutions is currently the sole manufacturer of Rotary Screw Traps.

Single of Multiple Purchases:

Single Purchase Estimated Cost:

$108,156 Research Leading to Determination:

Describe the Market Research that was conducted that supports the sole source purchase of the requested product or service.

Market Research should include the following:

· Source of the information - Internet search, trade journals, other governmental agencies, professional organizations, catalogs/industrial periodicals, etc.

· Supporting Documentation - Attach documentation or include information obtained showing comparisons of similar products or services available. List mandatory need vs capabilities and functionality of products or services researched proving that the requested product or service provider is the only product or service provider that can meet your minimum requirements.

· Compatibility - Describe any compatibility issues or requirements to maintain efficient utilization with existing equipment or continuation of consistent services (ex: research or studies that build on previous results - consistency in study and evaluation methods).

Analysis of Research / Findings of Fact:

Pursuant to OAR 125-247-0275(2)(a): Compatibility.

Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data.

Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project.

Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

Attach letter from the product manufacturer stating they are the manufacturer/seller of the product and have no resellers, or that they are the authorized reseller for the area in which the purchase will be made. (Note: if the product is available through multiple resellers, we can get competition between resellers.)

APPROVED BY:

Ken Loffink, Deputy Administrator/DPO, Administrative Services Division Date