THERMO KING PWS 9.24.2025.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

for

Thermo King Climate Control Unit Preventative Maintenance

Model # TS-500 – P/N TK50771-3.14 Model # T-1000 – P/N TK54404-2.1

24 September 2025

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 6

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

4 GENERAL INFORMATION 6

5 APPENDICES 9

1.0 DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide preventative maintenance for each Climate Control Unit (CCU) as defined in this Performance-Based Work Statement (PWS) for Thermo King Model TS-500 and T-1000 CCUs belonging to the US Space Force (USSF), Space Systems Command (SSC), Small Launch and Targets Division, Rocket System Launch Program (RSLP), Logistics Branch (AAMXL), Kirtland AFB, NM. The operating location is at Hill AFB, Utah.

1.1 BASIC SERVICES: Contractor shall provide Preventative Maintenance and repair of four

(4) T-1000 CCUs and six (6) TS-500 CCUs.

1.1.1 Service and Repairs: Service shall include all components in Appendix B

1.1.2 Preventative Services:

1.1.2.1 Contractor shall perform comprehensive inspections and preventative maintenance as required by the factory recommended schedule and contain, at a minimum, items listed in Appendix B.

1.1.2.2 Contractor shall provide a preventative maintenance schedule. The schedule shall include the required inspections and maintenance actions.

1.1.2.3 Report: Contractor shall include all part replacements and Original Equipment Manufacturer (OEM) repair/service in the Maintenance Record and Visit Report to the Government Representative (GR).

1.1.3 Administrative Tasks:

1.1.3.1 The Contractor shall act as the point of contact for initiating annual inspections, services and unscheduled maintenance to Model T-1000 and TS-500 CCUs.

1.1.3.2 The Contractor shall provide Commercial Off-the-Shelf (COTS) technical manuals as requested by the GR.

1.1.3.2.1 The Contractor shall maintain COTS operator manuals and provide updates to the GR as changes occur.

1.1.3.3 The Contractor shall develop and deliver to the GR any procedures, checklists and documentation for maintaining and operating the T-1000 and TS-500 CCUs.

1.1.3.4 The Contractor shall maintain a periodic maintenance list that identifies requirements, the individual performance of them, their recurrence interval, due date, and the last date performed.

1.1.3.5 The Contractor will cover T-1000 and TS-500 CCU maintenance at Hill AFB, Utah, the Utah Test and Training Range (UTTR), and the Greater Salt Lake

City valley. The Contractors response time to each location is synonymous with the type of work request listed in paragraph 1.1.4.1.

1.1.4 Problem Response, Work Requests and Remediation:

1.1.4.1 Work Requests: Work requests will be issued verbally or in writing by the GR or designated alternate.

1.1.4.1.1 Routine Work Requests: Defined as regular or reoccurring inspections or maintenance with minimal to no impact to our organization’s ability to complete our mission. The Contractor shall respond to routine work and services requests covered by this PWS within 8-hours of receipt of notification during normal business hours (Monday through Friday 5:30 a.m. to 3:00 p.m.). This category of work requests will cover majority of requests and dramatically reduces the probability for Urgent or Emergency Work Requests.

1.1.4.1.2 Urgent Work Requests: Defined as a need for service or repair that without resolve could severely impede or threaten our organization’s ability to complete our mission. The Contractor shall respond to urgent work requests covered by this contract within 4-hours of receipt of notification during normal business hours (Monday through Friday 5:30 a.m. to 3:00 p.m.).

1.1.4.1.3 Emergency Work Requests: Defined as a need for service or repair that without a resolve would halt any in-process activities and our organization’s ability to complete our mission. The Contractor shall respond to an emergency work request within 2-hours during normal business hours (Monday through Friday 5:30 a.m. to 3:00 p.m.) and within 4-hours during non-business hours (Monday through Friday 3:00 p.m. to 5:30 a.m., or 24 hours a day on weekends and holidays) for on-site investigation, control and correction of emergency conditions as they occur. Response times are subject to Contractor personnel obtaining access to secured areas in a timely manner.

1.1.4.2 Emergency Repair Work Procedures: Emergency repair shall take precedence over all other categories of work. In an emergency, the Contractor shall perform temporary repair or modification of equipment as necessary to provide continuing operations and mission completion.

1.1.4.2.1 In ALL cases, the Contractor shall attempt to obtain the GR’s approval prior to making emergency repairs or performing emergency actions and that attempt shall be documented.

1.1.4.3 Response to Emergency Action Plans:

1.1.4.3.1 The Contractor shall comply with any emergency action plan(s) supplied by the GR for anticipated emergency situations at the government facilities. The plan(s) shall include notification procedures and training requirements in addition to the emergency actions to be taken to ensure prompt and effective action if an emergency occurs.

1.1.4.4 Overtime Services:

1.1.4.4.1 The Contractor shall provide 24 hours a day 7 days a week coverage for overtime maintenance.

1.1.4.5 Recommendations:

1.1.4.5.1 In the event of labor shortages, troubleshooting expertise, or the availability of necessary parts, The Contractor retains the option to subcontract its services to another authorized Thermo King vendor with certified technicians. To ensure program consistency, any such subcontracting arrangement is contingent upon prior coordination and approval by both the SSC/AAMXL Program Office and The Contractor.

1.1.4.5.2 In the event of an Emergency Work Request that exceeds the Greater

Salt Lake City valley, The Contractor retains the option to subcontract its services to another authorized Thermo King vendor with certified technicians. To ensure program consistency, any such subcontracting arrangement is contingent upon prior coordination and approval by both the SSC/AAMXL Program Office and The Contractor.

1.2 CONTRACTOR REQUIREMENTS

1.2.1 Sustaining Engineering and Maintenance Functions: The Contractor shall provide the following sustaining engineering and maintenance functions as described in this

PWS:

Preventive Maintenance Routine Maintenance Maintenance Records

1.2.2 Equipment to Be Maintained: The systems and equipment the Contractor shall maintain, and repair includes components, groups, and systems listed in Appendix B.

2.0 SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold

Preventative Maintenance Schedule Para. 1.1.2.2 30 days ARO

Maintenance Record and Visit Report Para. 1.1.2.3 10 business days after completion

Commercial Off-the-Shelf Operators and Maintenance Manuals

Para. 1.1.3.2, 1.1.3.2.1 & 1.1.3.3.

30 days ARO and as changes dictate

Safety Data Sheets (SDS) Para. 4.5.4.1 30 days ARO and as changes dictate

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will supply access to T-1000 and TS-500 CCUs for preventative maintenance.

4.0 GENERAL INFORMATION

4.1 SECURITY REQUIREMENTS:

4.1.1 For Base Access: The contracted company representative shall check in at the North or South Gate Visitor Center. They shall have a valid REAL ID Compliant Drivers License, or a valid state issued driver’s license with a second form of identification.

All visitors are subject to a criminal background check.

4.2 PHYSICAL SECURITY: The Contractor shall be escorted during work performed on

Government assets but shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.3 HOURS OF OPERATION:

4.3.1 Normal Hours of Operation: The Contractor shall perform the services required under this contract during the following hours Monday through Friday 5:30 a.m. to 3:00 p.m.

as standard work hours.

4.3.2 Recognized Holidays: The Contractor is not required to provide service on the following days: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 RECORDS: The Contractor shall be responsible for creating and maintaining and of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

4.5 ENVIRONMENTAL CONTROLS

4.5.1 Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply accordingly as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the Contracting Officer (CO) pursuant to notice requirements and negotiate a modification to the contract.

4.5.2 Notification of Environmental Spills: If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to Hill AFB Fire Department at 801-777-3021. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.

4.5.3 Material Storage and Use: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.5.4. Hazardous Materials Management:

4.5.4.1 The Contractor shall maintain current SDS documents for all chemicals used in maintaining and operating the system and shall provide copies to the Government within 5 days of request.

4.5.4.2 The Contractor shall ensure all Hazardous Materials (HM) used during performance are inventoried, labeled, tracked, managed, and issued under the direction of, and working through, the established Hazardous Material Cell (HazCell) in Building 1256.

4.5.4.3 Material Storage and Use. The Contractor shall use HM in the process and manner for which it is intended by the manufacturer and as authorized by the HazCell.

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, as well as flammable and combustible liquids as identified in DAFI 32-7001, HillAFBI 32-7001, DAFMAN 91-203 Chapter 22 and NFPA 30. The Contractor shall always practice housekeeping/storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential Foreign Object Debris (FOD) or fire hazard.

4.5.4.4. The Contractor shall remove all HM from the work site and the end of a work shift. HM must be in the employee’s possession during use and must be removed from the base at the end of each shift. HM for use shall only be transported, stored, and used on base from its original container, with the yellow sticker issued by the HazCell affixed to the container.

4.5.4.5. Spent or used HM generated because of the services provided will be carefully collected and transferred to a suitably sized collection container. The collection container must be labeled with the contents, date, company name, responsible point of contact, and phone number. The contractor shall ensure that empty HM containers or other refuse is not discarded in a government refuse can or dumpster. The Contractor shall manage its generated waste IAW applicable federal, state and local laws when disposing of wastes.

4.5.4.6. The Contractor shall use rags instead of absorbent pads or “kitty litter” to clean the work site. Rags are considered tools and shall be accounted for IAW the tool and FOD instructions DAFI 21-101.

4.6 SAFETY REQUIREMENTS: In performing work under this contract, the Contractor shall:

4.6.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.6.2 Take such additional immediate precautions as the CO may reasonably require for safety and mishap prevention purposes.

4.6.3 Provide protection to Government property to prevent damage during the period the property is under the control or in possession of the Contractor.

4.6.4 All subcontractors are required to comply with the safety provisions of this contract as applicable.

4.6.5 Record and report promptly (within 1 hour) to the CO or authorized GR all available facts relating to each instance of damage to government property or injury to either Contractor or Government personnel.

4.6.6 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.6.7 If the Government elects to investigate of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.6.8 All subcontractors will cooperate and assist in accident reporting and investigation.

5. APPENDICES

A. Acronyms & Abbreviations List.

B. Estimated Workload Schedule, Monthly, Annual, and Emergency service/maintenance tables.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFI Air Force Instruction AAMXL Small Launch and Targets Division, Logistics Branch ARO After Receipt of Order CCU Climate Control Unit CFR Code Federal Regulation CO Contracting Officer COTS Commercial Off the Shelf FOD Foreign Object Damage GR Government Representative HM Hazardous Material IAW In Accordance With NFPA National Fire Protection Agency OEM Original Equipment Manufacturer PWS Performance-Based Work Statement RSLP Rocket System Launch Program SDS Safety Data Sheets SSC Space Systems Command USSF United States Space Force UTTR Utah Test and Training Range

APPENDIX B

ESTIMATED WORKLOAD SCHEDULE

ITEM NAME QUANTITY UNIT SERIAL NUMBERS

1 T-1000 CCUs 4 3000078444, 3000078445, 3000092711, 3000092712

2 TS-500 CCUs 6 3000041262, 3000058928, 3000054383, 0773DS2497, 3000056252, 3000060006

Monthly service/maintenance for T-1000 and TS-500 CCUs

Annual service/maintenance for T-1000 and TS-500 CCUs

Perform a pretrip test Check fuel supply Check engine oil level Inspect belts for condition and proper tension Check engine oil pressure while hot Listen for unusual noises, vibrations, etc.

Check dry air cleaner and air restriction indicator

Check controller for alarms

Perform Unit Self Check Test Check battery voltage Check refrigerant level Visually inspect unit for fluid leaks Visually inspect unit for damaged, loose or broken parts

Listen for unusual noises, vibrations, etc. Check engine oil pressure while hot Check engine oil level Drain water from fuel tank and check vent Check compressor oil level Replace fuel filters Check air cleaner hose for damage Inspect battery terminals and electrolyte level Clean entire unit including condenser and evaporator coils and defrost drains

Check for discharge and suction pressures

Inspect clutch for shoe and anchor bushing wear

Visually inspect unit for fluid leaks

Inspect and clean electric fuel pump filter Inspect belts for condition and proper tension Check throttling valve setting on defrost or heat Check air cleaner hose for damage Inspect wire harness for damaged wires or connections

Clean/service crankcase breather

Check refrigerant level Replace air cleaner element Check all unit, fuel tank, engine, and electric motor mounting bolts, brackets, lines & hoses

Clean fuel prefilter and electric fuel pump filter

Inspect wire harness for damaged wires or connections

Check and adjust engine speeds (high and low)

Check air switch setting Change oil and filter Inspect electric motor bearings Inspect electrical contacts for pitting or corrosion

Inspect idlers, fan shafts, and jackshaft for Check calibration of return and discharge of air

Emergency service/maintenance for T-1000 and TS-500 CCUs leakage and bearing wear and temperature sensors Drain water from fuel tank and check vent Inspect alternator bearings and brushes Inspect electric motor bearings and brushes Check compressor efficiency Replace dehydrator and compressor oil filter Visually inspect unit for damaged, loose or broken parts Change engine coolant Check defrost damper operation

Perform a mechanical diagnosis Replace or repair failed part(s), as required Perform a full operational check to ensure unit can maintain optimum performance without a service technician present

*Any labor, material, or part(s) replacement cost will be charged extra

ITEM