Solicitation_Cover_Letter_-_English.pdf

October 14, 2014

Dear Potential Offeror:

Enclosed is the Bureau of the Fiscal Service solicitation #TFSAIAF15R0001 for Local Liaison and Advisory Services (LLAS) in Colombia (CO), on behalf of the Inter-American Foundation (IAF).

While I encourage you to review the entire solicitation, you should become particularly familiar with the following sections:

1. Sections B and C, which provide important background information about the type, scope and location of the services to be performed, as well as the requirements, key personnel qualifications, and the following basic eligibility criteria for consideration:

1) Organization holds legal status in Colombia or individual consultant resides in Colombia

(see B.4.)

2) Proposed project coordinator possesses B.A. degree in an appropriate field (see B.4.1.)

3) Proposed project coordinator possesses at least 5 years of experience in various fields relevant to IAF grantee activities (see B.4.1.)

4) Proposed project coordinator possesses extensive knowledge and experience related to the grassroots and NGO universe in Colombia. (see B.4.1.)

5) Proposed project coordinator is fluent in the local language of Colombia (Spanish).

2. Section H, which describes Special Contract Requirements.

3. Sections L and M, which describe the proposal preparation and evaluation process. Please note that instructions regarding the submission of proposals are contained in L.8., and they should be adhered to absolutely.

To be considered complete, the proposal must include one electronic copy (e-mail) of the information below. The proposal may be submitted in either English or Spanish, but must include rates in US dollars.

Electronic proposals are to be submitted to psb3@bpd.treas.gov and must reference the solicitation #TFSAIAF15R0001,LLAS-CO, ATTN: M.Wargowsky/G.Hanna in the subject line.

The proposal must include the information listed below. The list has no particular order of importance.

1. OF 308 (Solicitation and Offer) - Page one of the form, completed and signed by the Offeror (Blocks 11 and 12A-12E).

2. Pricing proposal (see Sections B, L and M) - This shall include pricing information for the base year and each option year, and not-to-exceed travel cost estimates per year.

Note: The LLAS should anticipate that his or her workload will be proportional to the size and activities of the Colombian portfolio and will correspond to the needs of the agency, and may increase or decrease according to any portfolio changes. Fluctuations in the portfolio will affect the workload and amount paid under this contract.

mailto:psb3@bpd.treas.gov

Also, this solicitation reflects a new across-the-board IAF policy to incorporate an increased use of technical consultants under all upcoming LLAS contracts; this results in a substantial escalation in the number of potential consultant hours, significantly more than the current contracts.

3. Technical proposal (see Sections L and M) - This shall include information sufficient so as to demonstrate a thorough understanding of the Local Liaison Advisory Services requirements, including Approach, as outlined in Section C – Description/Specifications/Statement of Work.

The technical proposal’s Approach shall describe how the Offeror plans to accomplish the goals included in the statement of work. The proposal shall include information on the staffing configuration and methodological or philosophical frameworks that will shape the approach.

The proposal shall also include resumes of the proposed Key Personnel to be assigned, including qualification information (see Sections B.4.1., B.4.2., and L.8.2.)

4. Reference list - List of three current client references to include a brief description of the work provided, as well as the contact name, current address, current phone number and current email address of each reference.

Proposals received after the deadline of 2:00 PM ET, November 10, 2014 are late and will not be considered. It is the responsibility of the Offeror to verify receipt of their proposal.

Any questions regarding this solicitation should be submitted no later than fifteen calendar days before the due date for offers; we cannot assure an answer to questions submitted after this deadline. Questions shall be submitted to psb3@bpd.treas.gov and must reference solicitation #TFSAIAF15R0001,LLAS-CO, ATTN: M.Wargowsky. You shall have no contact with any employee of the IAF or Treasury regarding this procurement other than me or Mindy Wargowsky.

We appreciate your interest in participating in this procurement.

Sincerely, Gina Hanna

Contracting Officer mailto:psb3@bpd.treas.gov