TermsConditions_POSvcAutho.pdf

This is a Terms and Conditions document for a Purchase Order Service Authority related to a Douglas Fir Power Poles procurement for the City of California. The document establishes the procedural requirements and evaluation framework for vendor responses to this request for quotation. Vendors are required to submit specifications sheets for any equal or substitute items proposed, and all responses must be entered into the PlanetBids system by the appointed due date and time. The City explicitly reserves the right to accept or reject quotations on individual items or in their entirety, and reserves discretion in award decisions.

The document contains strict submission requirements prohibiting multiple bids from a single vendor for the same request, with provisions that all bids from a vendor submitting multiple prices will be rejected in their entirety. Email and fax submissions are not accepted; all responses must be submitted through the designated electronic bidding system. Failure to provide required specification sheets for equal items may result in rejection of the quote for that specific item or the entire proposal. The vendor bears sole responsibility for timely submission of their response prior to the established deadline.