Terms of Pcard Acceptance.pdf
PDF 389 KB Posted
- Attached to
- Customized Flatbed & Hoist State and local contract opportunity
- Solicitation number
- 005-RFB-0245-2023
- Issued by
- Polk County, Iowa
About this file
The document titled "Terms of Pcard Acceptance" is a policy document from the State of Iowa outlining requirements for bidders who wish to be paid through the state's Purchasing Card (Pcard) Program. While directly linked to a potential contract opportunity for a customized flatbed and hoist for a Ford F550 Crew Cab, this specific document focuses exclusively on payment card security and processing standards that vendors must follow when accepting Pcard payments.
The document details comprehensive security measures for bidders, including compliance with Payment Card Industry Data Security Standards (PCI DSS), adherence to the Fair and Accurate Credit Transactions Act, secure online and phone order processing, and specific protocols for handling credit card information. Key requirements include processing payments only for in-stock items, confirming purchaser names match card names, sending itemized receipts without full card numbers, and securely destroying documentation containing credit card information. Vendors are directed to consult the State of Iowa Purchasing Card Policy and Procedures Manual for additional guidance.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFB Exceptions Form.docx | DOCX document | |
| Form 22 - RFB.pdf | ||
| 1109701-event.pdf | ||
| Insurance Requirements RFB.pdf |
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Text version
Terms of Pcard Acceptance
The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the following security measures:
● Bidder shall comply with the most current Payment Card Industry Data Security Standards (PCI
DSS) to assure confidential card information is not compromised;
● Bidder shall adhere to Fair and Accurate Credit Transactions Act requirements that limit the amount of consumer and account information shared for greater security protection;
● When accepting orders online, Bidder shall ensure Internet orders are processed via secure websites, featuring Verisign, TRUSTe, BBBOnline, or “https” in the web address;
● When accepting orders by phone, Bidder shall send itemized receipts (excluding card numbers) to the cardholder by fax, email, or mail (with delivery);
● Bidder shall process payment for items when an order is placed only for items currently in stock and available for shipment, and only for services already rendered;
● Bidder shall confirm that the name of purchaser matches the name on the card;
● Bidder shall shred any documentation with credit card numbers.
For additional information, see the State of Iowa Purchasing Card Policy and Procedures Manual, or visit the State Pcard website.
https://das.iowa.gov/sites/default/files/PCard/pdf/PC000-PcardPnPManual.pdf https://das.iowa.gov/procurement/agencies/state-iowa-purchasing-card-program
File details come from the government source that posted it. Updated .