1109701-event.pdf

02 December 2022

Awarded To: Hawkeye Truck Equipment - 19,966.50 USD Award to Hawkeye Truck Equipment.

Customized Flatbed & Hoist Iowa DAS is seeking a respondent to provide a customized flatbed and hoist for a Ford F550 Crew Cab DRW 4X4 Chassis.

02 December 2022

Open 11/24/2022 10:05 AM CST Type Request for Bids Close 12/1/2022 10:00 AM CST Number 005-RFB-0245-2023 Currency US Dollar

Sealed Until 12/1/2022 10:00 AM CST

Contacts David Kundid david.kundid@iowa.gov

Phone +1 515-745-2796

Commodity Codes Commodity Code Description 7345 Trailers, Utility, Flatbed, Tag-Along

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REQUEST FOR BIDS

RFB COVER SHEET

Administrative Information:

Title of RFB Customized Flatbed & Hoist

Agency Iowa Department of Administrative Services (DAS) on behalf of Iowa Department of Natural Resources

State Issuing Officer:

David Kundid Phone: 515-745-2796 E-mail: david.kundid@iowa.gov

PROCUREMEN

T TIMETABLE—

Event or Action

Date/Time (Central Time)

Questions and Requests for Clarification from Bidders

November 28, 2022 at 10:00 AM

Bids Due December 1, 2022 at 10:00 AM

***NO LATE BIDS WILL BE ACCEPTED***

Relevant Websites Internet website where Addenda to this RFB will be posted https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa http://bidopportunities.iowa.gov Internet website where contract terms and conditions are posted https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20goods.pdf Bid Submittal: Complete and Upload RFB Document to https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa Firm Bid Terms The minimum number of days following the deadline for submitting Bids that the Bidder guarantees all Bid terms, including price, will remain firm is 120 Days.

Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa http://bidopportunities.iowa.gov/ https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20goods.pdf https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa

Required to View Event

Prerequisites Required to Enter Bid

02 December 2022

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for the Bid submitted.

3. Bidder shall read and agree to Definitions of this RFB.

4. Bidder shall read and agree to Administrative Information of this RFB

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Buyer Attachments

1. Form 22 - RFB.pdf

2. Terms of Pcard Acceptance.pdf

3. RFB Exceptions Form.docx

4. Insurance Requirements RFB.pdf

02 December 202202 December 202202 December 202202 December 202202 December 202202 December 2022 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTA5NzAxLTEzMzM2MjA2MjlGb3JtIDIyIC0gUkZCLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTA5NzAxLTEzMzM2MjIxMTBUZXJtcyBvZiBQY2FyZCBBY2NlcHRhbmNlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTA5NzAxLTEzMzM2MjI5NzZSRkIgRXhjZXB0aW9ucyBGb3JtLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTA5NzAxLTEzMzM2Mjc3NjhJbnN1cmFuY2UgUmVxdWlyZW1lbnRzIFJGQi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid Instructions:

1.1 Firm's State or Foreign Country of Residence.

1.2 Sales contact name, telephone number, and email address.

1.3

Goods Contract Terms and Conditions - The Contract(s) that the Agency expects to award as a result of this solicitation will be based upon the final Bid submitted by the successful Bidder and the solicitation. The contract between the Agency and the successful Bidder shall be a combination of the specifications, terms and conditions of the solicitation, the contract terms and conditions in this solicitation, the offer of the Bidder contained in the final Bid submitted by the Bidder, written clarifications or changes made in accordance with the provisions of the solicitation, and any other terms deemed necessary by the Agency, except that no objection or amendment by a Bidder to the provisions or terms and conditions of the solicitation shall be incorporated into the Contract unless the Agency has explicitly accepted the Bidder’s objection or amendment in writing. The contract terms and conditions contained in this solicitation will be incorporated into the Contract.

1.4

If a Bidder takes exception to a provision, it must state the reason for the exception using the attached "Exceptions Form" and the specific contract language it proposes to include in place of the provision. Exceptions that materially change these terms or the requirements of the solicitation may be deemed non-responsive by the State, in its sole discretion, resulting in possible disqualification of the Bid. The Agency reserves the right to either award a Contract(s) without further negotiation with the successful Bidder or to negotiate contract terms with the selected Bidder if the best interests of the Agency would be served.

1.5

The contract terms and conditions may be supplemented at the time of Contract execution and are provided to enable Bidders to better evaluate the costs associated with the solicitation requirements and the Contract. Bidders should plan on the contract terms and conditions contained in this solicitation being included in any contract awarded as a result of this solicitation. All costs associated with complying with these requirements should be included in any pricing quoted by the Bidder. By submitting a Bid, each Bidder acknowledges its acceptance of the solicitation terms and conditions without change except as otherwise expressly stated.

1.6 Terms and Conditions The parties agree to comply with the terms and conditions in this solicitation which are by this reference made a part of the Agreement.

1.7 Confidential Treatment of Information - Is Bidder requesting confidential treatment of specific information?

1.8

A Bidder requesting confidential treatment of specific information shall: (1) fully complete the table below, (2) conspicuously mark its Bid as containing confidential information, (3) mark each page upon which the Bidder believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

1.9 Terms of Pcard Acceptance -The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the attached security measures.

1.10

Bidder Experience - The Bidder must provide the following information regarding its experience:

●Number of years in business ●Number of years of experience with providing the types of goods and/or services sought by the solicitation.

●Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation.

●List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to other businesses or governmental entities.

1.11

Terminations, Litigation, Debarment - The Bidder must complete the attached form if during the last five (5) years the Bidder had a contract for goods and/or services terminated for any reason, any damages or penalties or settlements to resolve disputes entered into by Bidder under any of its existing or past contracts as it relates to goods and/or services performed that are similar to the goods and/or services contemplated by this RFB, or any order, judgment or decree of any Federal or State authority barring, suspending or otherwise limiting the right of the Bidder to engage in any business, practice or activity. This is a continuing disclosure requirement. Any such matter commencing after submission of a Bid, and with respect to the successful Bidder after the execution of a Contract, must be disclosed in a timely manner in a written statement to the Agency.

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1.12 Termination, Litigation, Debarment - During the last five (5) years, has the Bidder had a contract for goods and/or services terminated for any reason?

1.13 If so, provide full details related to the termination.

1.14 Terminations, Litigation, Debarment - During the last five (5) years, has the Bidder had any damages or penalties or settlements to resolve disputes entered into by Bidder under any of its existing or past contracts as it relates to goods and/or services performed that are similar to the goods and/or services contemplated by this RFB?

1.15 If so, indicate the reason for the penalty or exchange of property, goods, or services and the estimated amount of the cost of that incident to the Bidder.

1.16 Termination, Litigation, Debarment - During the last five (5) years, has Bidder had any order, judgment or decree of any Federal or State authority barring, suspending or otherwise limiting the right of the Bidder to engage in any business, practice or activity?

1.17 If so, provide full details related to order, judgment or decree of any Federal or State authority barring, suspending or otherwise limiting the right of the Bidder to engage in any business, practice or activity.

1.18 Termination, Litigation, Debarment - During the last five (5) years, has Bidder had any litigation or threatened litigation, administrative or regulatory proceedings, or similar matters to which the Bidder or its officers have been a party?

1.19 List and summarize all litigation or threatened litigation, administrative or regulatory proceedings, or similar matters to which the Bidder or its officers have been a party.

1.20 Termination, Litigation, Debarment - Has Bidder or any owners, officers, or primary partners have ever been convicted of a felony? Failure to disclose these matters may result in rejection of the Bid or termination of any subsequent Contract.

1.21 The Bidder must also state whether it or any owners, officers, or primary partners have ever been convicted of a felony. Failure to disclose these matters may result in rejection of the Bid or termination of any subsequent Contract.

1.22 Termination, Litigation, Debarment - Bidder agrees this is a continuing disclosure requirement. Any such matter commencing after submission of a Bid, and with respect to the successful Bidder after the execution of a Contract, must be disclosed in a timely manner in a written statement to the Agency.

1.23 Preference - The Bidder shall provide the following general background information:

For an out-of-state Bidder, Bidder certifies the Resident Preference given by the State or Foreign Country of Bidder’s residence. Enter the resident preference in the text box or indicate no preference

1.24

Open Competition - Where, in these specifications, reference is made to materials, trade names, or articles of certain manufacture, it is done for the purpose of establishing a base of comparative quality type, and style and not for the purpose of limiting competition. Other materials or brands may be accepted if, in the opinion of the State of Iowa, they are equal in quality and of a design in harmony with the intent of these specifications. Samples WILL or MAY be requested to determine acceptance.

1.25 Silence of Specification - The apparent silence of these specifications as to any details or the omission from it of a detail description concerning any point shall be interpreted as meaning that only the best commercial practices are to prevail, and that only materials and/or workmanship of finest quality shall be used.

1.26 Bidder has read and agrees to FOB Destination, Freight Prepaid and Allowed.

1.27 Award - The Iowa Department of Administrative Services reserves the right to award to the Bidder with best overall price or to the Bidder with the best line item price.

1.28 Insurance - Bidder has read and agrees to the following Insurance Attachment.

1.29 Defective Items - All items found to be defective within the manufacturer’s warranty period shall be returned and replaced with new items at the successful Bidder’s expense.

1.30

Standard of Quality - The item(s) specified in this program by brand name are intended to establish a standard of quality, which will be required. Similar item or items of manufacturers other than those listed which are included in the bids submitted will be considered if comparable in quality and function. It will be the responsibility of the Bidder to provide all technical information as to the acceptability of the alternate item(s).

All products delivered shall be fully guaranteed to be free of defects, first quality no seconds or irregulars shall be accepted.

1.31 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.

1.32 Payment Terms - What discount will you give for payment in 15 days? What discount will you give for payment in 30 days?

1.33

Invoicing - All invoicing will be submitted to the attention of "Accounts Payable" and addressed to the facility receiving the goods or services. The State shall pay the Contractor monthly, within the period of time provided for by applicable State statute, after receipt of the Contractor's invoice for the goods and/or services supplied by the Contractor in the prior calendar month. The invoice will be itemized with a description goods or services provided that corresponds directly to a line item on the Contractual Agreement or Master Agreement that results from this RFB. Each line should also list the quantity, unit of measure, price per unit of measure, line item totals and invoice total. The remit to address on the invoice must match the remit to address that was submitted with registration to do business with the State of Iowa. Payment terms on the invoice must match the payment terms agreed to in the RFB bid submission.

1.34

Best and Final Offers - The Issuing officer reserves the right to conduct discussions with Bidders for obtaining “best and final offers.” To obtain best and final offers from Bidders, the Issuing Officer may do one or more of the following: enter into pre-selection negotiations, including the use of an on-line auction; schedule oral presentations; and request revised Bids.

1.35 Adjustments in Pricing - Adjustments in pricing shall be at the discretion of the Issuing Officer following the attached Adjustment in Pricing terms.

1.36

Additional Items or Manufacturers - The State reserves the right to add additional items or manufacturers to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Items or manufacturers may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

1.37 Country of Origin - Bidder must be able to provide country of origin, if requested.

1.38

Pricing - Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. There shall be no minimum order quantities or total order amount required from the agency, by the respondent. All bid pricing must be rounded to the nearest hundredth (0.00), US currency.

1.39 Pricing Restrictions - Pricing restrictions shall be disclosed at the time of bid. Bidders with pricing restrictions will be taken into consideration for minimum order quantities or total order amount required from the ordering agency.

Group 2: Specifications

Instructions: Bidder is to complete the following Questions. Fill out items with blanks. Indicate “yes” or “no” on items requesting agreement. If a “no” response is indicated, exception must be noted.

2.1 Respondent shall provide a customized flatbed and hoist for a Ford F550 Crew Cab DRW 4X4 Chassis.

2.2

Flatbed Specifications:

11'4" Long X 96" Wide, 1/8" Treadplate Floor, 6' Structural Channel Longsills, 3" Structural Channel, Crossmembers, Gooseneck Hitch & Trap Door Set for an 84" CA, 3/16" Formed 2"X4" Stake Pockets, 3/8" X 2" Tie Rail, Tapered Bulkhead, Recessed LED Lighting in Rear Apron, Entire Body is Primed and Painted Glossed Black

2.3 Hoist Specifications:

Subframe Hoist, Electric Hydraulic, 7.4 Ton Capacity, 6" Bore X 15" Stroke

2.4

Respondent shall relocate factory back up camera (if necessary), install heavy duty plate hitch with 20,000 lb. capacity - 2 1/2" receiver or bolt on pintle, install two (2) LED front grille strobes, install two (2) oval LED strobes recessed in rear apron of flatbed, install top LED strobe mounted to bulkhead, install two (2) 36"X18"X18" steel underbody toolboxes, front winch

2.5 Iowa DNR shall pick up flatbed and hoist from Respondent when the product arrives at the Respondent's location. Iowa DNR shall deliver the Ford F550 and flatbed and hoist to the Respondent's location. The Respondent shall install the flatbed and hoist on the Ford F550.

Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Product Line Item 1 EA - Each

P2 Flatbed, Hoist and Installation 1 EA - Each

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Service Line Items Service Line Items

There are no Items added to this event.

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