Terms and Requirements RFP_UW Renewable Energy Consultants.docx

cl

UNIVERSITIES OF WISCONSIN

REQUEST FOR PROPOSAL (RFP) 2024-UWSYS-00709-RFP

Renewable Energy Consultants for the Universities of Wisconsin

DATE OF ISSUE: July 8, 2024

PROPOSAL DUE DATE: August 5, 2025 2:00 PM (CST)

2024-UWSYS-00709-RFP

State of Wisconsin

DOA-3261 (R08/2003)

s.16.75, Wis. Statutes

University of Wisconsin System Administration Office of Procurement 660 W. Washington Ave.

Madison, WI 53703

Proposal envelope must be sealed and plainly marked in lower corner with due date and Request for Proposal #2024-UWSYS-00709-RFP. Late proposals will be rejected. Proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the proposal is due. Proposals dated and time stamped in another office will be rejected. Receipt of a proposal by the mail system does not constitute receipt of a proposal by the purchasing office. Any proposal which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Proposals must be submitted separately, i.e., not included with sample packages or other proposals. Proposal openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Proposer should contact person named below for an appointment to view the proposal record. Proposals shall be firm for acceptance for sixty (60) days from date of proposal opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR PROPOSAL

August 5, 2024 2:00PM CST Public Opening |_|

PROPOSER (Name and Address)

No Public Opening X

Name (Contact for further information) Bridget Bishop, bridget.bishop@wisconsin.edu

Phone 608-265-1074 Date July 8, 2024

Quote Price and Delivery FOB N/A

Description

REQUEST FOR PROPOSAL (RFP): Renewable Energy Consultants for the Universities of Wisconsin

|_| We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550.

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.

Name of Authorized Company Representative (Type or Print) Title Phone ( )

Fax ( )

Signature of Above

Date Federal Employer Identification No.

Social Security No. if Sole Proprietor (Voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

Table of Contents

General Information Renewable Energy Consultants for the Universities of Wisconsin Introduction and Background The Universities of Wisconsin (UW), a Wisconsin state agency, is one of the largest systems of public higher education in the country, serving approximately 170,000 students and employing approximately 39,000 faculty and staff statewide. The Universities of Wisconsin includes 13 four-year university campuses, multiple two-year college campuses and a statewide extension network. Collectively, Universities of Wisconsin campuses spend approximately $100 million/year on utilities to power, heat and cool facilities with 56 million total gross square footage across all campuses. Additionally, the Universities of Wisconsin and its member campus institutions are responsible for managing over 19,000 acres across the state of Wisconsin. Average annual electricity consumption is approximately 750,000 MWh/year with system average load of 415 MW. Annual greenhouse gas emissions (GHG) associated with Scope 2 emissions (purchased electricity) is approximately 350,000 MTCO2e. Annual GHG emissions associated with Scope 1 emissions (thermal heating and cooling) is approximately 350,000 MTCO2e. Total annual GHG emissions, which includes quantifiable Scope 1 and Scope 2 emissions and Scope 3 emissions tracked by the STARS rating system, is approximately 750,000 MTCO2e.

The UW seeks to lead by example in taking quantifiable and determinative action towards meeting the goals of Governor Evers’ Executive Order No. 38 and the State of Wisconsin Clean Energy Plan. Goals include:

· Fulfill the carbon reduction goals of the 2015 Paris Climate Accord.

· Achieve a goal of ensuring all electricity consumed within the State of Wisconsin is 100 percent carbon-free by 2050.

· Promote clean energy workforce training.

· Foster innovation, research and economic development.

· Promote equitable solutions towards a just energy transition.

· Account for non-financial impacts such as benefits to human health and the natural environment.

The Universities of Wisconsin is seeking one or more consultants to provide data, analysis, and expert advice to identify and evaluate opportunities for clean energy development and procurement. Consultants may be engaged to work on projects involving the Universities of Wisconsin Administration and representatives from all 13 UW Universities, or they may be engaged by a single university.

The State of Wisconsin as represented by the Universities of Wisconsin intends to use the results of this solicitation to award a contract for Renewable Energy Consultants for the Universities of Wisconsin. Multiple proposers may be awarded a contract as a result of this RFP.

Scope of Work The Universities of Wisconsin requests bids from individuals or consulting firms who could be contracted for future needs for advice and assistance with clean energy procurement, to build a roster of qualified and approved consultants to provide renewable and clean energy expertise. The contract will be designed to offer users a variety of consultants best positioned to provide consulting services.

These services may include:

· Advising the Universities of Wisconsin on the development of a clean energy portfolio to meet sustainability and clean energy goal, helping to identify and prioritize potential clean energy projects and procurement strategies that will achieve institutional and state clean energy goals.

· Advising on opportunities for the acquisition of renewable energy on a large scale through instruments such as virtual (or financial) power purchase agreement(s), physical power purchase agreements, or renewable energy credits/certificates from one or more projects that may be located anywhere worldwide.

· Advising on opportunities for UW to make meaningful contributions to the development of renewable energy projects in Wisconsin through various means, such as cooperative agreements, direct investment and/or the potential to host renewable energy projects at UW campuses and/or lands under management by the Board of Regents of the University of Wisconsin System.

· Assisting with the development of a Request for Information (RFI) or Request for Proposal (RFP) for large-scale renewable energy purchases or projects.

· Reviewing offers and contracts for renewable energy procurement and providing expert advice and due diligence for the Universities of Wisconsin or UW institutions.

· Evaluation of participation options for eligible utility programs, such as renewable energy tariffs, community solar or other programs.

· Financial analysis to support business case development for individual projects or multiple projects within an ongoing program.

· Program development, market characterization, evaluation, measurement and verification.

· Communications and event planning including community engagement with a focus on energy equity, environmental justice and just transition.

· Evaluation of other mitigation or adaptation strategies to address greenhouse gas emissions, such as carbon offset opportunities or renewable natural gas or renewable identification numbers (RIN) that track participation of renewable fuels.

Definitions

· Contractor means successful proposer awarded the contract.

· DVM means disabled Veteran-Owned Business.

· MBE means Minority business Enterprise.

· Proposer means a firm submitting a Proposal in response to this Request for Proposal 2024-UWSYS-00709-RFP.

· RFP means Request for Proposal.

· State means state of Wisconsin.

· University and UW both mean Universities of Wisconsin

· Pass/Fail means the required documentation has been properly completed and submitted with the proposal as requested.

· WBE Means Woman-Owned Business Enterprise.

· CCA means Campus Contract Administrator Calendar of Events/Time Table Listed below are specific and estimated dates and times of actions related to this Request for Proposal (RFP). The actions with specific dates must be completed as indicated unless otherwise changed by the University. In the event that the University finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing an addendum to this RFP. There may or may not be a formal notification issued for changes in the estimated dates and times.

EVENT DATE

Release RFP to Vendor July 8, 2024 Vendor written Specification & Requirement Questions to System July 26, 2024 Answer to Vendor Questions (Estimated): July 30, 2024 Proposals Due @ 2pm CST UWSA Office of Procurement August 5, 2024 Evaluation Team Proposal/Recommendation Meeting (Estimated) Early August, 2024 Oral Presentation (Tentative if deemed Necessary) Mid-August, 2024 Final Evaluation (Estimated) Week of August 26, 2024 Notification of Intent to Award Contract (Estimated) August 29, 2024 Dispute Process Time frame (Estimated) August 30, 2024 to September 5, 2024 Contract Award (Estimated) September 16, 2024 Start of Contract (Estimated) October 1, 2024 Fixed Offer Period All Proposals submitted to obtain Renewable Energy Consultants shall remain fixed and valid for acceptance for a one hundred twenty (120) day period starting on the proposal due date, August 5, 2024.

Procuring and Contracting Agency This Request for Proposal (RFP) is issued by the State of Wisconsin by the Universities of Wisconsin Administration Office Of Procurement, which is the sole point of contact for the State during the proposal evaluation process. The contract resulting from this RFP shall be between the State of Wisconsin, Board of Regents of the University of Wisconsin System hereafter referred to as the “University” and the successful proposer hereafter referred to as “Contractor” for the provision of contractual services according to the terms set forth herein. The person responsible for managing the procurement process is Bridget Bishop, Enterprise IT Procurement Manager, Universities of Wisconsin Administration Office of Procurement (UW).

Clarification and/or Revisions to the Specifications or Requirements Any questions concerning this RFP must be submitted with the ShopUW+ Sourcing Module on the Jaegger platform under the “Q&A Board” section on or before July 24, 2024. Do not email questions regarding this RFP to anyone at the University.

Vendors are expected to raise any questions or exceptions they have concerning the RFP DOCUMENT at this point in the RFP process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the vendor should notify UW of such error and request modification or clarification of the RFP.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, revisions/amendments and/or addendums will be provided to all recipients of this initial RFP.

Each proposal shall stipulate that it is predicated upon the requirements, terms, and conditions of this RFP and any supplements or revisions thereof.

If a proposer fails to notify the University prior to the Proposal due date of a known error in the Proposal (an error that reasonably should have been known to the Proposer) and a contract is awarded to that Proposer, the Proposer shall not be entitled to additional compensation or time by reason of the error or its correction.

Any contact with University employees concerning this RFP is prohibited, except as authorized by the RFP manager during the period from date of release of the RFP until the notice of intent to contract is released.

Reasonable Accommodation The Universities of Wisconsin Administration (UW) Office of Procurement will provide reasonable accommodations including the provision of informational material in an alternative format for qualified individuals with disabilities upon request. If you think you need accommodations at the vendor conference, contact UWSA Office of Procurement, Bridget Bishop, (608) 265-1074, bridget.bishop@wisconsin.edu.

Contract Term It is the intent of the University to commence the resulting contract on or about October 1, 2024.

The contract shall be effective on the date indicated on the contract and shall run for three (3) years through September 30, 2027 with three (3) automatic one (1) year renewal options. This contract shall automatically be extended into the next optional period unless either party notifies the other, in writing, ninety (90) calendar days prior to the expiration of the initial or succeeding contract terms.

The University may discontinue this contract, in whole or in part, without penalty at any time due to non-appropriation of funds.

VendorNet Registration The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state, including the Universities of Wisconsin. Anyone may access VendorNet on the Internet at:

http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state, including the Universities of Wisconsin. Vendors may use the same Web site address for inclusion on the bidders list for goods and services that the organization wants to sell to the state. Registration, which is free, guarantees the organization will receive an e-mail message each time a state agency, including any campus of the Universities of Wisconsin, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access may receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

Preparing and Submitting Proposal General Instructions In order to meet the current needs of the Universities of Wisconsin, the Proposal presented is to consist of Renewable Energy Consultants for Universities of Wisconsin for the contract term specified in this Request for Proposal document. The evaluation and selection of a contractor(s) and the contract will be based on the information submitted in the contractor’s proposal plus references and any required oral interviews. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a response.

NOTE: Elaborate proposals (e.g., expensive artwork), beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

Incurring Costs The University is not liable for any cost incurred by proposers in replying to this RFP.

Submitting the Proposal Proposers must submit an electronic original, marked as such, with all materials required for acceptance of their bid by the deadline shown on this Request for Proposal. Vendors must also submit one electronic copy with all proprietary information redacted from the Proposal Submittal. The copy must be clearly labeled and marked “Redacted Copy”.

Submission must be made to:

Universities of Wisconsin, Office of Procurement Attn: Bridget Bishop, UW Enterprise IT Procurement Manager Via the Jaegger platform (ShopUW+) as linked in the VendorNet bid posting.

All Proposals must be received by the Universities of Wisconsin Office of Procurement via the Jaegger platform (ShopUW+) prior to the stated due date of 2pm Central Time August 5, 2024. Proposals received after the 2pm Central Time August 5, 2024 due date will be considered late and will not be accepted as a legitimate bid.

The instructions for submitting a Request for Proposal submission are as follows:

Information for this solicitation can be found and responses MUST be entered online at:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin Proposals should be organized and presented in the order and by the number assigned in the RFP. Proposals must be organized with the following headings and subheadings. Each heading and subheading should be separated by tabs or otherwise clearly marked. The RFP sections which should be submitted or responded to are:

Cover Sheet (DOA-3261) The cover page DOA-3261 (found on page number 2 of this Request for Proposal (RFP) must be completed by the proposer and submitted with the proposal.

Section A, No. 3.0 Required Information DOA-3832 Bidder Required Form. This form includes Bidder Information, Bidder Contacts, Bidder References, Designation of Confidential and Proprietary Information, Bidder Agreement to Wisconsin’s Cooperative Purchasing Service, Bidder Identification (Includes willingness to comply to State of Wisconsin Terms, Conditions, and Specifications Requirements Name and Address (3.2) Reference List and Contact Information (3.3) Description of Claims or Law Suites (3.4) Written Agreement to Terms (3.5) Internal Accounting Program (3.6) Proposed Accounting Forms, Invoice Sample and Operating Statement (3.7) Personnel background and Social Security Checks (3.8) Company Information (3.8) Required Qualifications (3.10) Affidavit (3.11) Cost Proposal Form (3.12) Technical Services Program Specifications and Requirements (3.13) Personnel, Management and Staff (3.14)

Proposal Organization and Format Proposals should be a complete and concise description of the proposer’s ability to deliver materials, equipment, or services. Proposers should clarify whether they agree or take exception to each of the specifications. Proposals should be organized and presented in the order and by the number assigned in the RFP. Proposals must be organized with the headings and subheading as listed in the RFP. Any proposal submitted should provide a glossary of all abbreviations, acronyms, and technical terms used to describe the services or products proposed.

Response Glossary Any proposal submitted should provide a glossary of all abbreviations, acronyms and technical terms used to describe the services or products proposed. This glossary should be provided even if these terms are described or defined at their first use in the proposal response.

Multiple Proposals Multiple proposals from a Proposer will be permissible; however, each proposal must conform fully to the requirements for proposal submission. Each such proposal must be separately submitted and labeled as Proposal No. 1, Proposal No. 2, etc. on each page included in the response.

Proposed Contract for Renewable Energy Consultants The PROPOSED CONTRACT provides the terms and conditions the University expects to be in the contract between the University and the successful Proposer. Any changes to a proposed term or condition a proposer wishes the University to consider must be submitted with the proposal. The University, in its sole discretion, may modify any portion of this proposed contract.

Proprietary Information As the University is a state agency, any restrictions on the data contained within a proposal submitted must be clearly stated on the Confidential and Proprietary Section of DOA-3832 Bidder Required Form, Section D, Attachment No. 3. Proprietary information submitted will be handled in accordance with applicable State of Wisconsin law. It is the proposer’s responsibility to defend the determination in the event of an appeal or litigation. Data, documentation, and innovations contained in the proposal become the property of the University. Excessive designation of information as proprietary may result in disqualification of your Proposal.

Certification of Independent Price Determination By submitting this proposal, the proposer certifies and in the case of joint proposal, each party thereto certifies as to its own organization, that in connection with this RFP:

Independent Pricing and Board Rates The prices, guarantee and board rates in this proposal have been arrived at independently, without consultation, communication, or agreement with any competitor for the purpose of restricting competition.

Disclosures Unless otherwise required by law, the prices, guarantee and board rates, which have been quoted in this proposal have not been knowingly disclosed by the proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other proposer or to any competitor.

Restriction of Competition No attempt has been made or will be made by the proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Proposal Signatory Authority Responsibility: They the person in the proposer’s organization responsible within the organization for the decision as to the prices being offered herein and that they have not participated, and will not participate, in any action contrary to the University’s or the State of Wisconsin’s Terms and Conditions.

Agent Authorization: They are not the person in the proposer’s organization responsible within that organization for the decision as to the prices being offered herein, but that they have been authorized in writing to act as agent for the persons responsible for such decisions; and they have the authority to certify that such persons have not participated, and will not participate in any action contrary to the University’s or the State of Wisconsin’s Terms and Conditions and as their agent does hereby so certify; and they have not participated, and will not participate, in any action contrary to the University’s or the State of Wisconsin’s Terms and Conditions.

Required Information Proposals will first be reviewed to determine if required information is met. Failure to meet the required information requirements can result in the proposal being rejected. In the event that all proposers do not meet one or more of the required information requirements, the University reserves the right to continue the evaluation of the proposals and to select the proposal which most closely meets the requirements specified in this RFP.

The proposer’s response to this subsection must clearly demonstrate the capacity to handle the needs stated in this proposal in addition to the Proposer’s current workload. The University reserves the right to request supplementary information deemed pertinent to assure proposers competence, business organization, and financial resources are adequate to successfully perform services.

Proposers shall provide a written response to all required Proposer’s Information. Each response shall be numbered to coincide with the numbering below and presented in the sequence listed (even if the answer is simply yes or no). The Proposer’s Information should provide a straightforward, concise description of that which is required. Emphasis should be on completeness and clarity of content.

Omission, inaccuracy or misstatement may be sufficient cause for rejection of the proposal.

Proposer’s information is required even if it is currently on file at UW Procurement office with previous or current bids or proposals.

Provide on company letterhead a concise, detailed description of the following:

DOA-3832 Bidder Required Form Proposers are required to complete and submit DOA-3832 Bidder Required Form attached under Bidder Documents in the solicitation in the Jaegger platform.

Name and Address The proposer shall submit the name and address of the operating firm. Names of owners or principles of your Firm shall be included. If a corporation, provide date of incorporation and president’s name. If other than corporation or partnership, describe organization and name of principals. If an individual or partnership, provide date of organization and name and address of all partners (state whether general or limited partnership). Complete and return vendor Information form attached under Bidder Documents in the solicitation event. Describe any sub-contract relationship your firm intends to enter into in order to provide the services related to this contract. Please include all sub-contract agreements and contact information.

Reference List and Contact Information The proposer shall provide the name, address and phone number of contact person from at least three locations where you provide Renewable Energy consulting. Complete and Return DOA-3832 Bidder Required Form. The University will determine which, if any, references to contact to assess the quality of work performed and personnel assigned to the project. The results of the references will be provided to the review committee and used in reviewing the Proposal.

Description of Claims or Law Suits The proposer shall list and describe any claims or lawsuits that have been made against your company for non-performance or inadequate performance as a provider of Consulting Services or similar venue.

Written Agreement to Terms The proposer shall describe your firm’s willingness to agree to as written the terms and conditions specified in the proposed Contract for Renewable Energy Consultant services. Describe your firm’s approach to meeting these written terms and conditions. Complete and Return DOA-3832 Bidder Required Form Section D.

Company Information The Proposer shall provide a general history of the company and appropriate qualifications to provide the required Renewable Energy Consultant services.

Provide historical background and capabilities of your company with special emphasis on your ability or your licensee’s or other agent’s ability to provide Renewable Energy Consultant services.

Please demonstrate in writing your ability to deliver the requirements of the contract as documented in this Request for Proposal (RFP). The written response must clearly demonstrate the capacity to deliver the requirements of this RFP in addition to your current workload.

Required Qualifications, Experience & Specifications (700 Points) Industry Experience (325 Points)

Project Management Experience (275 Points)

Team Qualifications (150 Points)

Cost Proposal Form (250 points) The proposer must complete a Cost Proposal and submit a rate card for all levels of consultants.

Proposal Selection and Award Preliminary Evaluation and Review of Mandatory Qualifications The proposals will first be reviewed to determine if required information and mandatory qualifications are met. Failure to meet mandatory qualifications will result in rejection of the Proposal. In the event that all vendors do not meet one or more of the mandatory qualifications, the University reserves the right to continue the review of the proposals and to select the proposal that most closely meets the requirements specified in this proposal.

Each proposal shall be evaluated first on whether required mandatory qualification criteria are met on a pass/fail basis.

The qualifications criteria which the proposer must meet to be considered for an award are:

All proposers will at a minimum be required to meet all of the required qualifications noted in item 3 Numbers 3.1 through 3.8). The proposer will also be required to submit a written response to Item No. 3 (3.1 through 3.8. in entirety) and respond to and submit all required attachments. Once minimum requirements are met, accepted Proposals will be reviewed against the stated criteria.

Evaluation Committee All accepted proposals shall be evaluated by an evaluation team. Evaluation and selection of the contractor/contractors shall be based on the information submitted in the proposals. The team may review references, require oral presentations, and use the results in scoring the proposals. Proposals from certified Minority Business Enterprises may have points weighted by a factor of 1.00 to 1.5 to provide up to a five percent (5%) preference to these businesses. The evaluation committee’s scoring will be tabulated, and proposals ranked based on the numerical scores received. A proposer may not contact any member of a review committee except at the University’s direction.

Right to Reject, Waive and Negotiate Proposal The University reserves the right to accept or reject any and all proposals. The University reserves the right to waive information in the proposals and/or negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the University may negotiate a contract with the next highest scoring proposer.

Review Criteria All proposals shall be scored based on the Contractor’s response to this Request for Proposal: (Total Possible Points: 1,000) Cost Proposal (250 Points) Cost Proposal: To determine the point value awarded for financial cost proposal the following formula is used:

Lowest Total Financial Costs (Constant) (Board Rate and Meal Rate Costs Less Annual Guarantee) X 250 = Score Other Proposals (varies according to firm being scored) Point Award The lowest costs shall score 250 points.

Lowest Cost to Equal Constant Calculation of points awarded to subsequent firms will use the lowest costs proposed as a constant numerator and the total dollar amount of the firm being scored as the denominator. (This result will always be less than one). The result is then multiplied by 250 to total for the final cost score.

Note on Lowest Cost Proposal Note: The lowest Cost Proposal will not necessarily be awarded the contract.

Required Qualifications, Experience & Specifications (700 Points) Technical and service proposals will be evaluated and scored 0-700 points based on the requirements outlined in 3.7 Required Qualifications, Experience & Specifications in this RFP.

Award and Final Offer The University will compile the final scores (technical and cost) for each proposal. The award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer(s). Alternatively, the highest scoring proposer or proposers may be requested to submit final and best offers. If final and best offers are requested by the University and submitted by the vendor, they will be evaluated against the stated criteria, scored and ranked by the evaluation committee. The award then will be granted to the highest scoring proposer(s). However, a proposer should not expect that the University will request a final and best offer. The University may award a contract to one or more proposers that qualify.

Notification of Intent to award Contract All Vendors who respond to this Request for Proposal (RFP) will be notified in writing of the University’s intent to award the contract(s) as a result of this RFP.

After notification of the intent to award is made, and under the supervision of University staff, copies of proposals will be available for public inspection upon Open Records Request. An Executive Summary of the RFP can be obtained by contacting Bridget Bishop, Procurement Manager, at bridget.bishop@wisconsin.edu Executed Contract to Constitute Entire Agreement In the event of contract award, the contents of this PROPOSAL (including all attachments), PROPOSAL addenda and revisions, the proposal of the successful proposer, and additional terms agreed to, in writing, by the agency and the contractor shall become part of the contract. Failure of the successful Proposer to accept these as a contractual agreement may result in a cancellation of award.

Appeals Process Notices of intent to appeal and appeals must be delivered in writing via e-mail to the UW Director of Procurement. Proposers intending to appeal should make their reasons for the appeal as specific as possible and should identify specific statutes and Board of Regents policies that are alleged to have been violated.

For this RFP any written notice of intent to appeal the intent to award must be filed via e-mail with:

Brent Tilton, Director UW Administration Office of Procurement brent.tilton@wisconsin.edu and received in his office no later than five (5) business days after the notices of intent to award are issued. A copy of any notice of intent to appeal also should be e-mailed to bridget.bishop@wisconsin.edu Any written appeal must be received within ten (10) working days after the notice of intent to award is issued.

The decision of the UW Director of Procurement may be appealed to the UW Vice President for finance and Administration, currently Mr. Sean P. Nelson, sean.nelson@wisconsin.edu within five (5) working days of issuance, with copies of such appeal filed with brent.tilton@wisconsin.edu and bridget.bishop@wisconsin.edu. Any such appeal must allege a violation of a Wisconsin statute, a Board of Regents Policy, or a section of the Wisconsin Administrative Code.

image1.png