TERMS AND CONDITIONS.pdf

BPA 70Z08425QAA750200

TERMS AND CONDITIONS

The supplier agrees to the following terms and conditions of the subject Blanket Purchase Agreement (BPA) exclusively with the United States Coast Guard (USCG):

I. AUTHORITY

This BPA is entered into under the authority of 10 U.S.C. § 3204(a) implemented by Federal Acquisition Regulation (FAR) 6.302-1, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirement, and FAR 13.303, Blanket Purchase Agreements (BPAs).

II. DEFINITION

Per FAR 13.303-1(a) A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply.

III. DESCRIPTION OF AGREEMENT

The supplier shall furnish fuel, if and when, requested by the Contracting Officer. Types and quantities of fuel will be identified on individual Call Orders. The supplier shall provide the following types of fuel:

a) Vehicle Fuels Gasoline Diesel

b) Aviation Fuels

Jet A Jet A-1 Jet B

IV. PERIOD OF PERFORMANCE

The effective period of this BPA five (5) years from the date of award. .

Ordering Period 01 July 2025 through 30 June 2030

This BPA shall be reviewed, as a minimum, annually before the anniversary of its effective date.

V. BPA PRICING AND OBLIGATION OF FUNDS

a) This is an un-priced BPA. This BPA does not obligate any funds.

b) Funding will be obligated against individual Call Orders issued against the BPA.

The Government estimates, but does not guarantee, that the total of purchases utilizing this BPA will be $14,838,536.00. The Government is obligated only to the extent of authorized Calls Orders, made by authorized Contracting Officers which are placed against this BPA. The Government shall not be liable in any manner in the event that an unauthorized individual places a Call Order against the BPA. The Government is obligated only to the extent of authorized purchases actually made under this BPA.

VI. AUTHORIZED INDIVIDUALS FOR ISSUING CALL ORDERS

Any USCG LOGCOM Contracting Officer is authorized to place Call Orders against this BPA.

The dollar limitations per purchase for each LOGCOM Contracting Officer is identified on their warrant.

VII. PROCESS FOR ISSUING CALL ORDERS

a) A Request for Quote (RFQ) will be sent to the supplier for each intended Call Order. The supplier hereby agrees that the prices offered to the Government shall be equal to or lower than those charged to the public (standard customers), for similar items under regular circumstances. The supplier shall charge fair and reasonable prices for the items provided to the Government.

b) The Government will determine price fair and reasonable at the Call Order level before issuing individual Call Orders.

c) The prices quoted and determined fair and reasonable shall serve as the pricing for the Call Order; the invoiced prices shall not exceed these quoted amounts by more than +/- 10% to allow for market price fluctuation.

VIII. CALL ORDER LIMITATIONS

Individual Call Orders issued by an authorized Contracting Officer, shall not exceed $7,500,000.00.

IX. DELIVERY

The supplier shall provide fuel / on-demand access to refuel facilities within 24-hours of request.

The supplier shall coordinate with the Government for all fuel deliveries / on-demand access to refuel facilities. The Government shall facilitate the supplier’s entry into the delivery location and escort as required.

X. INSPECTION AND ACCEPTANCE

Inspection and acceptance will be in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

XI. DELIVERY TICKETS / SALES SLIPS

Unless otherwise agreed to, all deliveries under this BPA via Call Order must be accompanied by delivery tickets / sales slips and contain the following information at a minimum:

a) Name of Supplier

b) BPA Number

c) BPA Call Number

d) BPA Call Number Item Number

e) Date Fuel Delivered / Received

f) Type of Fuel Delivered / Received

g) Number of Gallons of Fuel Received

h) Cost Per Gallon for Fuel Received

i) Extension of Each Item (cost per gallon multiplied by number of gallons delivered / received equals total amount)

j) Name (printed and signature) and Date of Vendor’s Party Providing the Fuel

k) Name (printed and signature) and date of USCG’s Party Receiving the Fuel

XII. INVOICES

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

XIII. OFFICE RESPONSIBLE FOR ADMINSTRATION OF BPA

All correspondence pertaining to this BPA shall be addressed in writing via email to the administering Contract Specialist and Contracting Officer.

IX. DELIVERABLES

It is the Vendor’s responsibility to monitor and track Call Order limits to ensure they are not exceeded. The Vendor shall notify the Contracting Officer’s Representative (COR) in writing when 80% of the Call Order limit has been met.