SOW_Solicitation.pdf

STATEMENT OF WORK

FOR

PROCUREMENT OF FUEL (AVIATION, DIESEL, AND GASOLINE)

IN SUPPORT OF UNITED STATES COAST GUARD OPERATIONS BAHAMAS,

TURKS AND CAICOS

1.0 GENERAL

1.1 BACKGROUND

Coast Guard Air Station (CGAS) Clearwater deploys aircraft for Operations Bahamas, Turks and Caicos (OPBAT), a joint U.S. Drug Enforcement Agency (DEA), USCG, Bahamian Turks and Caicos anti-drug and migrant smuggling operation in the Bahamas. To support these operations, the United States Coast Guard (USCG) requires fuel support on Great Inagua Island, Bahamas for aircraft and vehicle fuel needs.

1.2 SCOPE

The contractor will be responsible for providing fuel in support of USCG aircraft and vehicles on Great lnagua Island, Bahamas. There is a 24/7/365 USCG presence on Great lnagua Island and having fuel support is essential to USCG operations.

1.3 APPLICABLE DOCUMENTS

The contractor shall adhere to the specifications, standards, and/or guidance outlined in the following publications in order to meet the requirements of this Statement of Work (SOW). The contractor shall reference the most current version of these publications. The Government will provide a copy of the referenced USCG Publication upon written request.

The National Fire Protection Association's (NFPA) fuel-handling handbook shall be used as a guide.

Compliance Documents

CGTO PG-85-00-170 (Series) Aviation Fuel Handling Procedures Process Guide

NFPA 407 Manual National Fire Protection Association, Standard for Aircraft Fuel Servicing

2.0 SPECIFIC REQUIREMENTS

The contractor shall maintain a minimum of 20K gallons of aviation fuel on-hand for use by USCG. The contractor shall provide on-demand access to refuel facilities within 24-hours of USCG’s request for fuel. If at any time this requirement cannot be met, the contractor shall notify the USCG Great Inagua Island Site Supervisor and CGAS Clearwater OPBAT Maintenance Officer when services will be unavailable and when those services will resume.

2.1 FUEL

The USCG will provide refueling vehicles to obtain all aviation fuels from contractor-provided fuel storage facilities.

The contractor shall deliver diesel and gasoline to Great Inagua Island USCG Aviation Facility where the contractor will pump the fuel into the USCG’s onsite diesel and gasoline reserve tanks.

2.2 FUEL SPECIFICATIONS

Only fuels meeting American Society for Testing and Material (ASTM) or military specifications are authorized for use by USCG aviation assets and will be the only fuels accepted in accordance with CGTO PG-85-00-170 (Series) Aviation Fuel Handling Procedures Process Guide.

The below USCG Aviation Fuel Comparison Table shows a comparison of the qualities of authorized USCG aviation fuel.

USCG Aviation Fuel Comparison Table

Type of Fuel Flash Point Freezing Point NATO Code Mil-Spec No Density

(API Gravity)

JP-4 Below 18 °C -58 °C F-40 MIL-DTL- 5624 45-57

JP-5 60 °C -46 °C F-44 MIL-DTL- 5624 36-48

JP-8 38 °C (min) -47 °C F-34 MIL-DTL- 83133 37-51

JET A 38 °C -40 °C F-34 ASTM-D1655 37-51

JET A-1 38 °C -47 °C F-35 ASTM-D1655 37-51

JET A-M 38 °C -40 °C F-24 ASTM-D1655 37-51

JET B -18 °C -58 °C N/A ASTM-D6615 45-56

The Contractor shall also provide Low Sulfur Diesel Fuel (<500PPM or better) and 87 Octane gasoline for vehicles.

2.3 AVIATION FUEL

The contractor shall provide aviation grade fuels, JP-5, JP-4, JP-8 (MIL-T-5624), or commercial equivalents. Jet A, Jet A-1, and Jet B (ASTM D-1655) shall be the primary type of aviation fuel provided.

2.3.1 Jet A

Jet A is a commercial grade of fuel that meets the specifications of ASTM-D1655. It is very similar to JP-5, except that it has a lower flash point of approximately 100 °F compared to the 140 °F flash point for JP-5. Jet A can be used as a replacement when JP-5 is not readily available.

2.3.2 Jet A-1

Jet A-1 is a commercial grade of fuel that meets the requirements of ASTM-D1655. It is very similar to JP-8 and has the same flash point and freezing point. Its NATO code is F-35. Jet A- 1 can be used as a replacement when JP-8 is not readily available.

2.3.3 Jet B

Jet B is a commercial grade of fuel that meets the requirements of ASTM-D1655. It is very similar to JP-4 and has the same flash point and freezing point. Jet B can be used as a replacement when JP-4 is not readily available. It does not have a NATO code number.

2.4 DIESEL AND GASOLINE

The contractor shall also provide Low Sulfur Diesel Fuel (<500PPM or better) and 87 Octane gasoline for vehicles.

3.0 TECHNICAL REQUIREMENTS

3.1 Compliance

Aircraft engine failure or poor performance can be caused by fuel contamination or by using an improper fuel. Prior to USCG fuel truck refueling evolutions, the contractor and USCG representatives shall complete a clear-and-bright test on the fuel prior to delivery or transfer.

The contractor shall have a fuel quality assurance program.

3.2 Operations

The contractor shall comply with host-nation environmental compliance regulations for storage and delivery of requested fuels provided.

The USCG Great Inagua Island Site Supervisor or designated representative at the USCG facility on Great Inagua Island will request services via telephone or email from the contractor’s point of contact.

The USCG Contracting Officer Representative (COR), who is not located on Grand Inagua Island, will be the only USCG official authorized to discuss outstanding tasks or questions with contractor personnel besides the Contracting Officer (KO).

3.3 Pre-Mishap and Salvage Plan

Firefighting capabilities, or response in accordance with host-nation standards, shall be designated by the contractor, whether locally provided by public services or within the contractor’s span of control. Within ten calendar (10) days of award, the contractor shall conduct an in-person briefing with USCG personnel, detailing their Pre-Mishap and Salvage Plan. The contractor shall maintain a Pre-Mishap and Salvage Plan on-site and will have it readily available to provide to Government personnel upon request.

During aviation refueling operations not conducted on the USCG facility, the contractor shall provide adequate fuel spill response in accordance with host-nation standards. For refueling operations conducted on the USCG facility, USCG personnel shall provide fuel spill response in accordance with CGTO PG-85-00-170-G.

3.4 Maintenance Requirements

The contractor shall adhere to the following requirements in accordance with CGTO PG-85-

00-170-G CH 7.

3.4.1 Settling

The contractor shall ensure that all aviation fuel settles in the storage tanks for at least 25-hours after delivery before USCG fuel trucks receive aviation fuels.

3.4.2 Flow Rate

The contractor shall ensure a flow rate is sufficient to pull water and other contaminants (56 Gallons Per Minute) out with the fuels prior to USCG fuel trucks receiving aviation fuels.

3.4.3 Recirculation

The contractor shall re-circulate all storage tanks through the filter separator at a minimum of once a week and additionally as necessary to ensure fuel quality for fueling operations.

4.0 POINTS OF CONTACT

4.1 Contractor Points of Contact

Morton Bahamas Limited Utility Clerk (Primary) (242) 453-0290 (Cell)

Morton Bahamas Limited Utility Clerk (Secondary) (242) 453-0091 (Cell)

4.2 USCG Point of Contacts

OPBAT Maintenance Officer (727) 423 1887 (Cell)

(727) 535-1437 Ext 1385 (Office)

OPBAT Maintenance Chief (727) 423-1892 (Cell)

(727) 535-1437 Ext 1466 (Office)

Great Inagua Island Site Supervisor (505) 810-1690 (Cell)

5.0 OTHER APPLICABLE CONDITIONS

5.1 TERMS AND DEFINITIONS

5.1.1 Contracting Officer

The KO is the only individual who can legally commit or obligate the Government for the expenditure of public funds. Administration of this requirement shall not be construed to authorize revision of the terms and conditions. Any such revisions shall be authorized by the KO via formal contracting action.

5.1.2 Contracting Officer’s Representative

The COR is a Government official, designated in writing by the KO, to act as an authorized representative for functions such as monitoring the technical effort being performed and contractor performance and reviewing invoices. The COR serves as the Government liaison with the contractor and is responsible for the administration of this contract. The COR is not authorized to change the scope of work or specifications stated within this SOW; commit or otherwise obligate the Government; or authorize any changes that impact price, schedule, period of performance, or other terms or conditions.

The KO will provide a copy of the COR Appointment Letter to the contractor within ten (10) business days of award. The KO will notify the contractor via electronic correspondence of any COR personnel changes within ten (10) business days of such changes.

5.2 ACRONYMS

ASTM American Society of Testing and Materials

CGAS Coast Guard Air Station

CGTO Coast Guard Technical Order

COR Contracting Officer’s Representative

DEA Drug Enforcement Agency

KO Contracting Officer

NATO North Atlantic Treaty Organization

NFPA National Fire Protection Association

OPBAT Operations Bahamas Turks and Caicos

SOW Statement of Work

USCG United States Coast Guard

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