Term_Agreement_for_Supply_of_Traffic_Signal_LED_Lights.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

TERM AGREEMENT FOR SUPPLY OF TRAFFIC SIGNAL LED

LIGHTS

RFB-14DPW-1788

Request For Bid #RFB-14DPW-1788 2

Title: Term Agreement for Supply of Traffic Signal LED Lights

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Technical Specifications or Scope of Services

6. Price Sheet

7. Attachments

Attachments:

B - Sample-Supply Agreement

Request For Bid #RFB-14DPW-1788 3

1. Introduction

1.1. Timeline

Release Project Date: July 10, 2026

Question Submission Deadline: July 21, 2026, 12:00pm

Response Submission Deadline: July 30, 2026, 10:00am

1.2. Summary

Buyer Kyle Willis

Buyer

Phone

(317) 327-4641

The City of Indianapolis and Marion County by and through the Department of Public Works

Department is seeking Bids for Term Agreement for Supply of Traffic Signal LED Lights. Bids are due not later than 10:00 am on Thursday, July 30, 2026.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

Request For Bid #RFB-14DPW-1788 4

I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions

Request For Bid #RFB-14DPW-1788 5 should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

Request For Bid #RFB-14DPW-1788 6

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Tuesday, July 21, 2026.

3.1. Term Contract for Supplies

1. This request is to establish one or more term contracts. No guaranteed minimum or maximum purchase quantities are either stated or implied. The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

2. The term of the initial contract shall be one (1) year, effective from the date of the execution of this Agreement.

3.2. Quantities

The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid/quote; or it may split the award between two or more vendors, all to the advantage of the City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

https://procurement.opengov.com/portal/indy

Request For Bid #RFB-14DPW-1788 7

1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

4. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Delivery

Unless otherwise agreed to by the requesting location, delivery shall be within 30 calendar days after receipt of a valid order. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

3.9. Freight Terms

The City requests delivered pricing (FOB Destination, Freight Prepaid & Allowed) for this particular contract, and shipping charge should therefore be included in the vendor’s unit price. Additional charges including, but not limited to, fuel, delivery, residential, Bunker Adjustment Factor (BAF) surcharges will not be allowed. All items will be shipped and protected in transit per industry standards.

3.10. No Handling Charges

If, for any reason, the City rejects items supplied by the vendor, the City shall not be responsible for any shipping and handling, restocking, or similar charges incurred by the vendor.

3.11. Contract Termination

Request For Bid #RFB-14DPW-1788 8

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.12. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.13. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.14. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.15. Successors and Assigns

https://www.sam.gov/SAM/ https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-14DPW-1788 9

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.16. Bid Expenses

By submitting a response to this bid/quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid/quote process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.17. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.18. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.19. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

Request For Bid #RFB-14DPW-1788 10

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

3.20. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.21. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.22. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.23. Current Agreement

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

21739 Traffic Control Corp

3.24. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

http://Purchasing@indy.gov https://www.indy.gov/activity/find-bid-opportunities https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts

Request For Bid #RFB-14DPW-1788 11

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Nepotism.pdf

*Response required

6. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf

Request For Bid #RFB-14DPW-1788 12

☐ No

*Response required

7. Catalog Discounts *

Please submit your standard catalog/list pricing and indicate any percentage discounts off list price that will apply to the City. This pricing may be utilized for any additional items that may be required during the contract.

Current purchasing laws do not allow the City to enter into a “Cost Plus Percentage of Cost” type contract. Therefore, the City requests that all parts and materials be provided either at a specified discount from the Manufacturer’s Printed Price List or at actual cost. Proper documentation will be required.

Percentage Discount off MSRP (list price): _________________%

Listed in (name of) Manufacturer Catalog: __________________

*Response required

8. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid. Failure to submit the following may render the submitted bid non-responsive.

*Response required

9. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

10. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

11. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ELGY3VIX%2F20260710%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260710T120002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOz%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQC7OXAhHKsfRnbj72pPzeagJ64Q3gx8kZMq3YosNRfbVwIhAJS2ZejzHzW4AJn6lhrQg5O3SRn2puHGQ42Ia7IuFmCxKpUFCLX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxg9c4gwEkcMhwbwSwq6QRpwWesOpRCKxoZoE0GidbvSadfGNoFlnb7Ogipxq97a8iWOcY5lcPrlvd9NLk4Qya%2FEZDD7PD4oGGz6f7KFJACQxYb5qVIl%2F0%2B3Pnne%2B3sqtQRN%2Bg074wfdHHx8N8SneXgKxDpvVLSyMZrg1QNE6JjNjMtX%2BKzyHhGyytnSrcEgIZqUmOw7GlnAjXMjMsa8Q5KAfiIHIuGlCP6JZon%2Fc5hgsnXfMkm3gGwwFPNwMZ2very8LlQk5aIARkCAtFtAsU%2BONlda6%2Fuz%2FziI6lNyYpWg3Q5rKAEGdwQ9Apsh6TjC%2BXTsnSU8Y%2BHpZzQv58Q10qSoX6T7j9Ut3HxiiRk3lB69nT7zJ%2F0cYeOxgvgo6f%2BuKgHMURQqjVO6MggQ4r%2FCqFfbO5FSqxrMT%2BLa8ydTqpfyNxpc%2BviOeXryTmIyhuhAuB97zUbX8Y9XgVtxl%2F7fM8KBmb%2Fbc2g2NNDQNT4ixxiqKQ5vGrpAo%2FTBxke0cQcgaaycOXx0uJiREJV9BOjnqLF6zbOpKoJxmuctgL0bzXB5zK8tEOJD%2BfdZQtkOvkyXWd7EJOW1mdCw7SzxOTrd3CCkI%2Fji6iz5D%2B6HyBYIYOOf%2Fd2UYCvkX1shWjmHGS6peEZQCtefGNABUnzd%2BU2IBcTc7WxKgnl8pbhMYWk2j32mzoboKNrb8A3gqfIiU6XfYKBULh4IXdU1MhYU9nVBsGeUwi7%2FRHXmAU%2B4tylwwnKF9dqa%2Bc7vJHpWl6pPYSD2eJO6EZdP%2BRlXkH5t2Jdt4G6KWl7L%2Bcn04SqDvIObHgDTr5itvWVijbV%2F6d8297deOI2TYEp4HHnbDDytMPSBjqYAURRb%2BtskKm%2FBs71B1kKvrWqJX5e3vJHonog1FF%2BqF2ue%2FIErHy8wB65vGyYU%2FX%2B1rWiRhwlnps9IIxG%2BvzHFIwMPfGnrxQI9moUwgp2DFvudFlYcfANUSAtPiRVRFKphXALcMO1vre0ZAiyVLfSWBm94Rnra%2FWqhbPHU6tWlrYlN994qx%2FPmI9nvBg7CQA35GbT%2FgBC8oC3&X-Amz-Signature=76ed52f38a2ba07adbca36804b10d74e244c0719c2d6117d1c795414fe3fbd4a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-14DPW-1788 13

*Response required

12. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

13. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required

14. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Technical Specifications or Scope of Services

5.1. Technical Specifications

Download, fill out, and return with bid packet.

A. Specifications for 8 inch, 12inch, and Transit LED Traffic Signal Ball Lamps and Arrows

ITEM ITEM DESCRIPTION COMPLIANCE

Check Yes or No

A. The minimum requirements for the LED traffic signal retrofit modules to be provided shall be in accordance with the current version of

Institute of Transportation Engineers (ITE) purchase specification for

Vehicle Traffic Control Signal Heads - Light Emitting Diode (LED)

Circular Signal Supplement for ball indications and the current version of Institute of Transportation Engineers (ITE) purchase specification for Vehicle Traffic Control Signal Heads – Light Emitting

Diode (LED) for Vehicle Arrow Traffic Signal Supplement including

Omni directional portion.

Yes_____No_____

B. A Certificate of Compliance of the above specifications shall accompany each shipment and will require serial numbers of modules covered by certificate.

Request For Bid #RFB-14DPW-1788 14

C. A copy of the lab test report from a reputable independent laboratory

(e.g. Intertek) showing the light intensity values at each ITE specified distribution test point for each module supplied shall be included with the bid.

D. LED modules shall be rated for 100,000 or more hours of operation at the specified voltage and operating temperature.

E. The LED traffic signal lamp unit shall be designed as a retrofit replacement for existing signal lamps, which will not require any special tools for installation, the twelve (12) inch retrofit replacement

LED traffic signal lamp unit shall fit into existing traffic signal housings without modifications.

F. Installation of a retrofit LED traffic signal module into existing signal housing shall only require removal of the existing lens, reflector, and incandescent lamp, fitting of the new unit securely in the housing door, and connecting to existing electrical wiring or terminal block by means of simple quick, tan, or spade connectors.

G. If proper orientation of the LED ball unit is required for optimum performance, prominent and permanent directional marking(s), that is an “UP arrow,” or “TOP” for correct indexing and orientation shall exist on the unit.

H. The manufacturer’s name, serial number, manufacture date and all other necessary identification for manufacturer’s warranty replacement shall be permanently marked on the backside of the

LED traffic signal lamp unit.

I. The LED traffic signal lamp unit shall be a single, self-contained device, not requiring on-site assembly for installation into existing traffic signal housing.

J. The LED traffic signal lamp unit shall be operationally compatible with TS1and TS2 controllers, conflict monitors and malfunction management units currently used by the City.

K. The LED shall be completely sealed to prevent any moisture or humidity damage to the unit.

L. Each LED Model shall be provided with the following documentation:

Complete and accurate schematic, component layout and parts list for power supply, installation wiring guide, contact name, address, and telephone number for the representative, manufacturer, or distributor for warranty repair.

Request For Bid #RFB-14DPW-1788 15

M. For each Model submitted, the manufacturer name, brand and model number of LEDs used shall be provided, along with the LED manufacturer’s recommended drive current and light output vs. time degradation curves.

N. The LED traffic signal lamp unit shall be warranted against any failure due to workmanship, material defects or intensity within the first sixty (60) months of field operation. The LED signal shall meet or exceed minimum luminous intensity values per the applicable ITE specifications (see “A.”) during the first sixty (60) months of field operation.

O. The LED traffic signal lamp offered shall be in compliance with the

Energy Policy Act of 2005.

P. The City may perform random sample testing on all shipments. Random sample testing will be completed within thirty

(30) days after delivery.

B. Specifications Checklist for LED Vehicle Traffic Signal Modules

I. This specification checklist is based upon specific requirements set out in the current version of

Vehicle Traffic Control Signal Heads (VTCSH) – Light Emitting Diode (LED) Circular Signal

Supplement published by the Institute of Transportation Engineers.

II. LED signal modules are required to meet all the specifications and requirements set out in the above-referenced document. This checklist is in no way meant to replace the ITE specifications or to relieve the manufacturer from meeting all requirements, unless otherwise specified.

III. Substantiating documentation, when required, shall be supplied from Intertek Testing Services

Laboratory. This will ensure that all modules are measured on the same equipment, and reported in the same format.

IV. Substantiation – Contractor shall indicate whether the product supplied complies with the related requirement or standard. Contractor shall also provide any additional substantiation including, but not limited to, the documents indicated in the below-listed chart.

Section Requirements - Institute of Transportation Engineers

(ITE) 2005 purchase specification for Vehicle Traffic

Control Signal Heads - Light Emitting Diode (LED)

Circular Signal Supplement for ball indications (current version)

Compliance Circle Yes or No

Substantiation

Physical & Mechanical Requirements – Summary

V. Stand-alone units shall fit into VTCSH approved traffic signal housings without modification to the housing.

Yes / No

Request For Bid #RFB-14DPW-1788 16

VI. Installation of LED modules shall not require special tooling and shall connect directly to the existing electrical wiring system.

Yes / No

F. General Configuration of LED Vehicle Arrow Traffic Signal Icon

Request For Bid #RFB-14DPW-1788 17

G. 12” LED Transit Signal

6. Price Sheet

All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

Request For Bid #RFB-14DPW-1788 18

Line Item Description Estimated

Quantity

Bulbs per

Year

Unit of

Measure Unit Cost Total No Bid

1 TRAFFIC LED

SIGNAL RETROFIT

MODEL FOR 12"

HEAD RED

175 ea

2 TRAFFIC LED

SIGNAL RETROFIT

MODEL FOR 12"

HEAD YELLOW

175 ea

3 TRAFFIC LED

SIGNAL RETROFIT

MODEL FOR 12"

GREEN

175 ea

4 TRAFFIC LED

SIGNAL RETROFIT

MODEL FOR 12"

ARROW GREEN

175 ea

5 TRAFFIC LED

SIGNAL RETROFIT

MODEL FOR 12"

ARROW RED

175 ea

6 TRAFFIC LED

SIGNAL RETROFIT

MODELFOR 12"

ARROW YELLOW

175 ea

7 8" BICYCLE LED

TRAFFIC MODULE

RED

10 ea

8 8" BICYCLE LED

TRAFFIC MODULE

YELLOW

10 ea

9 8" BICYCLE LED

TRAFFIC MODULE

GREEN

10 ea

10 12" BICYCLE LED

TRAFFIC MODULE

RED

10 ea

Request For Bid #RFB-14DPW-1788 19

Line Item Description Estimated

Quantity

Bulbs per

Year

Unit of

Measure Unit Cost Total No Bid

11 12" BICYCLE LED

TRAFFIC MODULE

YELLOW

10 ea

12 12" BICYCLE LED

TRAFFIC MODULE

GREEN

10 ea

13 12" TRANSIT

SIGNAL LED

100 ea

TOTAL

6. Price Sheet