For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

TERM AGREEMENT FOR PURCHASE OF AMMUNITION FOR

LAW ENFORCEMENT AND RELATED AGENCIES

RFB-11EAL-225

Request For Bid #RFB-11EAL-225 2

Title: Term agreement for purchase of Ammunition for Law Enforcement and Related Agencies

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Technical Specifications

6. Price Sheet

7. Attachments

Attachments:

B - Sample-Supply Agreement

Request For Bid #RFB-11EAL-225 3

1. Introduction

1.1. Timeline

Release Project Date: September 11, 2026

Question Submission Deadline: September 22, 2026, 12:00pm

Response Submission Deadline: October 1, 2026, 10:00am

1.2. Summary

Buyer Jeff Eichelberger

Buyer

Phone

(317) 327-4976

The City of Indianapolis and Marion County by and through the Purchasing Division Department is seeking Bids for Term agreement for purchase of Ammunition for Law Enforcement and Related

Agencies. Bids are due no later than 10:00 am on Thursday, October 1, 2026.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

Request For Bid #RFB-11EAL-225 4

I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions

Request For Bid #RFB-11EAL-225 5 should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

Request For Bid #RFB-11EAL-225 6

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Tuesday, September 22, 2026.

3.1. General Description for Term Agreement

1. Vendors are invited to bid unit prices on a term agreement for Term agreement for purchase of

Ammunition for Law Enforcement and Related Agencies to be furnished and delivered to City of Indianapolis Law Enforcement and Law Enforcement Related Agencies including; the

Indianapolis Metropolitan Police Department (IMPD) and the Marion County Sheriff’s Office

(MCSO) in Marion County, IN in Marion County, IN. Other departments and agencies of the

City may also utilize this contract.

2. A Pre-bid Conference will be held on NO VALUE at NO VALUE Eastern Time at NO VALUE.

Vendors will be given the opportunity to ask questions, receive clarification, or simply obtain a greater understanding of the bid prior to submission.

3. NOTE: Any related addenda to this bid, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with their bid. Failure to acknowledge the addenda may cause a bid to be determined as non-responsive for review purposes.

3.2. Term Contract for Supplies

1. This request is to establish one or more term contracts. No guaranteed minimum or maximum purchase quantities are either stated or implied. The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

2. The term of the initial contract shall be one (1) year, effective from the date of the execution of this Agreement.

3.3. Quantities

The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

3.4. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid/quote; or it may split the award between two or more vendors, all to the advantage of the City. For purposes of evaluation, a split between two or more vendors will not be considered to

Request For Bid #RFB-11EAL-225 7 be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.5. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.6. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.7. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.8. Specifications

1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

4. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.9. Delivery

Request For Bid #RFB-11EAL-225 8

Unless otherwise agreed to by the requesting location, delivery shall be within six (6) months calendar days after receipt of a valid order. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

A. Ammunition may be shipped to various Indianapolis / Marion County Agency locations. These locations will be identified by purchase order and ship-to address.

B. Notice: Special delivery policies/instructions may include but are not limited to:

I. 24-hour pre-delivery notification.

II. The Vendor or their delivery agent must provide and operate all necessary tools and equipment

(i.e. forklifts, lift gates, pallet jacks, etc.) to deliver items to an interior location.

III. For all deliveries to the IMPD, Firearms Training Section, 5820 North High School Rd., Indianapolis, IN 46254: The delivery truck shall have a lift type gate for removal of ammunition orders from the truck.

I. For all deliveries to MCSO Training Academy, 901 N. Post Road, Indianapolis, IN 46219.

The delivery truck shall have a lift type gate for removal of ammunition orders from the truck.

Note: If no truck with a lift gate is provided for offloading ammunition the entire shipment will be returned at the vendor’s expense. (No Exceptions)

3.10. Freight Terms

The City requests delivered pricing (FOB Destination, Freight Prepaid & Allowed) for this particular contract, and shipping charge should therefore be included in the vendor’s unit price. Additional charges including, but not limited to, fuel, delivery, residential, Bunker Adjustment Factor (BAF) surcharges will not be allowed. All items will be shipped and protected in transit per industry standards.

3.11. No Handling Charges

If, for any reason, the City rejects items supplied by the vendor, the City shall not be responsible for any shipping and handling, restocking, or similar charges incurred by the vendor.

3.12. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.13. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

Request For Bid #RFB-11EAL-225 9

3.14. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.15. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.16. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.17. Bid Expenses

By submitting a response to this bid/quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid/quote process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

https://www.sam.gov/SAM/ https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-11EAL-225 10

3.18. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.19. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.20. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

3.21. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is http://Purchasing@indy.gov

Request For Bid #RFB-11EAL-225 11 part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.22. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.23. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.24. Current Agreement

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

21870 KIESLER POLICE SUPPLY INC

21883 RAY O’HERRON CO INC

21905 ACME SPORTS INC

3.25. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

3.26. Samples and Testing

A. Upon City’s request, including cases of a proposed substitution by the Vendor, a sample of the product in its original, unopened container showing lot number and manufactured date may be required prior to award at no charge to the City. If requested, the vendor samples shall include 200 rounds (100 each from separate lots or different manufactured dates) of each type of ammunition.

B. Agencies may or may not entertain the award of substitute brands. (Please see Price Sheet for more information.) As indicated above, ammunition samples will be furnished only upon the https://www.indy.gov/activity/find-bid-opportunities https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts

Request For Bid #RFB-11EAL-225 12 request of IMPD or MCSO. Do not send samples with the bid, but rather to the addresses below if required:

Indianapolis Metropolitan Police Department

Firearms Training Unit Armory

5820 North High School Rd.

Indianapolis, IN 46254

Marion County Sheriff’s Training Academy

901 North Post Road.

Indianapolis, IN 46219

C. Samples shall be sent within seven (7) business days of a written notice. Undischarged and discharged samples shall be returned to the vendor at the vendor’s expense if they are not selected for award. The vendor shall arrange for the proper shipment under all applicable laws for return of any samples provided. All samples furnished by awarded vendors will be held by the City to denote the type and quality of the ammunition to be provided.

D. Approval for any substitute items for the IMPD will be provided only after ample testing has been performed to successfully demonstrate equality. Approval of a substitution does not guarantee award. Unless the vendor clearly indicates on the bid that substitutes will be supplied, the City will assume that the reference brand/model will be provided.

E. No changes in the brand or model number of an item will be allowed during the contract period without the prior written consent of the buyer and/or agency. The City may allow new substitutes only if specification, testing, and compliance can be confirmed and all affected agencies are willing to accept substitutes. All proposed new substitutes shall be subject to the sampling requirements herein.

F. Ammunition supplied upon award of this bid shall be tested randomly by the Firearms Training Unit of IMPD or the MCSO testing facility. Any ammunition that is found to be substandard by the City will be returned in its entirety (minus any tested ammunition) for refund, or replaced at the Agency’s option and at no charge to the City.

3.27. Substitutions During the Term of the Agreement

A. During the term of the agreement, awarded vendor(s) shall not substitute any ammunition mentioned herein without providing the following:

I. Sixty calendar day (60) notice in writing to the City of any proposed substitute to the ammunition specified.

II. Any proposed substitute shall be subject to the testing and evaluation of the City in accordance with Section 25, Samples and Testing.

III. The awarded vendor(s) receive written permission from the City that samples have been tested, verified as appropriate for use, and permission has been granted by the City to substitute.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

Request For Bid #RFB-11EAL-225 13

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Nepotism.pdf

*Response required

6. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes

☐ No

*Response required

7. Catalog Discounts * https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf

Request For Bid #RFB-11EAL-225 14

Please submit your standard catalog/list pricing and indicate any percentage discounts off list price that will apply to the City. This pricing may be utilized for any additional items that may be required during the contract.

Current purchasing laws do not allow the City to enter into a “Cost Plus Percentage of Cost” type contract. Therefore, the City requests that all parts and materials be provided either at a specified discount from the Manufacturer’s Printed Price List or at actual cost. Proper documentation will be required.

Percentage Discount off MSRP (list price): _________________%

Listed in (name of) Manufacturer Catalog: __________________

*Response required

8. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid. Failure to submit the following may render the submitted bid non-responsive.

*Response required

9. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

10. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

11. Extended Price Sheet

11.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LUUC2XCF%2F20260923%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260923T130705Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQC7LH%2BSMj54dGeiCMbT1ls6ZbuEEUoM%2F2x%2FKNB59Nzu4AIgXYxJf2LwJ6kOKr7Az5dzbQY5M%2Bw809VpYX1Lpz4T1YAqlQUIvf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDMIdsAscdo%2FuLF2vEirpBImrFi%2BrGbi6W40vmREgKyiuMgRTIcUsf3iJipXTh32xXhBUBhIt%2FYoovvSlm%2BxSBTXqEk8qr9VQE3YHveoisWe2mTcbX56dmarvQf63%2F2zvpINP9phR25u7xMjijEU1dI4zf8KtCJ5uTwRRBqZpkJfeTOJXpRYv0sczys28lUVl71qNeffaZZdNWlNghEIg7gg7n%2B%2B9smyYyBRoTMgYk7Az9z52DoyUiIZlDyY6jEuh4qAAeJb3E6nuo%2FOZQWJdI9TD%2FEUC2z4vXxP0y6rjhuDTLkqmxrxlwuOyauN%2BuAaYW9vr8LWgebEn1jjIf07Nj%2B0pUvLh%2Ba48yFZyrm2wt0R%2B1tRgGyG4%2FjlqDizLXB43sJYY37oi3pNZnGMgo16C8fD1%2BU%2BlGyoAJKYwTljHTLUHyadB3rbt791Ox6T77KoF1PvVSW%2FuRLjoUTnuN%2BCm95rN32mTxx5yA97geeewCV%2BY9fAjmsVHo%2BWo8kHDo%2Bx27xx%2B2MWHlNPfS1Qlc9lAL5is9ne451zjGewGCnB0Yaygc4sVQWlIZC9K%2FHPggrHy34GlfWRbPAYeaF5CJVtLnBbxpNt2mGkvLdBuXVoEoSJ%2FiLZZWXrqC0HqbZGDaQWl1tvZqB9QXmseRrWO4E2ZXhHFbGF6B8LQUUYDIZEvOso%2BpMeTgrujypP2Bg1qg4xNlpXbHzAMFTBjLbfv%2BsNetdAOoJWv8ak5vZYXmGlAOlcI2wC49xLxtYsjsUhgi74yet6nGe%2Fk9OyrkNtUGUoK%2FHPQwjJ%2FF9OjgjVC4hdb0ndD65p1b2E8Cmy6z5VmAU2llNS17JGHh4IBMJGEz9UGOpkBneR5yhKBTTCOyxiqoEswncCQIbmkZE0gCfkz0JVCW6wxK9gqRk9QC2dfKovys96%2BgsQiBu3tsGXU51wUP02F8gqVC8icIjtC3fhSVOs5HpseScwPaSsi%2BxdFR9S6eUrwpIYDdaoE8aZz2IbHQrS%2BfPCYB40kCQBrTFIMX8uD7GOsIHoan%2BH9nbIQeIwKq76UpXhK60Ko%2FA0Z&X-Amz-Signature=aa9cfa39f1eb7cdaf8ea3104f71996868b835c7756769a991dfcfb23cf1a17e1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-11EAL-225 15

11.2. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

11.3. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required

11.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Technical Specifications

5.1. Technical Specifications

A. All ammunition must be new “factory standard”. No reloads or reused cartridges will be accepted.

B. Brass Casings - All casings shall be factory new in virgin brass. Cases must be boxer primed and fully reloadable.

C. Shotgun Casings – All casings shall be factory new in 2 ¾” plastic with brass base. Cases must be boxer primed and fully reloadable.

D. Projectiles must produce a minimum of twelve (12) inches of penetration and reliable and consistent expansion when fired into ten percent (10%) ballistic gelatin prepared in accordance with IWBA

(International Wound Ballistics Association) protocol.

E. All cases shall have the case mouth and primer sealed (except 12-gauge shotgun which shall be crimped and completely sealed to prevent buffer leaking and primer sealed) against moisture and oils.

F. Propellant shall deliver consistent velocity; standard deviation not to exceed 20 feet per second in

20 shots, with minimal muzzle flash. Ammunition must be loaded on automated equipment, which utilizes a fail-safe powder check mechanism to insure no over or under charges.

Request For Bid #RFB-11EAL-225 16

G. After being produced, all ammunition must be inspected utilizing gauges that simulate minimum chamber dimensions in order to assure correct outside dimensions. All ammunition must be visually inspected for flaws that would not be detected through the gauging process.

H. Ammunition must function with complete reliability in firearms authorized or issued by the

Indianapolis Metropolitan Police Department, Marion County Sheriff’s Office, or other City

Agencies. Malfunction rate shall not exceed one (1) in one hundred thousand (100,000) rounds.

I. Ammunition supplied upon award of this bid will be tested randomly by the Firearms Training

Unit. Any ammunition which is found to be substandard in the opinion of the Firearms Training Unit will be returned for refund or replacement at the Department's option at no charge to the City agency.

J. Projectiles will be a minimum of a one-ounce (1oz.) lead or copper plated slug hollow point design.

(Shotgun)

K. Rifled slug ammunition shall produce a five (5) shot group not exceeding three inches (3") in diameter at fifty (50) yards from a 14.5 inch modified choke smooth bore barrel.

L. Buckshot ammunition must produce a one (1) shot pattern not exceeding eighteen inches (18") in diameter at twenty-five (25) yards from a 14.5 inch modified choke smooth bore barrel.

M. Rifle and Carbine ammunition must produce a ten (10) shot group not exceeding one and one-half inch (1 1/2") diameter at one hundred (100) yards. (also includes 5.7 x 28 mm)

N. Handgun ammunition must produce a ten (10) shot group not exceeding four inch (4") diameter at twenty-five (25) yards.

O. Blank ammunition shall contain smokeless powder but no solid projectile. The propellant powder used in modern ammunition should not be explosive, but rather a flammable solid that burns extremely rapidly, releasing a large volume of gas, commonly called "gunpowder."

6. Price Sheet

All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

1 Combined

Systems CTS, 7290-6 Flash Sound Device 36 ea

2 Combined

Systems CTS, 7290M Flash Sound Device 350 ea

3 Combined

Systems CTS - 2570 12-Gauge Door

Breaching Projectile 1,000 ea

Request For Bid #RFB-11EAL-225 17

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

4 Combined

Systems CTS 1337 Aerosol Grenade 200 ea

5 Combined

Systems CTS 6210-R Smoke Grenade, Red 100 ea

6 Combined

Systems CTS 5230B CS Grenade 200 ea

7 Combined

Systems CTS 8230 CS Grenade 200 ea

8 Combined

Systems 40mm Speedeheat CS long Range

#6182 100 ea

9 Combined

Systems 40mm Multi smoke #4213 150 ea

10 Combined

Systems 40mm Long Range Smoke #4210 150 ea

11 Combined

Systems for

IMPD

CTS – 2581 12-Gauge, Bean Bag

Impact 12,000 ea

12 Combined

Systems 40mm Liq Barr Proj CS item

#CTS4330

192 ea

13 Combined

Systems CTS 40mm Liq Barr Proj OC item

#CTS4340

288 ea

14 Combined

Systems 40mm Spnge, Smokeless, Spin

Stabilized, 3.9" item #CTS4557 300 ea

15 Combined

Systems OC-CS Vapor Grenade item

#CTS6343

100 ea

16 Defense

Technology

(DEF-TEC)

for MCSO

DEF-TEC 3027, 12-Gauge, drag stabilized bean-bag 210 ea

17 Combined

Systems CTS4557HV – 40MM Sponge, Smokeless, Spin Stabilized, High

Velocity, 4″ Long

350 ea

18 Defense

Technology

(DEF-TEC)

40mm OC Ferret Power (2290) 200 ea

19 Defense

Technology

(DEF-TEC)

40mm CS Ferret Power (2292) 200 ea

Request For Bid #RFB-11EAL-225 18

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

20 Defense

Technology

(DEF-TEC)

40mm exact Impact (6325) 100 ea

21 Defense

Technology

(DEF-TEC)

40mm exact Impact OC (6320) 100 ea

22 Defense

Technology

(DEF-TEC)

CS Pocket Tactical (1016) 75 ea

23 Defense

Technology

(DEF-TEC)

OC Pocket Tactical (1019) 100 ea

24 Defense

Technology

(DEF-TEC)

Triple Chaser CS (1026) 75 ea

25 Defense

Technology

(DEF-TEC)

Triple Chaser OC (1020) 50 ea

26 Defense

Technology

(DEF-TEC)

Triple Chaser SAF Smoke (1027) 75 ea

27 Defense

Technology

(DEF-TEC)

SAF Smoke White (1063) 50 ea

28 Defense

Technology

(DEF-TEC)

Flameless Tri Chamber SAF Smoke

(1033) 50 ea

29 Defense

Technology

(DEF-TEC)

Low Roll II DD NR Mini (8922) 100 ea

30 Defense

Technology

(DEF-TEC)

Training Kit (1697T-Kit 35) 6 ea

31 Defense

Technology

(DEF-TEC)

7001Cl 12grm CMD INIT 50 ea

32 Defense

Technology

(DEF-TEC)

Flameless Tri Chamber CS (1032) 50 ea

33 Defense

Technology

(DEF-TEC)

Flameless Tri Chamber OC (1020) 50 ea

Request For Bid #RFB-11EAL-225 19

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

34 Defense

Technology

(DEF-TEC)

Thermo Tubing 1000ft (150944) 6 ea

35 Defense

Technology

(DEF-TEC)

Thermo Tube Splicers (7023) (30pk) 10 ea

36 Defense

Technology

(DEF-TEC)

Staging Spikes (7030) 10 ea

37 Defense

Technology

(DEF-TEC)

7040 Initiator (pin flare) 6 ea

38 Defense

Technology

(DEF-TEC)

Gallon Pepper Fog Smoke 10 ea

39 Defense

Technology

(DEF-TEC)

Quart Pepper Fog Flush Mix 10 ea

40 Defense

Technology

(DEF-TEC)

Launcher Carry System Bag (1840) 6 ea

41 Federal P9HST3 9mm 124 grain HST +P, Duty Round 72,000 ea

42 Federal AE380-AP, .380, Training 5,000 ea

43 Federal AE9FP, 9mm 147 grain FMJ FP at approximately 1000 fps, Practice

Round

1,300,000 ea

44 Federal LEB127 LRS – Light Rifled Slug, Duty

Round 2,000 ea

45 Federal BC223NT5, 5.56, Ballistic, Clean 20,000 ea

46 Federal Lower recoil trap rounds: TG121 8, 12-gauge Target Load 1 ounce # 8 shot load at 1180 fps

20,000 ea

47 Federal T116, 8, 12-Gauge, or T115, 7.5, 12-

Gauge Target Loads 5,000 ea

48 Federal AE223 (223. Rem. 55 grain FMJ with crimped primer pocket and case mouth), Practice Round

325,000 ea

49 Federal GM300WM, 190gr 3,000 ea

Request For Bid #RFB-11EAL-225 20

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

50 Federal GM308M168, .308 Gold Medal, Match

BTHP, 168

10,000 ea

51 Federal LE308T1, .308 Tactical, 165 Grain 1,000 ea

52 Federal LE9T5, 9mm, Duty 100,000 ea

53 Federal 12 Ga Tru-Ball Low Recoil Rifled Slug

LEB127LRS

6,000 ea

54 Federal .357 Caliber, 158 Grain Hydroshock

P357HSI

1,000 ea

55 Federal LE13300, 12ga, 00 Duty 2,500 ea

56 Federal P45HST1 + P, Tactical, 230 Grain 2,000 ea

57 Federal LE223TI, .223, Duty 35,000 ea

58 Federal Ballistic lean RHT 9mm Luger 100 GR

Reduced Hazard Training, Non-Toxic

Frangible item #FEDEBC9NT3

4,000 ea

59 Federal 5.56mm 50 GR Semi-Jacketed

Frangible item #FEDEBC556NX1 4,000 ea

60 Force on

Force FF9B2 9mm Marker Blue 50,000 ea

61 Force on

Force FF556R1 5.56 Marker Red 25,000 ea

62 Force on

Force FF9NM2 9mm Non-Marking 10,000 ea

63 Force on

Force FF9BLK2 9mm Blank 10,000 ea

64 Hornaday Hornady T.A.P. (Tactical Application

Police) 60 Gr. .223 Cal.

2,000 ea

65 Hornaday 135gr +P 9mm, FlexLock, JHP 35,000 ea

66 International 42GRRTP 5.56 Lead-Free Frangible

10,000 ea

67 McMillan .50 BMG, Armor Piercing (AP), 696 grain 500 ea

68 Sabre Sabre Inert Training Rounds Inert

0.68 Caliber Projectile # SPINERT

5,000 ea

Request For Bid #RFB-11EAL-225 21

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

69 Sabre Sabre 1% MC + 4.0% Pava 0.68

Caliber Projectile #SPMCP 4,000 ea

70 Sabre Sabre 1% MC + 1% CS 0.68 Caliber

Projectile #SPMCCS 4,000 ea

71 Remington L38S11, 38 Special, Metal Case, 130

Grain 5,000 ea

72 Remington SP12RS, 12ga Slug 5,000 ea

73 Simunition FX, 9mm, Paintball (Color Requested on Purchase Order) 50,000 ea

74 Speer LE 24475 75gr Gold Dot 223 Rem, Duty Round 60,000 ea

75 Speer 53960 - 357 MAG 158 GR GDHP 1,000 ea

76 Speer .38 Caliber, 125 Grain, GDHP 53722 1,000 ea

77 Speer GOLD DOT G2 9MM, 147GR, JHP, 54226 13,000 ea

78 Speer 53921, .38 Special Duty, Gold Dot

Hollow Point 2,000 ea

79 UTM

(Ultimate

Training

Munitions)

9mm, MMR, 01-0976 15,000 ea

80 UTM

(Ultimate

Training

Munitions)

5.56mm, MMR, 01-0971 31,000 ea

81 Winchester XP12, 12ga, Blanks 5,000 ea

82 Winchester TRGTL128 (12-Gauge 1oz. #8 shot at approximately 1200 fps, Practice

Round)

75,000 ea

83 Winchester Q4170, .45 Automatic, 230 Grain, FMC

5,000 ea

84 Winchester 38SBLP, .38 Special, Blanks 7,000 ea

85 Winchester USA 223R1, .223 Rem., 55 Grain

FMJ

30,000 ea

86 Combined

Systems 4530 40MM Frangible Impact – CS

Powder 300 ea

Request For Bid #RFB-11EAL-225 22

Line Item Manufacturer Description Minimum

Shipping

Container

& Qty.

Estimated

Annual

Usage in

Rounds

Unit of

Measure Price Per

Round Total

87 Combined

Systems 4556 40MM Frangible Impact – OC 300 ea

88 Combined

Systems 6330 CS Vapor Grenade 50 ea

89 Federal American Eagle IRT AE9N1 500,000 ea

90 Federal American Eagle IRT AE9N2 500,000 ea

91 Defense

Technology

(DEF-TEC)

40mm Spede-Heat - Long Range

150yd – CS – (6182) 50 ea

92 Defense

Technology

(DEF-TEC)

Pocket Tactical Grenade Smoke

(1017) 75 ea

93 Defense

Technology

(DEF-TEC)

40mm Spede-Heat - Long Range

150yd – OC (6180) 50 ea

94 Defense

Technology

(DEF-TEC)

40mm SKAT Shell Multiple Projectile

Smoke (6173) 150 ea

95 Defense

Technology

(DEF-TEC)

Inert Training MK-9 Box HV Fogger

(5199F) 5 ea

96 Defense

Technology

(DEF-TEC)

OC/CS MK-9 HV Stream (56095) 50 ea

97 Defense

Technology

(DEF-TEC)

Fogger Grenade 1.3% (56854) 25 ea

98 Defense

Technology

(DEF-TEC)

40mm SKAT Shell Multiple Projectile

OC (6170)

50 ea

99 Defense

Technology

(DEF-TEC)

40mm SKAT Shell Multiple Projectile

CS (5172)

50 ea

100 Federal LE223T3 62 gr .223 Tactical Bonded 1,000 ea

101 Federal LE556T4 64 gr. 5.56x45 Bonded Soft

Point 1,000 ea

TOTAL

6. Price Sheet