Temporary_Ferry_Dock_Installation_–_North_Yacht_Basin.pdf

IFB- 25 - 309

TEMPORARY FERRY DOCK INSTALLATION – NORTH

YACHT BASIN

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: January 16, 2026

DEADLINE FOR QUESTIONS: February 10, 2026

RESPONSE DEADLINE: February 26, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Temporary Ferry Dock Installation – North Yacht Basin

I. Introduction

II. Solicitation Information

III. Vendor Questionnaire

IV. Scope of Work

V. Cost Proposal

VI. General Terms

VII. Special Terms: Construction $50k-$999,999

VIII. Insurance

Attachments:

A - USACOE Permit

B - Base Agreement

C - Public Construction Bond

#IFB- 25 - 309

Title: Temporary Ferry Dock Installation – North Yacht Basin

1. Introduction

1.1. Summary

Since 2016 the City has partnered to allow for waterborne transportation services provided between St.

Petersburg and Tampa through the Cross Bay Ferry. Early seasons of the service used the North Yacht

Basin as the location for dockage in St. Petersburg which was permitted by the U.S. Army Corps of

Engineers ("USACOE") through various approved permit modifications. Later seasons of the service used permanent dockage provided at Port St. Pete while efforts were underway to receive permits by the

USACOE for permanent dockage within the North Yacht Basin. The USACOE has now provided an approved permit and the City would be well-served to identify a temporary floating dock structure that could be used until the City is able to complete the design and construction of the permanent dockage.

The Cross Bay Ferry service is currently transitioning from turnkey contracted services led by

Hillsborough County to contracted services known as the Tampa Bay Ferry led by the Pinellas Suncoast

Transit Authority (PSTA). Operations under PSTA could resume as early as Spring 2026.

To support the resumption of the Ferry, the City is seeking the services of a contractor to provide and install a temporary floating dock structure. The City is considering purchasing the dock and a 4-foot by

50-foot gangway secured to the existing seawall that is consistent with the attached City approved permit from the USACOE.

Additional, optional services that could be provided later include annual service and maintenance of the dock.

1.2. Background

Through the former turnkey agreement and prior USACOE permit, a temporary floating dock had been installed to support the seasonal Cross Bay Ferry services. A 1,600 square foot floating dock accessible via a 300 square foot ramp secured to the seawall was installed and dismantled at the beginning and end of each ferry season beginning in 2016 and continuing to 2023 until service was moved to Port St. Pete.

1.3. Contact Information

Lawanda Barber Procurement Analyst One 4th Street North 5th Floor St. Petersburg, FL 33701 Email: lawanda.barber@stpete.org Phone: (727) 893-7030

Department:

Transportation & Parking

1.4. Timeline

*Timeline is subject to change

Solicitation Published January 16, 2026 mailto:lawanda.barber@stpete.org tel:(727)893-7030

Pre-Bid Meeting/ Site Visit (Mandatory) January 28, 2026, 8:30am

Agenda

North Yacht (Vinoy) Basin 375 Bayshore Drive NE St. Petersburg, FL 33701

Deadline for Questions February 10, 2026, 3:00pm

Deadline for Question Response February 17, 2026, 3:00pm

Deadline for Submittals February 26, 2026, 3:00pm https://government-project.s3.amazonaws.com/194401/4acc8c94-4724-4215-aecb-5b3841675081_Pre-Bid_Meeting_Agenda.pdf

2. Solicitation Information

2.1. Submission or Receipt of Bid

Bids will be received through the City’s online bidding system no later than 3:00 pm on Thursday, February 26, 2026.

2.2. Standard for Award

The City will award to one vendor by written notice to the lowest responsible and responsive Vendor.

2.3. Bid Evaluation

Bids will be unconditionally accepted without alteration or correction unless the Procurement Director permits the correction or withdrawal of inadvertently erroneous bids. Bids will be evaluated based on the requirements and specifications set forth in the scope.

2.4. Submittal Requirements

The following documents are required to be considered responsive:

• Complete Cost Proposal

• Reference Projects as described in the Scope of Work.

• Licenses as described in the Scope of Work.

• Bid Bond https://procurement.opengov.com/portal/stpete/projects/194401

3. Vendor Questionnaire

3.1. General Information

3.1.1. Is the Vendor registered with the Florida Department of State, Division of

Corporations (Sunbiz) in accordance with Florida Statute §607.1501?* ☐ Yes

☐ No

*Response required

3.1.2. Is the Vendor a City of St. Petersburg certified SBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.4. Address for Headquarters location.*

*Response required

3.1.5. Address of office providing service, if different than above.

3.1.6. Contact Information for Contact Person.*

This person must be capable of committing the company to an agreement with the City.

• Name

• Title

• Phone

• Email

*Response required

3.1.7. Description of nature of company’s business.*

*Response required

3.1.8. Year the Company was Founded.*

*Response required

3.1.9. Number of years company has operated under the current name.* mailto:osd@spete.org mailto:osd@spete.org

*Response required

3.1.10. Number of years company has been in the present business.* *Response required

3.1.11. Company’s bank of record.*

*Response required

3.1.12. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.1.13. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.1.14. The vendor acknowledges that it has read, understands and will comply with

Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year.* ☐ Please confirm

*Response required

3.1.15. The vendor acknowledges that its solicitation response is subject to Public

Records laws (Chapter 119, Florida Statutes).* ☐ Please confirm

*Response required

3.1.16. Will vendor allow other agencies to piggyback the contract if awarded?* ☐ Yes

☐ No

*Response required

3.1.17. The vendor hereby makes all certifications required by Florida Statute

§287.135 related to scrutinized companies.* ☐ Yes

☐ No

3.1.18. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? * ☐ Yes

☐ No

*Response required

3.1.19. If YES, please provide the disclosure(s) in accordance with the requirements of

Florida Statute §286.101 (3)(a).

3.1.20. The vendor certifies that it takes no exceptions to the terms and conditions of the solicitation.* ☐ Yes

☐ No

*Response required

3.1.21. If exceptions are taken, specify in space below.

3.1.22. Has the vendor identified any trade secrets or confidential information in its solicitation response?* ☐ Yes

☐ No

*Response required

3.1.23. If yes to the above question, please upload your redacted proposal here.

3.1.24. Will Vendor use PEO employees on this Project?*

☐ Yes

☐ No

*Response required

3.1.25. If to the above question, provide a copy of the PEO contract and number of employees on a PEO's payroll as of bid date.

Must provide number of full-time employees: construction and administrative

3.1.26. Does the Vendor have the necessary personnel, facilities, equipment, ability, experience, financial resources and special qualifications to perform work in a satisfactory manner within the time specified? * ☐ Yes

☐ No

*Response required

3.1.27. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. * ☐ Please confirm

3.2. Construction Contracts Questionnaire.

3.2.1. Has the Vendor ever defaulted on or failed to complete work awarded to it?* ☐ Yes

☐ No

*Response required

3.2.2. Is the Vendor currently in compliance with all applicable laws?* ☐ Yes

☐ No

*Response required

3.2.3. Has the Vendor received any citations from the Occupational Safety and

Health Administration (OSHA) in the last three years?* ☐ Yes

☐ No

*Response required

3.2.4. Has the Vendor had claims made against it alleging wage violations and/or discrimination in the last three years?* ☐ Yes

☐ No

*Response required

3.2.5. Is the Vendor involved in ongoing litigation, or are there any final judgments against the Bidder that have not been satisfied?* ☐ Yes

☐ No

*Response required

3.2.6. Does the Vendor provide a drug-free workplace?*

☐ Yes

☐ No

*Response required

3.2.7. Will the Vendor ensure that all employees who will work on the Project have completed or will complete the OSHA 10-hour training course prior to performing any work on the Project?* ☐ Yes

☐ No

3.2.8. Do you plan to utilize subcontractors on this project? If so, please complete the

Subcontractor Summary Sheet.* Please download the below documents, complete, and upload.

• Subcontractor_Summary_Sprea...

*Response required

3.2.9. Does the Vendor agree to comply with City, State and Federal guidelines pertaining to Stormwater, Erosion and Sedimentation? * ☐ Yes

☐ No

*Response required

3.3. Submittal Requirements

3.3.1. Upload a list of reference projects as described in Section 4.4 (D) of the Scope of Work.* *Response required

3.3.2. Please upload all licenses as described in Section 4.4 (H) of the Scope of

Work. * *Response required

3.3.3. A bid bond in the amount of 5% of the base bid is attached to your submittal.* Please download the below documents, complete, and upload.

• B-01._Bid_Bond_(00525848)_(...

*Response required

3.3.4. Provide a detailed schedule and/or timeline from notice to proceed to project installation by May 15, 2026.* *Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1274/039618d2-4534-4382-9eb0-fcb899a3aa4c_Subcontractor_Summary_Spreadsheet.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4EE37ZNKJ%2F20260116%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260116T215125Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDvKDS2gj2dLNsP0jdojwbPlbXRA7rFmswbFMoUy4YFOAIgA0w3LnCyGIILhT1zVAyGr777HAwuEZf5kMa%2BTWMEFjkqhQUIVhACGgw4OTIzNjQ2ODc2NzIiDKtTLK%2FQKGV7%2F%2FQhMCriBMa4288ft3l%2FANJ6NxY8p5u7OataOfz%2Fnl88DECtMBZjoZAj8EElnrg6mezZlaOh78JAmM6c6DG9OntUKj7cHoigDi7EAQ1Nn2DhcvqWtuq9H5847yWNk7PdkWo%2BDJx8saWuaQUnwgWGKbKBQ9NMXjEs5f%2Bfp9IVC39v8DUhpk2NKwPYbGtbPFjqu6sav58q0CFh6aCUjcsHrUBOTDMsb98huHBiPJARb0p3l%2FWJZ3uITLiDSxrG9vXdQ6RviV1lu5GfSzBfNZZsL9TVUtmgETlgmnMsMHws4h46En0tDPKM2%2FxY6aAqMVYma3xwYZFRiRMzUud61XnxP5yMV3RF6kk1RTrf6EjHVTNacyGG9OvpnQXUpG6T3khlnuLgOQ9en7COlf9%2BUFZl1yE2V6Qa%2Bdw7ztrH1mBKhRKO8vAPmsQS1nLJRuQp4GWrHN2qYJjEK%2BQCSxmk1HPdm79B1Zh%2F6%2FN3nfO77gyb2owy31rx%2F2FBhdXWsRes6L37x7XdJTZ%2BIcX5fLZfmugemTw9UHVrbgvFdLJiTYyxkphxXeToe3LbGoareylWBD6fsUQsIv6XHMn1EnQmddp%2F%2FjVXj2uXwBpOjvi0Clf8zmOQPsl72x6cZL7Vw2vUsZ1CvP2F3pNm%2BQjTAKXjylWVNfE7syoq%2FpVx%2Bs3JgbbSOm4iuVt5tqSHg0uxu%2Fs6Yrvqlmgro%2F5e9XRLnfPyi1C61GydFeaBIO7GQc3MDaA7QJdh1U%2FLVANY1xjPa5lYD92x%2FuFj3x76Iyu5hd98HMsfhnK8GMRasfG7%2BSrgahVPIxfGsElYnD1%2FHTIw28aqywY6mQHJxtPma83MMoT4WVZ4Sjrcm9Xl%2Bu4iZhBtDk00Glg0Dng6voA%2Bvuk0Pfwf8iwpIQEFwLPp8t4GyKzCG%2Fm1OqdAmKHTDj1bIDs0JYqqRX5HiIn%2BpG3slevDwE2TB0e0WsNuefIJuMMpOcgCajtYd7h92ZymV2feXyHF8KwD19p1w3qDlmqgvUZj7VmiH8CQxbGlhZXjv7My3hc%3D&X-Amz-Signature=b99cd794d06b7ba2b332d4064dd0824516b36a6c99a93d5f71412562eefdcd2c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Subcontractor_Summary_Spreadsheet.xlsx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/194401/208e2ae0-7af7-423f-861c-5eb4f5920520_B-01._Bid_Bond_%2800525848%29_%281%29_%283%29.docx

4. Scope of Work

4.1. Intent

The City of St. Petersburg is seeking responses from qualified vendors to provide, deliver, install, and include a one year manufacturer's & contractor's warranty on the new temporary floating dock structure, including a 4-foot by 50-foot gangway with handrail where the floating dock will be anchored to the substrate via five piles/spuds and the gangway will be secured to the existing seawall, all of which shall be consistent with the attached City approved permit from the USACOE.

The work described above is to be completed in accordance with the drawings and attachments affixed at the end of the USACOE permit instrument.

4.2. Contract Term

The initial term of agreement commences upon issuance of a notice to proceed and remains in effect until final completion of the new temporary floating dock structure, the expiration of all one-year manufacturer's & contractor's warranty periods, and the satisfactory completion of all warranty-related work.

4.3. Maximum Contract Completion Time

Time is of the essence for installation of the new temporary floating dock structure as Ferry services may resume as early as May 15, 2026. Accordingly, the schedule submitted by Contractor shall demonstrate the ability to install all components of the new temporary floating dock system by May 15, 2026.

4.4. Minimum Contractor Qualifications for Construction

At a minimum, Contractor must meet the following qualifications:

A. Have been in the business of providing dock infrastructure and construction services as described herein for a minimum of (3) three-years.

B. Have the ability to complete installation of temporary floating dock structure by May 15, 2026 upon receipt of a Notice to Proceed.

C. Have successfully installed a minimum of five (5) five temporary floating dock infrastructures of similar size and scope at a minimum of (5) five locations.

D. Have the ability to provide a list of five (5) references of similar size services and scope outlined herein. References must include:

1. Client name & description of the project and/or services that are of similar size and scope listed within this IFB;

2. Project dates (starting and ending);

3. Client's project manager name, e-mail address and telephone number.

E. Have the ability to obtain the minimum insurance requirements set forth in the base agreement .

F. Have the ability to provide a Public Construction Bond upon notification of award.

G. Have the ability to provide a Bid Bond in the amount of five percent (5%) of the Bid amount submitted.

H. Must currently posses one of the following licenses:

1. License shall include the classification, issuing government agency, contractor name to whom license is issued, license number and expiration date.

a. Florida State-Certified Marine Specialty Contractor License or;

b. Pinellas County Marine Specialty Contractor (C-35) License.

I. Have the appropriate permits, including but not limited to:

1. Pinellas County Water & Navigation's Docks/Dredge & Fill

Permit https://pinellas.gov/services/apply-for-a-docks-dredge-and-fill-permit/ and

2. The City of St. Petersburg's Building Department's Building Permits https://www.stpete.org/business/building_permitting/building_permits.php.

4.5. Contractor Responsibilities

At a minimum, Contractor shall provide and meet the following responsibilities:

1. Have access to or the ability to procure all materials and equipment required for the installation of the floating dock.

2. Provide a one-year manufacturer's & contractor's warranty on the new temporary floating dock structure to include the 4-foot by 50-foot gangway with handrail where the floating dock will be anchored to the substrate via five piles/spuds and the gangway will be secured to the existing seawall.

3. Provide a detailed schedule and/or timeline from notice to proceed to project installation by May

15, 2026. Time is of the essence and installation must be completed by May 15, 2026.

4. Provide a detailed schedule and description to include the frequency (i.e. monthly, quarterly, annually, etc.) and exact services to be completed for the maintenance of the floating dock structure for it's useful life.

5. Provide a single point of contact for the City.

6. Provide and meet the following deliverables of performance:

1. Milestones shall include the procurement of materials for the temporary dock, the beginning of construction, intermediary construction inspections, and the completion of construction.

2. Provide a functional temporary floating dock that meets the criteria specified by the attached

USACOE permit.

3. Provide a functional temporary floating dock designed to accommodate a 10' tidal surge in addition to mean high tide without exceeding the height of the spuds and the gangway/dock interaction must also be able to withstand a 10' tidal surge.

https://pinellas.gov/services/apply-for-a-docks-dredge-and-fill-permit/ https://www.stpete.org/business/building_permitting/building_permits.php

4. Provide reports demonstrating compliance with the attached USACOE permit.

4.6. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

A. City shall provide a point of contact (City Project Manager) to administer the Agreement.

B. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

C. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

5. Cost Proposal

COST PROPOSAL

Construction of Temporary Ferry Dock

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Delivery, Installation, & Warranty of one (1)

Temporary Floating

Dock and a 4-foot by

50-foot gangway w/handrail where floating dock will be anchored to the substrate via five (5)

18-inch diameter spuds and gangway secured to seawall.

1 EACH

TOTAL

6. General Terms

6.1. Vendor Registration

Vendor must register online with the City of St. Petersburg via their online sourcing system at https://procurement.opengov.com/signup and subscribe to City's Portal at https://procurement.opengov.com/portal/stpete for solicitation notifications. Prior to an award of an

Agreement resulting from this solicitation, Vendor shall be registered with the Florida Department of

State, Division of Corporations to do business within the State of Florida in accordance with Florida

Statute 607.1501.

6.2. Solicitation Review

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

6.3. Solicitation Response Preparation

Vendors are expected to examine this solicitation and all related documents. Failure to do so is at the

Vendor’s risk. Each vendor shall furnish the information required by this solicitation. Vendor(s) shall retain a copy of all documents for future reference. All solicitation responses must be submitted with the

Vendor’s legal name and by an officer or employee having the authority to bind the Vendor by his or her signature.

The City will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any solicitation response.

6.4. Questions

All questions must be submitted via City's online sourcing system's Question & Answer feature no later than 3:00 pm on Tuesday, February 10, 2026. Questions will be answered via City's online sourcing system no later than 3:00 pm on Tuesday, February 17, 2026. More complex questions may require a written addendum to the solicitation. Explanations or instructions will not materially alter this solicitation unless they are in writing. Oral explanations or instructions given before the award of an Agreement will not be binding. If necessary, a written addendum to this solicitation will be issued and posted on the

City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/194401 for download by Vendors.

6.5. Amendments

Any amendments issued for this solicitation will be posted as an addendum on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/194401 and notifications will be released to vendors who are following the project by clicking "Follow". Vendors must submit their responses to the most current version of the solicitation as amended, if applicable.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/stpete

6.6. Submission of Solicitation Responses

Solicitation responses will be received through the City’s online sourcing system. E-mail or in-person submittals will not be considered unless approved before the solicitation submission deadline by the

Procurement and Supply Management Director. Late proposals and modifications will not be considered;

however, solicitation responses may be modified online at any time prior to the submission deadline.

Failure to follow the instructions in this solicitation is cause for rejection of the submittal.

6.7. Mistakes in the Solicitation

Solicitation responses may be modified or withdrawn in the online application portal prior to the time and date set for the solicitation opening. Correction or withdrawal of solicitation responses after the solicitation opening because of an inadvertent non-judgmental mistake in the solicitation requires careful consideration to protect the integrity of the competitive solicitation process and to assure fairness. If the mistake is attributable to an error in judgment, the solicitation response may not be corrected. Solicitation response corrections or withdrawals by reason of non-judgmental mistakes are permissible but only to the extent they are not contrary to the interest of the City or the fair treatment of other vendors.

6.8. Information Designated a Trade Secret and/or Confidential and/or Proprietary

All solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. DO NOT LIST YOUR ENTIRE SOLICITATION RESPONSE AS TRADE

SECRET AND/OR CONFIDENTIAL. The City will not consider solicitation responses if the entire response is labeled a Trade Secret and/or Confidential and/or Proprietary.

If Vendor believes that its solicitation response contains information that is a trade secret (as defined by

Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure, then such information must be submitted in a separate electronic file and comply with the following requirements. In addition to submitting the information in a separate or electronic file, Vendor must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Vendor as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Vendor is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Vendor agrees to defend and indemnify the City, its employees, agents, and elected and appointed officials (“Indemnified Parties”) against any and all claims, demands, and actions (whether or not a lawsuit is commenced) arising out of or in connection with Vendor's designation of information as a trade secret and/or confidential and/or proprietary and to hold harmless the Indemnified Parties for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorney's fees (including those of the City Attorney’s office) incurred by the City by reason of any claim, demand, or action arising out of or related to the Vendor's designation of information as a trade secret and/or confidential and/or proprietary.

Failure to comply with the requirements above shall be deemed as a waiver by Vendor to claim that any information in its solicitation response is a trade secret and/or confidential and/or proprietary, regardless of whether such information is labeled trade secret and/or confidential and/or proprietary. Vendor acknowledges, understands, and agrees that all information in Vendor's solicitation response (not including information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section) will be disclosed, without any notice to Vendor, if a public records request is made for such information, and the City shall not be liable to Vendor for such disclosure.

Vendor acknowledges and understands that Vendor's proposal, including the information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section, will be distributed to the evaluation committee members, City staff, and City consultants to allow Vendor's entire solicitation response, including the information submitted in a separate electronic file, to be evaluated and considered for award of the Agreement. The entire contents of the Vendor's solicitation response, including the information submitted in a separate electronic file, may be discussed at meetings that are open to the public, subject to the requirements set forth in

Chapter 286, Florida Statutes.

6.9. Bonds

Vendors will need to furnish all bonds as indicated in the solicitation, if applicable.

6.10. Cash Discounts

When the City is entitled to a cash discount, the period of computations will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the Agreement, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies.

6.11. Award

The solicitation will be awarded based on the requirements outlined in the scope, the criteria or factors identified in the solicitation, and the standard for award for the solicitation. The City reserves the right to accept or reject any or all parts of the solicitation response, waive informalities, and request re-solicitations on the services or products outlined in the scope. The City reserves the right to award the

Agreement on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City unless otherwise specified.

Pursuant to Florida Statute sec. 287.05701, the City will not request documentation of a Vendor’s social, political, or ideological interests, consider such interests, or give preference to a vendor based on such interests.

6.12. Acceptance Period

Unless otherwise specified in this solicitation, the solicitation response may be held by the City for a period of ninety (90) days after the submission deadline and will continue in full effect and not be subject to withdrawal during that period until an Agreement has been executed with a Vendor. If no Agreement has been executed within the ninety-day period, any solicitation response may be withdrawn or nullified by either the City or the Vendor, or be deemed to be confirmed and extended in time for as long as permitted by the Vendor submitting each solicitation response.

6.13. Right to Reject

Vendors must comply with all the terms of the solicitation, all applicable provisions of the City of St.

Petersburg City Code, and all applicable federal and state laws. The City may reject any solicitation response that does not comply with all material and substantive terms, conditions, and performance requirements of the solicitation.

The City may waive minor informalities that (i) do not affect responsiveness; (ii) are merely matter of form or format; (iii) do not change the relative standing or otherwise prejudice other vendors; (iv) do not change the meaning or scope of the solicitation; (v) are trivial, negligible or immaterial in nature; (v) do not effect a material change in the work; or (vi) do not constitute a substantial exclusion or modification of a requirement or provision in the solicitation.

6.14. Vendor Complaints

All complaints or grievances should be first submitted in writing to the Procurement & Supply

Management Director, by email at Stephanie.Scarbrough@stpete.org or by mail to P. O. Box 2842, St.

Petersburg, FL 33731 who will promptly investigate the validity of the complaint and present the findings in writing to the person who submitted the complaint.

6.15. Protest

(a) All protests related to a solicitation or award must be first submitted in writing to the POD no later than seven

(7) days preceding the date of the City Council meeting approving the contract, or no later than seven (7) calendar days following the selection of the successful bidder if the contract does not require City Council approval.

(b) The POD will consider the protest if it is timely filed and contains the following:

(1) Sufficient information to identify the solicitation or award that is the subject of the protest;

(2) The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive or legally flawed;

(3) Evidence or supporting documentation that supports the grounds on which the protest is based; and

(4) The relief sought.

(c) If the protest meets the requirements of subsection (b) of this section, the POD will investigate the validity of the protest and present the findings in writing to the person or entity that submitted the protest. Otherwise, the

POD will promptly notify the person or entity that submitted the protest that the protest is untimely or that the protest failed to meet the requirements of subsection (b) of this section and give the reasons for the failure.

(d) If the person or entity is dissatisfied with the POD’s response, the person or entity may then make an appeal to the City Administrator, who will hear the appeal. The City may not establish appellate jurisdiction of the courts; however, if allowed by the Florida Rules of Appellate Procedure or other rule or judicial decision, the decision from the City Administrator is the final decision of the City and may be subject to judicial review in the manner provided by law.

6.16. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not (i) submit a solicitation response on an Agreement to provide any goods or services to a public entity, (ii) submit a solicitation response on an Agreement with a public entity for the construction or repair of a public building or public work, (iii) submit a solicitation response for leases of mailto:stephanie.swinson@stpete.org real property to a public entity, (iv) be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an Agreement with any public entity, or (v) transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

6.17. Nondiscrimination

Vendors for the City of St. Petersburg are required to comply with all applicable laws regarding discrimination in employment, including Pinellas County Code Section 70-53 (a)(1) (prohibiting discrimination in employment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability) and all other applicable federal, state and local laws. Vendors are encouraged to provide workplaces free of discrimination in terms of conditions of employment, including benefits.

6.18. Prohibited Communication

Vendors and their employees, agents, contractors, and representatives are prohibited from lobbying City

Council, the Mayor, City staff, selection committee members, and City project consultants relative to this solicitation until the solicitation selection and award processes have been completed. Non-compliance with this provision may result in disqualification from consideration of the award. Notwithstanding the foregoing, this provision shall not prohibit the Vendor from (i) providing public comment in accordance with applicable laws and City policies at public meetings where public comment is permitted, (ii) communicating with the assigned Procurement Analyst, (iii) making a presentation during a selection committee meeting if requested by the selection committee, or (iv) submitting a dispute or complaint in accordance with the requirements set forth in this solicitation.

6.19. Environmentally Preferable Purchasing

It is the policy of the City of St. Petersburg to purchase recycled and environmentally preferable goods.

Environmentally preferable goods are defined as “products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.” This includes products that contain recycled content, reduced toxicity and pollution, conserve energy, conserve water, prevent waste, and promote sustainability and resiliency initiatives.

This policy does not require the City to specify environmentally preferable products or services when it can be demonstrated that they are not in the best interest of the City compared to products and services that are not as environmentally preferable. Best interests include but are not limited to, service life, life cycle cost, product effectiveness, or compatibility. This policy will be carried out consistent with the

City’s obligations and purpose, and with an overall intent to obtain competitive prices and to provide value to the taxpayer.

6.20. Health In All Policies

Pursuant to Executive Order EO-2018-04, it is the policy of the City to apply the consideration of health, health impacts, and the social determinants of health to the City’s decision-making, including policy development and implementation, budgeting, and the delivery of services and procurement of supplies and construction. Vendors are encouraged to propose services, supplies, and construction that promote health to the greatest extent practicable in their responses to City solicitations. Vendors are further encouraged to provide workplaces that promote the health and well-being of their employees.

6.21. American with Disabilities Act (ADA) Public Notice

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of St. Petersburg will not discriminate against qualified individuals with disabilities on the basis of disability in the City’s services, programs, or activities. If Vendor requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to adequately respond to this solicitation. Vendor should contact ADA Coordinator Lendel Bright at (727)-893-7229 or email at lendel.bright@stpete.org as soon as possible but no later than 72 hours before the applicable deadline.

6.22. Background Checks

In the event the solicitation or Agreement requires criminal history checks, Vendor will be responsible for conducting a criminal history check for each employee or subcontractor for which a criminal history check is required.

6.23. Disqualification

The City reserves the right to disqualify Vendors before or after opening, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendors.

6.24. Taxes

The City of St. Petersburg is exempt from any taxes imposed by the State and/or Federal Government.

Exemption certificates will be provided upon request.

6.25. Compliance with State and/or Federal Requirements

All Vendors entering into a contract with the City with permit(s) issued by a state or federal agency, shall comply with the requirements set forth in the permit(s).

6.26. E-Verify

Vendor shall comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security's E-Verify system, and that should the City terminate§ the contract with the Vendor for violation of §448.09(1), Vendor may not be awarded a contract with the City fort at least one year.

6.27. Exceptions to Terms and Conditions

If the Vendor takes exceptions to the terms and conditions of the solicitation and refuses to withdraw such exceptions, the City may deem the Vendor nonresponsive if the City determines that negotiating with the

Vendor to address such exceptions may affect the fair treatment of other vendors.

7. Special Terms: Construction $50k-$999,999

7.1. Consideration of Sea Level Rise and Resiliency

It is the policy of the City to apply the consideration of sea level rise and resiliency to the City's decision-making, including in the procurement of City construction projects. Vendors are encouraged to provide documentation addressing the following:

A. Whether the project considers the latest regional best available science regarding the effects of sea level rise, climate- related vulnerability and resiliency in St. Petersburg;

B. Whether the project affects an area that is vulnerable to the impacts of sea level rise;

C. Whether the project will increase the resiliency of the City with respect to sea level rise;

D. Whether the project is compatible with the City’s sea level rise mitigation and resiliency efforts.

8. Insurance

8.1. Commercial General Liability

Commercial general liability insurance in an amount of at least One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under the Contract.

8.2. Commercial Automobile Liability

Commercial automobile liability insurance of $1,000,000 combined single limit covering all owned, hired and non-owned vehicles.

8.3. Workers' Compensation

Workers’ Compensation in compliance with the laws of the State of Florida and Employers Liability with a minimum limit of One Hundred Thousand Dollars ($100,000) per accident, One Hundred Thousand

Dollars ($100,000) per employee for disease, and Five Hundred Thousand Dollars ($500,000) for all diseases. If any operations are to be undertaken on or about navigable waters, coverage must be included for United States Longshore and Harborworker’s Act Insurance including Jones Act and maintenance and

Cure coverage as required by Federal Law.

8.4. Pollution Liability

Pollution Liability insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence.

Coverage shall apply to pollution losses arising from all services performed to comply with this

Agreement. Coverage shall apply to sudden and gradual pollution conditions including discharge, dispersal, release, or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants, contaminants, or pollutants into or upon land, the atmosphere, or any watercourse or body of water. Coverage shall also include the cost of cleanup and remediation.

Coverage shall include bodily injury, property damage, loss of use of tangible property whether or not it has not been physically injured or destroyed, cleanup and remediation costs, penalties or fines, and defense costs including costs incurred in the investigation or adjustment of the claim. Coverage shall be provided both for the use of pollutants on site and during transit. Coverage may be provided by a standalone policy or by endorsements to other policies.

8.5. Builder's Risk

Contractor shall obtain and maintain Builder’s Risk Insurance insuring the Contractor’s work at the site to its full insurable replacement value prior to any work commencing. This insurance shall insure the interests of the Owner, the Contractor, and all Subcontractors in the Work and shall insure against special form causes of loss (all risk perils) including fire, lightning, windstorm, named windstorm, flood, explosion and collapse during construction for replacement cost (including fees and charges of engineers, architects, attorneys and other professionals). The Contractor shall obtain and maintain similar property insurance on equipment, materials, supplies and other property and portions of the Work stored on or off site or in transit. Builder’s Risk Insurance shall be endorsed to permit occupancy until such time as the facilities are completed and accepted by the Owner and written notice of that fact has been issued by the

Owner. The policy must also include coverage for loss or delay in startup or completion of the Required

Capital Improvements and Improvements including income and soft cost coverage, (to include but not limited to fees and charges of engineers, architects, attorneys, and other professionals). Builder’s Risk

Insurance shall also provide coverage to installed equipment and building systems that must undergo testing or commissioning to prove its ability or function. City shall be listed as a named insured and a loss payee under the Builders Risk Policy.

8.6. Protection & Indemnity Insurance including Marine Liability, Wreckage Removal and

Crew Coverage

Protection & Indemnity Insurance including Marine Liability, Wreckage Removal and Crew Coverage on any boat, barge or water vessel owned, leased, rented or hired by the Contractor to complete any portion of the Work of at least One Million Dollars ($1,000,000) per occurrence. If a subcontractor is performing the work, the subcontractor shall have this coverage.