TEGL-2-15 (DWG) Application Procedures.pdf

Last update: June 29, 2019

NEW APPLICATION PROCEDURES FOR

NATIONAL DISLOCATED WORKER GRANTS

On July 1, 2019, the Employment and Training Administration is phasing out the National Dislocated Worker Grant (DWG) Application System (e-System). All new DWG applications must be submitted through Grants.gov. Applications in e-System draft status as of July 1, 2019 may be submitted in the e-System after the July 1 deadline.

DWGs AWARDED THROUGH THE e-SYSTEM:

• DWGs that had initial applications submitted through the e-System will continue to be managed through the system.

• Modification submissions for grants whose initial application came through the e-System must also be submitted through the e-System. This includes modification requests seeking incremental or supplemental funding. This modification process continues after the July 1, 2019 termination of the e-System application process, until the grant expires.

• The e-System Quarterly Performance Report (QPR), form ETA-9104, will expire September 30, 2019. This is the last day a report may be submitted for the quarter ending June 30, 2019. Performance reports for the quarter ending September 30, 2019 must be submitted in accordance with Training and Employment Guidance Letter (TEGL) 14-18, Aligning Performance Accountability Reporting, Definitions, and Policies across Workforce Employment and Training Programs Administered by the U.S. Department of Labor. The requirements for DWGs are specifically outlined in Attachment 6 of TEGL 14- 18.

• Technical assistance for the e-system may be obtained by contacting Jeanette Provost at provost.jeanette@dol.gov.

OVERVIEW OF THE GRANTS.GOV PROCESS FOR DWG FUNDING REQUESTS AFTER JULY 1, 2019

Grants.gov Application Submission

1. Beginning the Application Process Applicants log on to Grants.gov and proceed to the posting for DWG applicants: The posting contains:

• a synopsis of the funding available through the DWG program;

• a link to TEGL 2-15, Operational Guidance for Dislocated Worker Grants, the guidance under which DWG applicants apply for funding;

• instructions on how to apply for DWG funding; and, https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=7611 https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=7611 mailto:provost.jeanette@dol.gov https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4439

• suggested application forms. The suggested forms for each type of DWG funding request is found in Table 1 below.

2. Applicant Completes a Draft Application Package The applicant e-mails a completed draft application package containing the suggested forms provided in Grants.gov to the appropriate ETA regional office email account, copying their Federal Project Officer, if known.

3. FPO Reviews the Draft Application Package After reviewing the application, the FPO: 1.) returns the package to the applicant for required revisions; or, 2.) emails to the FPO their concurrence with the submission of the draft DWG application.

4. Applicant Submits Application Package via Grants.gov After receiving FPO concurrence on the draft application package, the applicant formally submits the application package via Grants.gov.

5. National Office Receives and Reviews the Application The National Office will assess the application against the requirements of TEGL 2-15.

The assigned grant specialist will work through the assigned FPO to address questions and concerns regarding the application. The grant specialist will email any required revisions to the FPO using the DWG mailbox (DOL-ETA-DWG@dol.gov).

6. Funding Decision A funding determination will be made within 45 days of receiving a complete application, with the execution of approved funding occurring by day 55.

7. Questions Regarding Grants.gov Process?

Questions, concerns, and suggestions regarding the new DWG procedures may be emailed to DOL-ETA-DWG@dol.gov, with a cc to Lynn Fraga.

Modification Requests for DWGs Submitted Through Grants.gov

Grantees submitting modification requests for DWGs awarded under the Grants.gov submission process must follow the procedures below:

1. Suggested Modification Forms DWG grantees may access the suggested modification forms for each modification type on the How to Apply page (include link). The suggested forms for each type of DWG modification request are found in Table 2 below.

https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4439 mailto:DOL-ETA-DWG@dol.gov

2. Submittal of Modification Request

Grantees complete the suggested modification forms for the applicable modification type. The package must also include a cover letter requesting the modification. This letter must be printed on organizational letterhead and signed by the Authorized Representative. The forms and cover letter must be emailed to the assigned FPO in the applicable regional office.

3. Process for Revision Requests If revisions are required prior to the modification execution, the grants management specialist in the National Office will email the request to the FPO using the DWG mailbox. (DOL-ETA-DWG@dol.gov). The FPO may take the opportunity to discuss questions and concerns regarding the revision request with the grants management specialist, after which the FPO forwards the revision request to the grantee. Grantees respond to revision requests by emailing the FPO, who then forwards the correspondence to the DWG mailbox.

4. Modification Approval Modifications are generally processed in 30 business days from the receipt of an approvable and complete modification.

Table 1

SUGGESTED DOCUMENTS FOR DWG APPLICATION FUNDING REQUESTS

Funding Request

Form

Layoff Recovery

Disaster Recovery

Emergency Application

Disaster Recovery Full Application

Incremental Funding Request

Supplemental Funding Request

Project Synopsis x x x x x Project Narrative x x x x x SF-424 x x x x x SF-424A x x x x Budget Narrative x x x x

Employer Data Form x x

(Only if adding an employer) x (Only if adding an employer)

Project Operator Forms x x x

(Only if adding a project operator) x (Only if adding a project operator)

Disaster Worksite Summary - Template x x (Only if modifying disaster worksites) x (Only if modifying disaster worksites)

Table 2

SUGGESTED DOCUMENTS FOR DWG MODIFICATION PACKAGES

(All modification requests must include a cover letter on organizational letterhead, signed by the Authorized Representative)

Mod Type

Form

Budget Realignment

Period of Performance

Extension Request

Disaster Recovery

Full Application

Statement of Work

Adding an Employer

Respond to Special

Conditions of Award

Project Synopsis Yes Yes

Yes – if increasing planned participants or changing the provision of career and training services

Yes – if increasing planned participants or changing the provision of career and training services

Required forms for modifications responding to special conditions will be stipulated in the prior modification’s

Special Conditions of

Award document.

Narrative Recommended Yes Yes Yes Recommended

SF-424

(signed by Authorized

Representative)

Yes

SF-424A Yes Yes

Budget Narrative Yes Yes

Employer Data Form

(Layoff Recovery only)

Yes

Project Operator Form Yes

Disaster Worksite Summary Template (Disaster Recovery only)

Yes

OTHER DWG MODIFICATION REQUIREMENTS

MODIFICATION TYPE REQUIREMENTS

Authorized Representative Change

A letter on organizational letterhead, signed by the official of the organization having the authority over the appointed signatory (such as the governor, executive director, tribal chairman, etc.). The letter must:

• Specify the name of the outgoing signatory

• Specify the name of the incoming signatory, along with their address, phone number, and email.

• The effective date of the change

• Specify the grant numbers for which the signatory change applies

Incorporating a NICRA

(Negotiated Indirect Cost Rate Agreement)

• A cover letter on organizational letterhead, signed by the signatory and referencing the applicable grant number.

• The NICRA