Technical_Specifications_and_Requirements_25-JG-027A.docx
DOCX document 23 KB Posted
- Solicitation number
- 25-JG-027-A
- Issued by
- Pinellas County, Florida
About this file
The provided document is a Technical Specifications and Requirements file for a Chemical Fire Suppression Systems Maintenance and Repair Services contract issued by Pinellas County School District in Florida. The solicitation (Bid #25-JG-027A) seeks a certified and licensed contractor to provide comprehensive maintenance and repair services for pre-engineered fire suppression systems across 138 kitchen sites, 7 paint booth locations, and 18 culinary sites within the district's facilities. The contract period spans from July 30, 2025, to May 27, 2027, with an option for one additional two-year renewal. Bidders are required to submit proposals by 3:00 pm on July 17, 2025, through the District's OpenGov Procurement portal, with contractors expected to perform services in strict compliance with NFPA standards (specifically NFPA 17, 17A, and 96) and State Fire Marshal regulations.
The estimated contract value is approximately $50,000 for the initial two-year period, with compensation structured on an hourly rate basis and materials billed at a percentage markup on manufacturer's wholesale prices. Contractors must possess a valid Fire Equipment Dealer Class D license, demonstrate four continuous years of business under the same legal entity, and maintain a business office within 50 miles of the district's central administration. The bid evaluation will use a point-based system focusing on hourly rates for technicians and helpers during various time periods, with additional points awarded for 6-year maintenance service and material/supply costs. Notably, the solicitation explicitly prevents the vendor awarded the concurrent Inspection, Testing and Certification Services contract from being selected for this maintenance contract, ensuring competitive separation between related services.
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Other files
| File | Type | Posted |
|---|---|---|
| Chemical_Fire_Suppression_Systems__Maintenance_&_Repair_Services__Re-Post.pdf | ||
| Insurance_Specifications_for_Contractors.pdf | ||
| Bid_Protest_Procedure.pdf | ||
| Contractor_Requirements_25-JG-027A.docx | DOCX document | |
| Technical_Specifications_and_Requirements_25-JG-027A.docx | DOCX document | |
| Bid_Evaluation_Form_25-JG-027A.docx | DOCX document | |
| Chemical_Fire_Suppression_Site_List_25-JG-027A.xlsx | XLSX spreadsheet |
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Text version
SECTION 2 TECHNICAL SPECIFICATIONS
2.1 MAINTENANCE AND REPAIR SERVICES
A. Contractor shall be responsible to coordinate all maintenance and repair services with the following personnel:
· Head Plant Operator at the facility being tested
· PCS Fire Marshal or designee
· PCS Project Coordinator or designee
· PCS Police Dispatch B. All maintenance and repair services shall be performed in accordance with the following codes & standards:
· NFPA 17 – Standard for Dry Chemical Extinguishing Systems
· NFPA 17A – Standard for Wet Chemical Extinguishing Systems
· NFPA 96 - Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations
| C. | All maintenance and repair methods and procedures shall follow the same as those found in NFPA 17, 17A & 96, standards for inspection, maintenance and testing of Fire Suppression Systems and any and all requirements by state and federal applicable codes. | |
| D. | Maintenance and repair activities shall be conducted in a safe manner in accordance with all applicable codes, | regulations, rules, standards and statutes including but not limited to OSHA and FBC. |
E. Maintenance and repair of a fire suppression system may involve or result in a system being out of service. The procedures outlined in the listed codes/standards shall be adhered to when impairment of a fire suppression system or exhaust hood occurs:
· NFPA 17, Chapter 11, Inspection, Maintenance and Recharging
· NFPA 17A, Chapter 8, Inspection, Maintenance and Recharging
| F. | The Contractor shall ensure that the fire protection system is properly tagged after the conclusion of each maintenance repair in accordance with SFM Rule 69A-21 FAC Extinguishers and Pre-Engineered Systems. |
| G. | If additional deficiencies with the system are discovered that prevent its proper operation, the contractor shall provide a proposal to correct any additional deficiency found. Attached to the proposal shall be the manufacturer’s requirement and code violation (where applicable) for the cited deficiency. |
· Deficiencies resulting in system impairment: Contact the following persons immediately to obtain approval on an emergency bases to repair the deficiencies while still on site:
· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.
· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.
· Deficiencies that require repair, but which do not result in system impairment: Submit a proposal to one of the following persons to obtain a purchase order for repair at a later date:
· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.
· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.
| H. | Identify if the fire protection system being inspected meets UL 300 Standards. |
| 2.2 | DRY CHEMICAL SIX-YEAR MAINTENANCE SERVICE |
A. Six (6) year required maintenance service shall be performed per NFPA standards and SFM Chapter 69A-21 FAC Extinguishers and Pre-Engineered Systems.
B. Contractor to shall perform six- (6) year maintenance interval including (but not limited to): depressurization/removal of existing extinguishing agent, internal cleaning of cylinder, internal/external cylinder inspection for defects, replacement of internal parts with manufacturer’s rebuild kit, filling of cylinder with fresh extinguishing agent and recharging of cylinder. Contractor shall provide loaner extinguishing agent and cylinder during maintenance to ensure system remains armed.
C. Original cylinder(s) shall be replaced within a period of no more than twenty-four (24) hours.
TECHNICAL SPECIFICATIONS AND REQUIREMENTS
2.3 PARTS, EQUIPMENT AND CHEMICALS
A. All parts and materials provided under this contract shall be:
· Only new, Original Equipment Manufacturers (OEM) parts equipment and chemicals, free from defect, UL listed and /or approved for its intended purpose shall be used. Refill of chemical agent as appropriate to the type of cylinder(s).
· All non-OEM parts and/or assemblies deemed non-repairable shall be replaced with parts or assemblies that are OEM approved.
· Replacement of all components shall be with other components equal or of better quality.
· All materials and parts shall be UL listed for their intended purpose.
| 2.4 | EMERGENCY REPAIRS |
| A. | Emergencies include but are not limited to: |
· Repairs due to system failures, leaks, external forces such as lightning, flood or other natural disaster.
· Repairs to any cylinder, hose or piping failure for any reason.
· Repairs required as a result of fire.
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