Technical Exhibit 2-Deliverable Schedule.pdf
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- Attached to
- USARC DEERS CAC SUPPORT SERVICES Federal contract opportunity
- Solicitation number
- W9124721R0050
About this file
This technical exhibit outlines deliverables and reporting requirements for a contract providing administrative support services to the US Army Reserve Command G-1 for processing identification issuance requests and issuing identification badges. The contractor must submit monthly status reports with an overview of active tasks, progress, schedule, staffing updates, and monthly financial data by labor category and expenses. Additional recurring deliverables include weekly reports to the Army G-6 and PSB POC's, trip reports, progress invoices, meeting minutes, briefings and materials for meetings, planning analyses, and coordination responses. All deliverables must be submitted electronically in MS Office formats to the Contracting Officer or Contracting Officer Representative by the deadlines specified, generally within 5 days of the reporting period. The government will review deliverables within 3 days of submission and provide feedback until final acceptance.
This relates to solicitation W9124721R0050 for administrative support services to the USARC G-1 Identification Card Office to process identification issuance requests and issue badges for building and system access to eligible recipients. The final solicitation will be posted on July 26, 2021. The requirement is a non-personal services contract through the Department of the Army Materiel Command Mission and Installation Contracting Command.
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Text version
TECHNICAL EXHIBIT 2
DELIVERABLES SCHEDULE
Deliverables. The Contractor shall provide all deliverables identified in Section 5 of this PWS to the Contracting Officer if they need to be approved and to the Contracting Officer Representative (COR) if they need to be accepted. Additionally, the Contractor must provide a Monthly Status Report describing activities of those assigned to the project, problems encountered, actual or recommended corrective action and a summary of funding activity.
1.1 Site Management Manual.
1.2 Criteria for Acceptance - Specific criteria for acceptance of deliverables shall be as follows: All deliverables must be provided to the Government in electronic format to the maximum extent practicable. All correspondence will comply with Army Reserve G-1 standards, to include military correspondence procedures. Deliverables shall be provided in hardcopy upon direction of the Army Reserve G-1 Technical POC. The normal formats for preparation of deliverables are those associated with the following: MS Outlook, MS Office Suite (Word, PowerPoint, Access and Excel).
The Government will indicate acceptance of the final products within three working days of product delivery. If the Government does not accept the products, written notification will be provided to the Contractor within three working days, and will describe corrective actions needed to obtain acceptance.
1.3 Schedule - Specific delivery schedule will be based on the dates outlined in the
Contract Delivery Requirements List (CDRL). The Contractor shall provide a comprehensive schedule, based on actual award that addresses all deliverables described in the statement of work tasks and other actions that must occur to facilitate the process. The Contractor shall provide the schedule within 10 working days of contract award and shall incorporate the schedule into the quarterly update.
Adjustments and additions to the schedule will be approved by the Contracting Officer and shall be fully justified by the Contractor. The Contractor shall provide updates for each task during quarterly updates for the life of the delivery order and as requested by the Government.
DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO
The Contractor shall submit monthly program manager activity report to the COR. The Contractor shall provide an overview of active tasks, progress, schedule, and status, team members, and monthly status of
NLT the 5th day following the last day of each month
1-Original Monthly Status Report
– Contains overview of ongoing tasks:
a. Current status of
Contractors hired, terminated, and/or transferred.
b. Update of Master Schedule.
c. Monthly status of
Word Document COR financial data broken down by labor category, travel costs, ODC elements and by Mob/De- Mob, Sustainment, and USARC, G-1, staff. Status shall also include the cumulative to date totals.
contract costs.
Cumulative totals on budget and personnel resources
Provide a written report every Wednesday to Army G-6 and PSB POC’s of ongoing tasks.
Weekly-due every Wednesday
1-Original Word Document Army G-6
PSB POC
COR
Trip Reports / Site Visits
Within the month of travel
Provide USARC, G1 with an update regarding trips and site visits within the month of travel.
1. Word or Excel format
2. Copies of any travel vouchers and required receipts will also be provided to support travel.
reimbursement requests.
COR
Progress Reports/Invoices
Monthly NLT 5th day of the following the last day of each month.
1-original The monthly reports shall contain an accurate, up-to-date account of all work completed during the month and shall normally be no longer that two typed pages in length.
Word Document COR
Meeting Minutes As required, the contractor shall provide minutes three (3) days following a meeting hosted by the Contractor or attended on behalf of the Government
1-original Meetings Minutes – Format Subject Date/Time/Place Discussion Taskers/Additional Actions Required Recommendations Attendee List
Word Document COR
EXSUM and Significant Activities
The Contractor will provide an EXSUM on events, activities, or research findings as directed by
USARC.
1-Original Format:
IAW Correspondence Manual Data Subject Purpose Discussion Recommendation/Com ments
Word Document COR
POC Updates The Contractor will notify USARC of any changes in VO’s and or SSMs immediately in order to obtain the proper clearances or revocations through the Contractor Verification System
(CVS).
1-Original Word Document COR
Commercial Data/Products
The Contractor shall deliver any data or products procured/developed on behalf of the Government to accomplish or support tasks associated with this
PWS.
1-Original Any format COR
Information and Decision Briefings
The Contractor shall prepare executive level briefings for presentation, as directed by USARC.
1-original Word Document COR
Meeting/Workshop Preparation
By the suspense provided by the Army Reserve G-1 /AHRC ASPO, the Contractor shall prepare materials reasonably required to assist the ASPO in preparing for meetings and workshops.
Products will normally consist of information papers, position papers, and the results of analysis.
1-original TBD COR
Planning Analysis By the suspense date TBD TBD COR and Responses to Staffing Actions Associated with the Army Reserve G-1 and higher staff organizations provided by the DMDC, the Contractor shall effect coordination and prepare Army G-1/AHRC input to staffing actions for approval.
Deliverables will be in the format prescribed in the staffing memorandum for each plan.
Schedule of Planned Site Visits by the CAC Support Office
Provide a schedule of planned site visits by the CAC Support Office staff for this contract period for approval by the
COR.
1-original Word Document or Excel Document
COR
1.4 Delivery Instructions – Specific delivery instructions will be as follows:
1.4.1 All deliverables and other information collected, compiled, produced and processed for this project are the property of the Government and may not be otherwise used without the prior written approval of the Government.
1.4.2 Any tools or models developed by the Contractor in support of any task areas are the property of the Government and may not be otherwise used without the prior, written approval of the Government.
1.4.3 The Contractor shall identify any other remaining information to the
Government and shall promptly deliver it to the Government or destroy it as the Government directs.
1.4.4 The Contractor is liable for any damages the Government incurs as a result of the Contractor DEERS/RAPIDS CAC Operators failing to abide by requirements stipulated in the RAPIDS Training Guide and the DoD Verifying Official (VO) Certification Practice Statement (CPS).
EXSUM and Significant Activities
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