TE 4 - Installation Spill Contingency Plan (ISCP).pdf

Revision 3

Revision control of this document is maintained electronically. If printed, individuals are responsible for ensuring use of latest revision.

Installation Oil Spill Contingency Plan

(ISCP)

for

Fort Drum

Updated by:

Water Resources Program

September 2021 U.S. Army Public Health Command i Revision control of this document is maintained electronically. If printed, individuals are responsible for ensuring use of latest revision.

Table of Contents Page

1.0 General Requirements for Spill Contingency Plans – 40 CFR 109.5 and 40 CFR 112.7 and Appendix E to Part 112

1.1 General – 40 CFR 112.7(a)(5), 112.7(d)(1), 112.7(k)(2)(ii)

1.2 Specific Requirements – 40 CFR 109.5

1.3 Communications Systems

1.4 Response Coordinator

1.5 Water Protection Priorities

2.0 Notification Procedures

2.1 On-Post Notification (Immediate)

2.2 State Notification

2.3 Federal Notification

2.3.1 National Response Center

2.3.2 Environmental Protection Agency

2.4 Installation Management Command Notification

3.0 Hazardous Substance Spills

3.1 Determining Reportable Quantities

3.2 Reportable Quantity Example Calculations

4.0 Possible Spill Scenarios

4.1 Spills to Land

4.2 Spills to Water

4.3 Hazardous Substance Spills

4.4 Small Oil Spills (less than 2,100 gallons)

4.4.1 Vehicle Accidents

4.4.2 Blown Hydraulic Lines, Oil Leaks, etc

4.5 Medium Oil Spills (2,100 to 36,000 gallons)

4.6 Worst Case Oil Spill (capacity of largest single container)

Revision 4 ii responsible for ensuring use of latest revision.

List of Appendices

Appendix A: Authorities, Responsibilities, and Duties

Appendix B: EPA, IMCOM (SIR), NYSDEC Reporting Procedures Summary

Appendix C: Blank

Appendix D: Environmental POL Spill Report

Appendix E: Emergency, Mission Essential Personnel, Range Control, and ENV Call Lists

Appendix F: Response Equipment Inventory

Appendix G: DPW Environmental SOP Quick List, Key List, and After Action Items

Appendix H: Sewage Spill Reporting and Foam Release SOP

Appendix I: Chain of Custody

Appendix J: Instructions for Creating a Spill Location Map

Revision control of this document is maintained electronically. If printed, individuals are responsible for ensuring use of latest revision.

Check Appendix G for SOP Quick List

1.0 General Requirements for Spill Contingency Plans – 40 CFR 109.5 and 40 CFR

112.7 and Appendix E to Part 112

Fort Drum is required to prepare and implement a Spill Prevention, Control, and Countermeasure (SPCC) Plan by 40 CFR 112 and a spill prevention report by 6 NYCRR 598.1(k). Fort Drum has an SPCC Plan and a Hazardous Substance Spill and Contingency Plan as separate documents to meet these requirements, respectively.

The SPCC Plan and Hazardous Substance Spill and Contingency Plan shall be used concurrently when required with this Installation Spill Contingency Plan (ISCP).

1.1 General – 40 CFR 112.7(a) (5), 112.7(d) (1), 112.7(k) (2) (ii)

The SPCC Plan regulations in 40 CFR 112 [specifically 112.7(a)(5), 112.7(d)(1), 112.7(k)(2)(ii)] include requirements for, “describing procedures … use(d) when a discharge occurs in a way that will make them readily useable in an emergency” and oil spill contingency plans following the provisions of 40 CFR 109. The first part of the requirement is met by the SOP Quick List, in Appendix G. The second requirement is much more detailed and each facet of it is met by the remainder of this ISCP.

1.2 Specific Requirements – 40 CFR 109.5

40 CFR 109.5 contains criteria for state, local, and regional oil contingency plans.

Most of these requirements can be applied to a single facility such as Fort Drum. The requirements include (location within ISCP): definitions of authorities, responsibilities, and duties of personnel (Appendix A), notification procedures (Section 2 and Appendices B and D), identification of critical water use areas and prioritization of protection (Section 1), communication systems (Section 1), procedures to request assistance including additional equipment (Section 4 and Appendices C and E), spill response equipment inventory (Appendix F), names and contact methods for response personnel (Section 1 and Appendices E and G), designation of response coordinator (Section 1 and Appendix A), location of operation center (Section 1 and Appendix A), and provisions for varying degrees of response depending on the spill amount (Section 4).

1.3 Communications

Telephones, both land line and cellular, will be the primary communication systems for reporting spills. Telephones will also be used (land line and cellular) for required notification of external agencies. Email can also be used for notifications.

Communication between responders will usually be via face-to-face verbal contact or with emergency radios (located in fire department, police, and spill response vehicles) and cellular telephone used if necessary.

Revision control of this document is maintained electronically. If printed, individuals are responsible for ensuring use of latest revision.

1.4 Response Coordinator

The senior Fire Department officer onsite will be the Incident Commander at all spills. An onsite operation and command center will be folded out from a Fire Department vehicle. The Fire Department will retain command of the spill response until the senior Fire Department officer determines that the spill no longer poses a public safety threat. Upon that determination, Incident Command will be relinquished to the senior DPW Environmental personnel onsite.

1.5 Water Protection Priorities

Response for all spills is focused on protecting the following water use Priorities:

1. Public drinking water sources (City of Watertown - Black River and Town of Philadelphia - water reservoir),

2. Fishing and human consumption of aquatic organisms (trout streams throughout range area, Remington Pond on-post, Black River, Lake Ontario),

3. Water contact recreation (swimming, wading, rafting, kayaking, Marble Street boat launch),

4. Non-contact water recreation (power boating, sailing on Lake Ontario),

5. Commercial shipping and navigation (on Lake Ontario and the St Lawrence River).

2.0 Required Notification Procedures

See Appendix B for a summary of reporting requirements for petroleum and hazardous substance spills.

2.1 On-Post Notification (Immediate)

In the event of a spill, immediately call the Ft Drum Fire Department at 911. All spills must be reported to the Fire Department.

For all reportable spills >5 gallons that are caused by or take place at a tenant or civilian site, a CCIR report must be filled out and sent to the following people: Tim Jarvis, Jared Eye, Dave Campbell, Babacar Faye, Phillip Kriner, William Mcdonough G III, Jim Miller, Ian Crawford and Kurt Hauk. If the spill occurs in Division motor pool or down range by Division personnel, PW Environmental does not do the CCIR. By the new regulations, you do not send the word document, you copy and paste the 7W word document into an email and send. This must be done within 3 hours after the spill. The CCIR report has been placed on the A drive under Division share/POL as a digital copy.

A blank hard copy is included with the Environmental Spill Reports in this SOP.

If a spill is in the range area, notify Range Control at 772-7152 for all spills before responding. Ensure that the range officer in charge knows you are onsite. A list of range numbers including the towers at specific ranges is included in this SOP. When cleanup is complete, call Range Control and update.

Notify the Installation Operations Center (MIOC) watch team at 772-6324 (located in the basement of Bldg 10000) after cleanup actions have been completed for all spills. Ensure the MIOC log is updated/closed out correctly. Notifying MOC will ensure proper reporting up the chain of command.

Inform Cultural Resources Branch that soil disturbance was required for a spill cleanup action during normal business hours, notify by calling 772-4165.

If a hazardous substance spill occurs, inform the Environmental EPCRA coordinator after the cleanup is complete, Ian Crawford at 772-6108.

If a hazardous waste needs to be placed in the hazardous waste building, please call the Hazardous Waste Program manager (315) 778-7314 (after duty hours) 772-4156 during normal duty hours. Containerized waste shall be placed in 11144 using the key from the key box. Label and date.

Email the following for all spills after hours:

Ian Crawford (Compliance Branch Chief) – ian.g.crawford2.civ@mail.mil Jim Miller (DPW Environmental Division Chief) – james.m.miller352.civ@mail.mil

Include in the email: Amount spilled Time of spill Time NYSDEC notified Include statement that the standard of notification was met Actions undertaken for spill

Current status

2.2 State Notification

NYSDEC Spill HOTLINE (518) 457-7362 (you will receive a spill control number from the HOTLINE dispatcher) shall be notified of all leaks or spills immediately; in no later than 2-hours after discovery of the spill, UNLESS the spill meets ALL of the following criteria:

1. The quantity is known to be less than 5 gallons; and

2. The spill is completely contained on an impervious surface; and the spill has not and will not reach the State’s water or any land; and

3. The spill is completely cleaned up within two hours.

The spill must be contained in an impervious secondary containment system.

Containment on concrete (places like AAFES, the main fueling station, and the flight line) is acceptable, as long as the spill does not go off the edge of the concrete onto soil. Spills to soil are not contained, by definition. Spills to asphalt are questionable, as gasoline can eat through asphalt quickly, but if the response is timely, the spill can be cleaned up and not reported to the NYSDEC.

The information on the DPW Environmental POL Spill Report Form (Appendix D), when filled out completely, will provide all the information required during a call to the NYSDEC or IMCOM to report a spill. Check the attached map to verify which county and township the spill occurred in.

2.3 Federal Notification

2.3.1. National Response Center (NRC) shall be notified when a harmful quantity of oil is discharged to U.S. navigable waters, adjoining shorelines, or the contiguous zone, or in connection with activities under the Outer Continental Shelf Lands Act or Deepwater Port Act of 1974, or which may affect natural resources under exclusive U.S.

authority.

A harmful quantity is any quantity of discharged oil that violates state water quality standards or causes a film or sheen on the water’s surface. Under this regulation, reporting oil discharges does not depend on the specific amount of oil discharged, but instead can be triggered by the presence of a visible sheen created by discharged oil.

NRC Response Hotline: 1-800-424-8802. The NRC is staffed 24 hours per day by the U.S. Coastguard.

2.3.2. Environmental Protection Agency (EPA) must be notified when there is a discharge of:

1. More than 1,000 gallons of oil in a single discharge to navigable waters or adjoining shorelines.

2. More than 42 gallons of oil in each of two discharges to navigable waters or adjoining shorelines occurring within any twelve-month period.

The gallon amounts refer to the amount of oil that actually reaches navigable waters or adjoining shorelines, not the total amount of oil spilled.

EPA Region 2 290 Broadway New York, NY 10007-1866 877-251-4575

Ft Drum Address for the purpose of notifications to off-post organizations:

U.S. Army Fort Drum Environmental Division 85 First Street West Fort Drum, NY 13602-5097 County: Jefferson

2.4 Installation Management Command (IMCOM) Notification

A spill that is reported to the NYSDEC is considered to be a “serious incident” and must also be reported to IMCOM (as required by IMCOM Regulation 190-1 and Fort Drum Policy Memorandum #10-01).

3.0 Hazardous Substance Spills

1. The Hazardous Substance Spill and Contingency Plan shall be used concurrently with all hazardous substance spills.

2. Follow initial response actions as you would a POL spill.

3. One of the differences for a hazardous substance spill is determining the reportable quantity (RQ). As with POL spills, it may or may not be reportable depending on the actual scenario. If the hazardous substance spill reaches soil or water then it should be reported.

4. See Appendix B for Federal and State references for hazardous substance spill reporting.

3.1 Determining RQ

1. Equation for Pounds of Hazardous Substance =

(Gal of liquid) x (Specific Gravity) x (8.3 lbs/gal) x (ppm of hazardous substance)

1,000,000

Use the Specific Gravity of the hazardous substance spilled.

1 gallon of water weighs 8.3 lbs.

% to PPM

20% = 200,000 ppm 2% = 20,000 ppm 0.2% = 2,000 ppm 0.02% = 200 ppm 0.002% = 20 ppm

Use the MSDS to obtain Specific Gravity and % of substance in solution.

3.2 RQ Example Calculations

These examples are not all inclusive of hazardous substance spills that can occur on Fort Drum. They are meant to demonstrate the calculation process and provide some measure of scale for what the RQ is for some hazardous substances.

Note that RQ in these examples is the NYSDEC RQ which in many cases is more stringent than the Federal requirements (CERCLA and EPCRA).

1. Sulfuric Acid (35%) – RQ is 100 pounds.

(18 gal) x (1.85) x (8.3 lbs/gal) x (350,000 ppm) = 97 lbs

An 18 gal sulfuric acid spill contains 97 pounds of pure sulfuric acid, 3 pounds less than the RQ.

Anything over 18 gallons of sulfuric acid should be reported.

2. Sodium Hypochlorite (12.5%) – RQ is 100 pounds

(77 gal) x (1.25) x (8.3 lbs/gal) x (125,000 ppm) = 100 pounds

If more than 76 gallons has escaped from the 1,000 gallon storage tank at the Water Tower, then the spill reached the RQ of 100 pounds.

3. Ethylene Glycol (New or Used Antifreeze) (50%) – RQ is 1 pound

(1 gal) X (1.11) x (8.3 lbs/gal) x (500,000 ppm) = 4.62 pounds

A spill of 1 quart of antifreeze is greater than the RQ.

4.0 Possible Spill Scenarios

4.1 Spills to Soil

All spills to soil are reportable to the NYSDEC. Call DPW Roads and Grounds if backhoe, loader, or dump truck assistance is required. Soil samples must be collected for spills that reach soil. A photo ionization detector (PID) reading is an acceptable screening tool to help determine if active spill response is complete where POL was spilled to soil. The acceptable level on the PID to stop cleanup of a POL spill is a reading of less than 10 ppm. The results of the analysis of the soil samples will be compared to NYSDEC standards to determine if additional remediation or soil removal is necessary.

4.2 Spills to Water

All spills to waterways are reportable to the NYSDEC. Call DPW Roads and

Grounds if backhoe, loader, or dump truck assistance is required. Booms, socks, or pads can be used to contain spills to water and absorb floating POL from the water surface. Pumper truck assistance may be required for larger spills that cannot be quickly absorbed or if some of the spill sinks below the surface. Water must be cleaned or pumped out until there are no longer any oil globules or a visible sheen on the surface. The shorelines and bottom sediment must also be cleaned as spills to soil (see above). Water samples must be collected and analyzed to compare with NYSDEC standards to determine if additional remediation is necessary.

4.3 Hazardous Substance Spills - Sulfuric Acid spill at Bldg 4530

A spill could occur at the battery shop. A five gallon jug could tip over spilling an electrolyte solution. Respond to the spill and place the neutralizing agent (soda ash) from the spill truck on the spill. Place neutralized solution and residue in approved container and turn in to the hazardous waste building.

4.4 Small Oil Spills (less than 2,100 gallons)

4.4.1. Vehicle Accidents - Usually these spills are small amounts of vehicle fluids on pavement. The Fire Department will dry sweep the collision area after all conditions are safe. Dry sweep is then placed in the spill truck to take to the soil barn. Also, sometimes the fluids hit the side of the road. This may require use of a flat shovel in the truck to place gravel/dirt into a trash bag. If after hours the soil can be left in the back of the truck until the next working day.

4.4.2. Blown Hydraulic Lines, Oil Leaks, etc. - Usually these spills come from vehicles such as garbage trucks, loaders, etc. If it is a government vehicle, the vehicle will be repaired on the spot or towed back to a shop. The Fire Department will place dry sweep at the area where the truck is pulled over. Call Roads and Grounds to provide a sander truck and street sweeper for extended spills along roadways. Call 772-2061 or 772-4448 during normal business hours. Call DPW Roads and Grounds at the number listed in this plan if after normal duty hours to have him call someone in. These spills can be spread from one side of post to the other and the only way to effectively recover the fluid is to have DPW spread sand along the whole route. Afterward, you can open the soil building so they can empty their sweeper car. Sometimes, they can just park it until the next business day and empty it then.

4.5 Medium Oil Spills (2,100 gallons to 36,000 gallons)

Spills from Fuel Deliveries – There are vehicle fuel deliveries on Fort Drum. If there is a vehicle fuel spill during delivery, these are the responsibility of the delivery contractor. Rob Feldman is the POC from AFSN who will handle delivery spills at the two main fuel points. AAFES general manager Patricia Hastings will be the POC for AAFES. The oil delivery company calls in the spill and cleans it up. DPW Environmental ensures that they do so. DPW Environmental will also confirm with the NYSDEC that the information was properly reported and cleaned up.

4.6 Worst Case Oil Spill (capacity of largest single container)

The two largest petroleum tanks on post are at Bldg 2084. If one of the tanks lost its entire contents, the spill total would be 135,000 gallons of JP-8. The fuel would be collected in the tank’s secondary containment berm and would require tanker truck support to remove the fuel from the containment. If for any reason, the fuel could not safely remain in either containment, the discharge valve to the oil/water separator could be opened to drain the JP-8 to the 400,000 gallon “contaminated sewer” water storage tanks at Bldg 2086. In either case, tanker truck support would be required to clean and recover all the fuel.

If a secondary containment berm also failed, then the F-24 could flow to the

Black River especially if aided by storm water flow/outfalls. Any spill to the Black River would require all of the official notifications mentioned above.

Floating absorbent socks and containment booms would be placed across the river, with absorbent pads placed on the surface. A DPW vacuum truck would be used to suck floating fuel off the surface. Additional resources would be requested from spill response contractors and civilian fire departments (mutual aid agreements with Jefferson County, St Lawrence County, and Lewis County fire departments).

Storage of recovered oil could be in drums from Bldg 2018, in excess ASTs from

Bldg 3829, or within the Bldg 2086 storage tanks if a very large storage volume is needed. Used absorbents would be disposed of as hazardous waste.

In theory, approximately 67,500 pounds of absorbents or 135,000 feet of absorbent boom would be needed to completely absorb the volume of a worst case spill. In practice, oil would be contained within booms and then sucked off the surface with a vacuum truck that holds 3,000 gallons per load. Even under ideal conditions, it would take more than two hours to collect and then unload a full vacuum truck.

Additional vacuum trucks (see Appendix C for additional support request procedure) would need to be employed to shorten the length of cleanup time to prevent breakthrough of containment. Containment boom intended to prevent the spread of oil on water would be necessary to efficiently use vacuum trucks for removal. Fort Drum does not currently have any containment booms in its inventory of spill response equipment (Appendix F). At least 1,000 feet of containment boom should be available to respond to spills onto surface water. This length would allow for more than one boom to be placed across the Black River, and it is coincidentally the minimum required length for response to small spills (up to 2,100 gallons) as described in 40 CFR 112 Appendix E. This Appendix to 40 CFR 112 does not apply to Fort Drum, and is used for comparison purposes only.

A-1 Revision control of this document is maintained electronically. If printed, individuals are responsible for ensuring use of latest revision.

Appendix A

Definition of Authorities, Responsibilities, and Duties

Fort Drum Fire Department (Installation Emergency Responders):

1. Initial response to all spill scenarios

2. On-Scene Commander until no longer a public safety concern, then transfers to environmental personnel

3. Responsible for cleaning spills on impervious surfaces

4. Responsible for requesting aid from off-post municipal fire departments

Public Works Environmental Division (Installation Environmental Compliance Managers):

1. Responds to all spill scenarios

2. Accepts On-Scene Commander role from fire department

3. Supervises, approves, and completes cleanup effort

4. Soil and waterway cleanup supervision

Public Works Operations and Maintenance Division (Installation Heavy Equipment and Labor):

1. Spill cleanup support

2. Operate machinery and provide labor for soil and waterway cleanup

3. Provide transport of cleanup materials to desired location as directed by environmental personnel

B-1

Appendix B EPA and NYSDEC Reporting Procedures Summary

B-2

B-3

B-4

B-5

B-6

B-7

B-8

B-9

B-10

B-11

B-12

C-1

Appendix C

Blank

D-1

Appendix D

Appendix B-3 Emergency and Mission Essential Personnel Call Lists

Environmental Division Cleanup Support Information (after duty hours)

Contact the following individuals in the order numbered below

1. Valerie Vernier Cellular (315) 727-7806 Environmental Compliance Branch Instructor

2. Elwood Skipper Cellular: (315) 523-1241

DPW

Environmental Inspector

3. Pat Mullen Cellular (315) 836-6873

DPW

Environmental Inspector

4. Pete Phalen Cellular (315) 955-4294

DPW

Environmental Inspector

In the event the above people cannot be reached, please contact the following:

Ian G. Crawford: Compliance Branch Chief

Cellular: (315) 523-1497

James M. Miller: Environmental Division Chief

Home: (315) 232-4643 Cellular: (315) 921-4018 Cellular: (315) 767-3027

B-2

Environmental Division Spill Cleanup Support List (Normal working hours and emergency call-in)

Equipment Support:

Sean Johnson: Home: (315) 804-7829 Work: (315) 772-2061

Cell: (315) 523-1939

Pumper Truck Support

POL Contract: (315) 772-0367

See the DPW Roads and Grounds Winter Shift work schedule for spill cleanup assistance during winter months if applicable.

B-3

Appendix F Response Equipment Inventory

POL Spill Truck Inventory

Tyvek Suits 30 LED Safety Traffic Lights 3

Traffic Guide Wand 1 Particulate Face Masks (box) 1

Nitrile Gloves (box) 1 Chemical Gloves 12 pair

Safety Goggles (for splashes) 5 Safety Glasses 3

Trash Bags (box) 1 Small Plastic Sealable Sample Bags 100

Work Gloves 4 pair Spray Paint 1 red and 1 white

Mercury Cleanup Kit 1 Non-Sparking Bung Wrench 1

Manhole Puller 1 Tank Gauge Stick 1

Water Indicating Paste 1 Gas Indicating Paste 1

2-inch Plugs 2 Plug and Patch Kit 1

Non-Sparking Tool Set 1 8oz Sample Jars 12

Bailers 11 Flat Head Shovel 1

Traffic Cones 2 Oil-Only Rags 2

Containment Booms 1 bag Dry Sweep (bag) 3

F-4

POL Spill Response Equipment (in shed beside Bldg 4836)

Oil-Only Pads 1 bag of 100 count Spill Kit, 65-gallon

Overpack 1

Industrial Sized Pillows (large bag) 6 count each

Blue Tarp 40 X 60 Tarp 5 Dry Sweep 1 bag

Bags of Booms - medium 6 bags of 5 each Industrial Booms

(large bag) 5 in bag

Large Red Bag of Misc. 9 pillows 4 medium booms Spill Kit, 55-gallon Drum 1

OWS Drums for Water Spill Response 3

Spill Kit, 30-gallon Drum 1 Drain Mat 42" x 42" 4

Absorbent Socks (box) 2 Clarus Fuel Filter System 1 unit with 4 filters

Barrel Funnels 23 Barrel Containments, Flexible Poly and Foam 2

5-gallon Portable Oil Drains 2

G-1

Appendix G

DPW Environmental SOP Quick List

1. Receive call from the person reporting or the Fire Department.

-If the phone call is received from anyone other than the Fire Department, ensure the person has notified or will notify the Fire Department.

2. Note all pertinent information (location, product spilled, amount, etc).

3. Get keys to the spill truck (R-124) from the key box located in Building 4838 upstairs hallway and the key for the storage room downstairs (G1016).

- Bring a camera. Take photographs of every spill for documentation. (There is a designated spill camera kept in the spill truck and cameras are located in other media managers’ offices too).

- Bring a PID meter (from the downstairs storage room or POL office)

- The spill truck is stocked with gloves, tyvek suits, trash bags, etc.

- Log the spill on the DPW Environmental POL Spill Report Form. Fill out entire page to help when reporting the spill to the NYSDEC.

4. Respond to the spill location. If a spill is on a range, notify Range Control at 772-7152 for all spills before responding. (See Appendix E for range numbers)

Take only those actions you are trained and equipped (including PPE) to complete safely. In general the order of events is: protect/evacuate people, eliminate ignition sources, stop the spread of the spill, then stop the spill source.

5. Read the entire SOP before calling the New York State Department of Environmental Conservation (NYSDEC) Hotline or any other reporting agency. If necessary, notify the NYSDEC by calling 1-518-457-7362 within 2 hours if reportable criteria are met. Dispatch: 772-5157

6. Remove the spill. Cleanup efforts will be determined on a case-by-case basis. (Use dry sweep, oil-only rags, absorbent pads, etc.) Dig Safely NY account number 118702

7. If Roads and Grounds is required for cleanup assistance, call 772-2061 or 772-4448. For Winter Shift hours, see Appendix E.

8. After spill is cleaned, transport soil, dry sweep, absorbents, and/or rags to Bldg 2018 for disposal.

9. Call 772-0367 to have Bldg 2018 opened. If after normal duty hours, soil can be left on tarps and covered until the next business day and rags can be bagged and left in the back of the spill truck. The keys to the Bldg 2018 gate and overhead doors are in the upstairs hallway key box in Building 4838.

10. List of RQ’s

Any Hazardous Substance spill to water or soil is reportable like all POL spills.

a. Sulfuric Acid (100 lbs) (Over 18 gallons are reportable)

b. Sodium Hypochlorite (100 lbs) (Over 80.5 gallons are reportable)

c. Ethylene Glycol (Antifreeze) (1 lb) (1 quart is reportable)

d. Anything POL falls under the normal reporting criteria.

G-2

10. Provide the following information after the spill response is complete:

1. A copy of the spill report must be in the spill response database or the DPW Environmental hard copy form must be filled out and placed in the spill response log book within 24 hours of the spill occurrence.

2. Place the camera that was used to take the photos on the POL manager’s desk if after normal duty hours or take it to Jamie Marhevsky, the GIS Manager, if during normal duty hours. Or send photos from your cell phone.

3. Use MapsRUs to mark the location of the spill. Identify the mark with either the spill number (given by NYSDEC) or for non-NYSDEC reportable spills, label the mark with the date (YYYYMMDD) or go to Jamie and point on her computer. If a spill is downrange or in a spot that cannot be marked accurately, call the GIS manager when the spill occurs to allow her the opportunity to GPS the spill location for accurate tracking. This must occur to meet GIS compliance requirements.

4. Sample bottles are kept in the grey cabinet in the hallway in Bldg 4838.

If soil/or water samples are taken, place the samples into the refrigerator in the downstairs storage room (1016 key). Place the chain of custody on the Safe Drinking Water Program Manager’s desk. Blank chain of custody forms are located behind the blank spill reports.

POL Spill Report

Blocks required to be filled out on DPW Environmental POL Spill Report (Appendix D)

Fill out lines 1-17. Not applicable (N/A) can be placed where appropriate.

(For example, not all spills will require soil samples to be taken so N/A can be placed in the space provided for soil samples.)

Critical Water Use Areas, Townships, County lines, and travel routes to range locations are identified on attached map.

Draw and attach a diagram of the spill area if soil samples were required to be taken. Mark location and depth of sample. Describe conditions of soils in and around area of sample.

G-3

Equipment and Storage Locations

Key Locations

1. Keys for Bldgs 2018 and 11144 are located in the key box (same place as vehicle keys, upstairs key box Bldg 4838)

2. Bldg 2018 key number is: 24H---1

3. Bldg 11144 key number is: 3X---327

4. Bldg 3829 key number is: MA-27-1

5. Bldg 2018 Gate key number is: MA-10

6. Sample Storage Room key number is: G-1016

7. Bldg 11144 Gate key number is: G-1016

Bldg 2018 (Soil Barn) is located on Route 26. It’s just outside the main gate.

Bldg 11144 is located behind Auto Craft on Iraqi Freedom Drive.

The POL shed is located in the parking lot across from 4839. The keys to the building are on the spill truck key ring.

Bldg 3829 is the motor pool where the pumper trucks are stored. The building is located on Cannon Street behind the Light Fighter School.

The POL storage building and the spill truck contain spill response equipment and supplies, including poly sheeting and universal tarps. Tarps are used for spills that require cleanup actions more than a “normal” spill, but fewer actions than a dig requiring Rounds and Grounds to excavate soil. If tarps are used to store or transport contaminated soil then the soil placed on the tarp must be covered. Contaminated soil can be placed on tarps for transport to Bldg 2018 (soil barn) or for storage if the soil barn is filled to its maximum capacity. (See Appendix F for general inventory)

The PID meter is located in office E upstairs building 4838. When using the PID, follow the instructions in the manual to calibrate.